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MINUTES OF ELLEL PARISH COUNCIL MEETING 10.12.12

Present: Cllrs: Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mrs H Helme and Mr P Mather. Also in attendance K Coleman (Clerk), PCSO Andy Gardner (Police).

130/12 APOLOGIES – Cllrs Greenwood and Collinson

131/12 - DECLARATIONS OF INTEREST – Cllrs Booth, Helme and Helm declared an interest in item 6 on the agenda (Village Hall).

132/12 MINUTES

It was resolved that the minutes (previously circulated) of the Village Hall sub-committee and the Parish Council meeting (12.11.12) were approved and signed by the Chairman as a true and accurate record with an amendment to 126/12.

133/12 OPEN FORUM – NIL

134/12 NEW VILLAGE HALL

Mr P Mayne had given his apologies for not being able to attend the meeting and Cllr Helme reported that the Village Hall was thriving with bookings and events being well attended. Cllr Helm suggested notices in the newsletters advertising events in the Village Hall and perhaps even advertising on the Council website. The purchase of a duplicator was also mentioned. Parking outside the Village Hall was raised and it was suggested that bollards be placed at the edge of the road.

It was resolved that prices for the bollards be obtained for the January meeting.

135/12 PLANNING

A. Applications to consider

i) 12/00989/ADV and 12/00988/FUL – construction of new access gates and alterations to existing access and erection of temporary sign – Wyreside Hall Ltd, Wyreside Hall, Stoney Lane, Galgate.

It was resolved that the Council had no objections to the above.

B. Other - Nil

136/12 POLICE – PCSO Gardner was in attendance to give a report of crimes within the area – parked cars on the pavements near the Spar appeared to have improved, Main Road scratched window, suspicious vehicles. Speeding vehicles were reported and a SPID was mentioned to try to reduce speeds. Cllr Helm volunteered to find out prices/availability etc. It was also suggested that the footpath outside Dolphinholme church be extended to try to reduce the speed of vehicles – Cllr Mather volunteered to investigate.

137/12 FINANCE

a) To consider and authorise payment of the following accounts

Mr G France – Salary Nov £72.00

Eon Recreation Rooms £4.96

PAYE Nov - £18.00

K A Coleman – Salary Nov £408.00

K A Coleman – Expenses Nov £54.56

Land Registry - £50.00 for AN1 registered title of land (Dolphinholme – Fields in Trust)

Eon – Village Hall £63.19

(b) To acknowledge receipt of following income:- Payment from Village Hall for racking/shelving £774

It was resolved that all the above accounts be paid and that all income be paid in to the bank.

138/12 BUDGET FOR 2012/2013 – the previously circulated draft budget was reviewed by members and the level of precept discussed. It was proposed that the Clerk investigate the precept capping position for Parish Councils and that the budget be discussed and finalised at the meeting in January. The Council Tax benefit support was also discussed and it was assumed that more information would be available in time for the January meeting.

It was resolved to approve the above proposal.

139/12 RECREATION FIELD USERS AGREEMENT – a draft agreement for the Cricket Club had been circulated prior to the meeting and a lengthy discussion ensued regarding level of charges, maintenance etc. It was proposed that the agreement be approved and that a meeting with the Cricket Club be arranged for January. It was proposed that a copy of the agreement be forwarded to the Club before the meeting and Members to attend the meeting - Cllrs O’Riordan, Mather, Booth and Collinson.

It was resolved to approve the above proposal.

140/12 RIGHT TO BUY/LET – Cllr Helm reported that he had further discussed this item with City Planners and he proposed that the Council complete a land allocation form highlighting land adjoining Ellel Hall Bridge.

It was resolved that the above proposal be approved.

141/12 ASTRO TURF – it was reported that the laying of the astro turf on the all-weather surface had not yet been completed and it was proposed that the Clerk contact the Football Club to advise that if the laying is not completed by 20th January 2013 the Council will arrange for the astro turf to be removed and the cost invoiced to the Football Club.

It was resolved to proceed as above.

142/12 DOLPHINHOLME POST OFFICE - correspondence had been received from the Post Office advising that the postal service was to be restored in the Memorial Hall at Dolphinholme. The Council had been asked for any feedback on this proposal. It was proposed that the Council express their support for this proposal.

It was resolved to approve the above proposal.

143/12 DOLPHINHOLME PLAYGROUND INSPECTION REPORT – the report had been received from City Council and it was proposed that the Clerk contact the contractor to remind them about cutting the hedge, Cllr O’Riordan to examine the kissing gate and that the other comments be noted.

It was resolved to proceed as proposed.

144/12 CASUAL VACANCY – the information received from the two interested parties had been circulated to members prior to the meeting. It was proposed that a meeting with the applicants be arranged prior to the January Parish Council meeting with Cllrs Purnell, Booth, Helme and 0’Riordan.

It was resolved to approve the above proposal and the Clerk was asked to arrange a date for the meeting.

145/12 M6 UNDERPASS STONEY LANE – a complaint from a resident had been received about flooding of the underpass. It was proposed that County Council Highways be contacted.

It was resolved to accept the above proposal.

146/12 STRATEGY FOR THE PROVISION OF SCHOOL PLACES AND SCHOOLS CAPITAL INVESTMENT

It was resolved that no further action be taken.

147/12 REVIEW AND CHECKING OF PETTY CASH RECEIPTS - the Chairman checked a selection of petty cash receipts and proposed that the report be approved.

It was resolved to accept the above proposal and the Chairman signed the report.

148/12 PUNCH TAVERNS LEASE – new wording for clause 1.1 regarding the access had been provided by solicitors. The wording was read to members and it was proposed that this wording be approved for insertion in the lease.

It was resolved to approve the wording.

149/12 INSPECTION OF RECREATION FACILITIES – a draft inspection document had been prepared by the Clerk. Cllr Mather reported that he could provide inspection criteria documentation and suggested the Clerk contact the insurance company to ask for any guidance/information. It was proposed that the inspection report be updated and on completion reviewed by Cllr Mather before inspections take place. Cllrs Mather and O’Riordan volunteered to carry out any inspections at the playground in Dolphinholme.

It was resolved to approve the above proposals.

150/12 WATER SUB-METER –

It was resolved to defer this item as Cllr Greenwood was not in attendance.

151/12 FOR INFORMATION

i) Letter of thanks from Dolphinholme Show

ii) Change to Refuse collection service – Lancaster City Council

iii) Temporary Road Closure – Chapel Lane, Ellel

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 14TH JANUARY 2013

AT RECREATION ROOMS, GALGATE - 7.15 PM

Signed …………………………………….. Chairman Dated ……………………………………….

 

 

MINUTES OF ELLEL PARISH COUNCIL VILLAGE HALL SUB-COMMITTEE

HELD THURSDAY 12TH NOVEMBER 2012

 

Present:

Cllrs: Mr S Booth (SB), Mr M O’Riordan (MO), Mr J Greenwood (JG), Mr I Collinson (IC).

Clerk to Parish Council: K Coleman

Mr P Mayne (PM) – Village Hall Committee

 

Apologies: Mr B Gara (BG)

 

VH/010 - DECLARATIONS OF INTEREST – Cllr Booth expressed an interest as a Trust Member.

 

VH/011 – DRAINAGE/SURFACING WORKS, RECREATION FIELDS, GALGATE – members had been convened to discuss the final invoices/paperwork received from the contractor who had carried out the drainage, road surfacing works at the recreation fields in Galgate.Mr Peter Mayne reported that BG, PM and JG had met on site to review the finished works.He also circulated a document that included the estimated figures v the final costs for the project – this shows a £9287 increase.He explained that there was currently a shortfall of £2885 against this overspend and asked that the Parish Council review the contractor’s itemised statement showing additional work and the cost.Cllr O’Riordan proposed that the Parish Council re-confirm the contribution of allocated amounts - £10k (from the LCC grant) and £2k towards the extra drainage works and that the Parish Could consider an additional contribution of £2k towards the shortfall.The Clerk also circulated an updated copy of spend against the PWLB loan and the amount of the Loan to the Village Hall Trust.

It was resolved that the Parish Council approve the additional contribution of £2k and that a cheque for a total of £14k be authorised.

 

Cllr O’Riordan highlighted the fact that the Parish Council had not been involved in the initial review of quotations/bills of quantities as it was the Village Hall who had received the funding to carry out the resurfacing/draining works.He stressed that the Parish Council were not in a position to financially assist the Village Hall with any other projects and that in future the Parish Council wanted to ensure that 3 tenders were received for all work and that they wanted the Trust to make sure that the tenders were available for the Parish Council to review.

 

VH/012 – PUNCH TAVERNS LEASE – the Clerk reported that a revised side letter and lease had been received from the solicitors along with the photos of the access strip that Punch Taverns wished to be attached to the side letter.The side letter stated that they shall not be required to put or keep the specified areas of the property in any better state of repair or condition that evidenced in the photos.Some resurfacing works had taken place on the access strip and the clerk distributed photos for review.It was proposed that the Clerk forward the revised photos to the solicitor asking that these be sent to Punch Taverns for them to accept.

It was resolved to proceed as above.

 

Signed …………………………………….. Chairman                  Dated ……………………………………….

 

MINUTES OF ELLEL PARISH COUNCIL MEETING 12.11.12

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mr I Collinson, Mrs H Helme and Mr P Mather.Also in attendance K Coleman (Clerk), PCSO Andy Gardner (Police), Mr P Mayne (Village Hall Committee) and S Clowes (Lancaster City Council).

107/12 APOLOGIES – Nil.

108/12 - DECLARATIONS OF INTEREST – Cllrs Booth, Helme and Helm declared an interest in item 6 on the agenda (Village Hall). Cllr Greenwood declared an interest in item 7b.

109/12 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (10.09.12) and the special meeting (08.10.12) be approved and signed by the Chairman as a true and accurate record.

110/12 POLICE – PCSO Gardner was in attendance to give a report of crimes within the area - Chapel Lane- items taken from a car, damage to wall and garage door, window smashed, window at Green Dragon smashed, Highland Brow complaint about dogs.PCSO Gardner asked Susan Clowes (the Dog Warden Manager) if the alleyway near the Church could be cleaned.There was also a request that the traffic officers investigate cars parked on the pavement near the Spar – they are making it difficult for pedestrians to use the pavement.

111/12 OPEN FORUM – NIL

112/12 NEW VILLAGE HALL

Peter Mayne, on behalf of the Trust, expressed thanks to the Village Hall sub-committee who had kindly contributed £2k towards the resurfacing/drainage works at the recreation fields.He continued to report that the hall would be officially open from the middle of October and that there had been a good response re bookings, but that the Trust needed to ensure that a balance of the type of bookings was monitored.He highlighted a couple of events taking place – Official Opening of the Village Hall with Funders, architects etc would be early 2013, Trust AGM would be 3rd December, Xmas Party 14th December.Cllr Helme reported that the pre-school in the Village Hall was working out well.

113/12 DOG ORDERS – Susan Clowes the Dog Warden Manager from Lancaster City Council was in attendance to report on the recent changes to the Dog Orders that came into force on 1st November 2012.A copy of the information received is attached or can be seen on the Lancaster City Council website.The Parish Council were also advised that as a secondary authority they could introduce their own Dog Control Orders.The Parish Council asked if ‘no dog signs’ could be provided for the recreation fields at Galgate and Crofter’s Fold and more bins on Kit Brow Lane, Chapel Lane and Crofter’s Fold.Susan confirmed that she was always available to give advice and she would investigate the bins and signs.The Chairman thanked Susan for attending the meeting.

114/12PLANNING

A. Applications to consider

i)12/00967/FUL creation of a slurry lagoon Mr K Woodhouse, Kitchen Ground, Kit Brow Lane, Ellel

ii)12/00921/FUL erection of a replacement agric building Mr Gorst, Hole of Ellel, Saltoake Road, Bay Horse

It was resolved that the Council had no observations on the above applications.

iii)01/12/1027 – change of use of land for processing of Inert Waste to produce a secondary aggregate including erection of new building and continuation of existing use as agricultural and civil engineering store and depot – Nans Nook Farm, Bay Horse Road, Ellel

It was resolved that the Council have no specific objections to this application, but that they ask for more screening to be added and they request that the site be tidied and kept tidy.

iv)12/00951/ELDC – lawful development cert for the siting of 5 residential static caravans.The Parish Council are not consulted on this type of planning application.

It was resolved therefore that the Council have no comments.

B. Other

i)Lancaster City Council Local Plan – the Council had been asked to review the information and land allocation map for the area and to decide if any comments to be given.

It was resolved that the Council have no comments.


115/12 FINANCE

a)To consider and authorise payment of the following accounts

Mr G France – Salary Sept £72.00 October £72.00

Drainage Works at Recreation Fields £14,000 (completed at VH sub-committee meeting)

PAYE Sept and October - £36.00

K A Coleman – Salary Sept £408.00 and October £408.00

K A Coleman – Expenses Sept and October £55.55

Eon Recreation Rooms £146.93

James Gardner – Draining and Tree cutting £120

G Hayhurst – Dolphinholme Playground - £80.00

Land Registry - £50.00 for AN1 registered title of land

LALC – Autumn Conference £35

Petty Cash - £100

Gas Trench to Village Hall - £2827.00

Eon – Electric for Village Hall £47.39

(c) To acknowledge receipt of following income:- United Utilities (repayment for water) £148.74, Punch Taverns £750, Craft Centre £300, cricket Club electric £188.93, Interest £4.70.

It was resolved that all the above accounts be paid and that all income to be paid in to the bank.

116/12 EON – renewal quotes for the Village Hall and the Recreation Rooms had been received and it was proposed that the plan be approved for a further 12 months.

It was resolved to approve the plan.

117/12 PLAY AREA, BEECH AVENUE, GALGATE

It was resolved that the Council do not take over the maintenance/running of this site at the present time.

118/12 LAND CHAPEL STREET – a request had been received about extending the period of the agreement for the piece of land to be used as an allotment.

It was resolved to extend the period to 5 years instead of one year and to retain the annual rent at £12.00/annum.

119/12 ELECTRICITY NW – a request had been received for the Parish Council to give views on how and where ENW should invest in the local electricity network over the next ten years.

It was resolved that the council do not give any views.

120/12 LANCASTER UNIVERSITY – The Parish Council had received an invite to nominate a representative to sit on the Community Benefits package Steering Group.Councillor Mather volunteered to represent the Parish Council providing any meetings were held in the evenings.

It was resolved that Councillor Mather be nominated and that the Clerk question if meetings are during the day or evenings.

121/12 BUDGET REVIEW – a spread-sheet had been circulated prior to the meeting and it was reviewed and proposed that it be noted that most budget areas are on target and that the Council note the projected figures and be mindful of any future spend.

It was resolved to approve the above proposal.

122/12 LOCALISM ACT 2011 – the Parish Council had been asked to consider and confirm a dispensation for all members of the Parish Council to enable discussion and voting on the setting of the annual precept.

It was resolved that the Council approve the dispensation for all members.

123/12 EXTENSION OF 30mph LIMIT AT GALGATE – the Council had been copied on a letter that was addressed to Lancs County Council in which the resident was asking for the 30mph speed limit to be extended further south along the A6.

As the resident had already written to Lancs County Council it was resolved that the Parish Council take no further action.

124/12 RECREATION FIELD USERS AGREEMENTS – an example of the agreement had been circulated to all members before the meeting.The draft agreement had included various additional clauses (shown in red) for consideration and it was proposed that the Council proceed as follows:-

i)the red sections be included in the agreements

ii)the agreement for the Cricket Club be finalised for discussion in January, followed by Bowling, Allotments, Football.

iii)the Clerk make enquiries about the cost of a sub-meter being installed in the changing rooms.

iv)Councillor Mather volunteered to review the site to establish what automatic taps/PIR’s would be needed.

v)Plans be drafted to show the areas to be maintained by each group

It was resolved that the Council approve the above recommendations.

125/12 TRUST AGM – it was reported that the meeting would be held on 3rd December 2012 at 8pm and the Council had been asked to confirm the appointment of their representative on the Trust and to support the renaming of the Trust to Ellel Village Hall Trust.It was proposed that Cllr Helm be re-appointed.

It was resolved to approve the above proposal.

126/12 RIGHT TO BUY/LET – Cllr Helm reported that Right to Bid encompasses any asset, whether publicly or privately owned, within the Parish. It was proposed that Cllr Helm pursues on behalf of the Council re land adjoining the Recreation field, across the Condor, bordered by the Canal, the River, and Condor Green Road.

It was resolved that the above proposal be approved.

127/12 FOOTBALL CLUB ASTRO TURF

It was resolved that the Clerk write to the Football Club to find out when the laying of the astro turf on the all-weather surface would be completed.

128/12 INSURANCE NEWSLETTER – the newsletter was reviewed and it was proposed that a risk assessment be carried out regarding the clearance of snow, ice and gritting.

It was resolved to accept the above proposal.

129/12 FOR INFORMATION

a)Letter from Post office – advising that they are seeking a sub-postmaster to re-open Dolphinholme PO.

b)Four Lane Ends – new signpost now installed

c)Report from Cllr Helm re LALC Conference had been circulated.

d)Strategy for the provision of school places investment 2013/2014 to 2015/2016 – a copy of the information from Lancs County Council had been circulated to all members and it was agreed that this item be included on the agenda for the December meeting so that the Council could decide if any comments to be given.

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 10TH DECEMBER 2012

AT RECREATION ROOMS, GALGATE -7.15 PM

 

Signed …………………………………….. Chairman                           Dated ……………………………………….

 

SPECIAL MEETING 08.10.12

Ellel Parish Council

Minutes of the meeting held at the Community Rooms

8th October 2012

Councillors present: Michael Helm, John Greenwood, Val Purnell, Peter Mather, Iain Collinson, Stephen Booth (Chairman).

Six members of the public were present.

Mr Peter Mayne on behalf of the Village Hall Trust

Apologies: Helen Helme, Michael O’ Riordan.

Declaration of interest: Councillors Helm and Booth declared an interest in agenda item 6, Village Hall.

Public participation: all members of the public present expressed opposition to the proposed development of fifty new houses on Launds Field. [12/00834/OUT]

Road safety and congestion

Objections were raised about the effect of the proposed estate on road congestion along the Main Road (A6). The proposed entrance to the estate is close to the Skew Bridge, and there were objections regarding the line of sight round the bend. The development would increase the danger, particularly when considered alongside the increased use of the Recreation Field, and the Pre-school playgroup being held in the new village hall. People turning right out of the new estate would also create difficulties. Objections were also raised regarding the increased levels of traffic and light pollution. The area around Galgate traffic lights is being monitored by the City Council for pollutants.

There was a discussion about the impact of the proposal on Stoney Lane, with increased numbers of cyclists likely to jump the traffic lights. The volume of rush hour vehicles using Stoney Lane is already critical. Peter Mayne raised a point about the need for an all red phase at the traffic lights to enable pedestrians to cross.

Parking concerns

Objections were raised regarding the amount of parking this development would generate. Cars are generally parked along the pavement in front of the houses on Main Road, making it more difficult for vehicles to pass along the A6, but more importantly making difficulties for pedestrians and mothers with push chairs. Points were also made about people parking on Stoney Lane, making difficulties for residents. It was not felt that the parking provision within the new site was sufficient.

Effect of flooding

The increase in the area of hard non-porous surfaces, such as roofs and paved roads or parking areas would bring more water into the drains. Where would this increased flow go? – Into the River Conder or into Whitley Beck, watercourses which are already at critical levels during periods of high rainfall. Or would separate arrangements be made? This question was felt to be exceedingly important. On 20th August 2004, the Whitley Beck burst, after 0.85 inches of rain fell during an hour, with rainfall reaching a peak almost 70 times the monthly average. Water spilled over the wall at the bottom of Stoney Lane and across the Main Road by the traffic lights. Houses in Salford Road were flooded. Following this, the Environment Agency conducted a number of computer studies of Whitley Beck, and dredged out the bottom of this. An almost identical flood event took place at Stoney Lane / Salford Road on Tuesday 27th October 1998. The question of drainage needs to be taken seriously –studies have been carried out on the River Conder, and the Environment Agency or the NRA are often taking measurements of the flow of the Conder at the Salford Road bridge.

Loss of amenity value to Stoney Lane residents

General points were made against the building on a green field site. The residents of Stoney Lane present objected to the fact that the houses would overlook their properties, due to the difference in ground level. The creation of an enclosed alleyway / parking area at the back of the existing Stoney Lane properties might become a gathering place for youths. Objections were also raised regarding the possibility of light and noise pollution.

The members of the public were thanked for their contributions and were also urged to write to the City Council Planning Department with their concerns.

Councillor Vacancy – the council noted with regret the resignation of Paul Fisher, and noted the need to declare the vacancy to the City Council. It was resolved to ask the Clerk to write a letter of appreciation to Councillor Fisher to thank him for all his work on the Council.

Planning

12/00834/OUT – Outline application for 50 dwellings on Launds Field, Stoney Lane, Galgate – Mr S Slack.

The council shared many of the concerns already expressed by the residents, particularly over cyclists at the traffic lights, drainage and traffic impact. Other concerns were expressed about social housing and the effect of a large number of rented houses on the social balance of the community.

After the discussion it was agreed to write a letter of objection to the City Council planning department, on the grounds of traffic impact and the effect of this development on drainage.

12/00871/FUL – erection of a detached garage to side and erection of a single storey extension to the side – Mr S Dickinson, Thornfield, Procter Moss Road, Ellel. No comment raised.

City Council Draft Meeting Housing Needs Supplementary Planning Document – no comments regarding this were made, and it was suggested that this might be reconsidered at the next meeting.

Village Hall – Peter Mayne gave a report about the progress and the anticipated opening of the hall to full use during October. He spoke about the road and the drainage work on the field. £40,000 was obtained in grants from the Lancashire Environment Fund, and £10,000 in seed corn money from Lancashire County Council. However, there has been a cost over-run on this project. Some of this is extra work to do with the village hall, and some to do with general field drainage.

It was agreed to convene a meeting of the Parish Council Recreation Field and Village Hall sub-committee to look at this in detain and to agree the way forwards.

Following the resignation of Councillor Paul Fisher it was agreed to add Councillor Greenwood to this sub-group.

 

Date of next meeting – 12th November 2012 at Dolphinholme village hall.

 

SEPTEMBER 2012

MINUTES OF ELLEL PARISH COUNCIL MEETING 10.09.12

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell.Also in attendance K Coleman (Clerk), Insp C Duckworth (Police), Steph Hoggarth (Village Hall Committee).

087/12 APOLOGIES – Cllrs I Collinson, P Fisher and H Helme.

088/12 - DECLARATIONS OF INTEREST – Cllrs Booth and Helm declared an interest in item 6 on the agenda (New Village Hall). Cllrs Greenwood and O’Riordan declared an interest in item 6(ii).

089/12 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (13.08.12) and the Village Hall sub-committee meeting (29.08.12) be approved and signed by the Chairman as a true and accurate record.

090/12 UPDATE

Cllr Helm reported that the new sign for Four Lane Ends was imminent and that quotes for the work on the new track at Delph Lane were being finalised.He also reported that residents who attended the Neighbourhood Planning seminar at County Hall also thought that drafting a plan would be too expensive and time consuming.

091/12 POLICE – Inspector Duckworth was in attendance and after the report of crimes within the area had been read to members, she highlighted that the Police are reliant upon local people to give information to help reduce localised crime and that there was a drive to reinvigorate neighbourhood watch schemes.She explained that they did not plan to attend all Parish Council meetings that it was considered that their time was better spent policing.Any intelligence regarding speeding, suspicious vehicles should be passed to PC Massingham.The Chairman thanked Insp Duckworth for attending the meeting.

092/12 OPEN FORUM – NIL

093/12 NEW VILLAGE HALL

A.Steph Hoggarth representing the Village Hall reported that the gas was now connected and that the estimated date for opening the Village hall was 1st October.She is contacting groups about using the facility and the pre-school will be using the hall from November.Bookings for parties/celebrations have been taken and two conferences have reserved space.A MacMillan coffee morning is being held on 28th September 10.30am and is being well supported by local residents and businesses.It was suggested that plans of the recreation field improvements be displayed at the coffee morning and that the opportunity be used to consult with residents.The wood finish on the building was raised and Steph confirmed she was already aware of this issue.

B.Drainage

It was resolved that a new drain was required between the senior football pitch and the Village Hall to be paid by the Parish Council with a contribution of £800 from the Trust.

094/12 PLANNING

A. Applications to consider

i)12/00566/FUL erection of 2 storey side extension – Mr L Morrhouse 21 Salfrod Road, Galgate

ii)12/00826/FUL construction of a dormer to the rear – Mr and Mrs N Kissock 12 Crofters Fold, Galgate

It was resolved that the Council have no objections to the above 2 applications.

B. For Information – Appeal by Commercial Estates Projects 10/00366/OUT land to the West of Scotforth Road, Scotforth, Lancaster – appeal dismissed.

095/12 FINANCE

a)To consider and authorise payment of the following accounts

Mr G France – Salary August £72.00

BDO Stoy external audit - £480

PAYE August - £18.00

United Utilities £37.28 (DD)

K A Coleman – Expenses £34.75

Eon - £98.70 Recreation Rooms

K A Coleman – Salary August £408.00

(c) To acknowledge receipt of following income:- Nil

It was resolved that all the above accounts be paid and that all income to be paid in to the bank.


096/12 ANNUAL RETURN – members were asked to approve the external audit opinions:

i) loose leaf pages of minutes to be uniquely numbered and initialled

ii) the PWLB loan balance should have been shown as £35,000 – understated by £25.

It was resolved that the annual report be approved and accepted by the Council and that the above opinions be noted with no further action necessary.

097/12 QEII DEED OF DEDICATION (GALGATE) – members were advised that the completed deed for the field at Galgate had now been received and a provision of the agreement is that land registry forms forapplications for the entry of a restriction and entry of an agreed notice have to be completed within 3 months of the execution of the deed.It was proposed that these forms be completed and forwarded to land registry.

It was resolved to proceed as above.

098/12 PLAY AREA – BEECH AVENUE, GALGATE – revised terms and conditions had been received from City Council and a copy circulated to all members before the meeting. City Council are still not prepared to waive the legal/surveyors fees to transfer ownership and there would be added costs of grass cutting, maintenance etc if the play area was transferred to the Parish Council.It was proposed that Cllrs Greenwood, Helm, Booth and Purnell visit the site to inspect the area/equipment and the Clerk contact the grounds maintenance team at City Council to establish if they will continue to cut the grass if ownership is transferred to the Parish Council. It was proposed that this item be reviewed again at the November meeting.

It was resolved to approve the above proposals.

099/12 LANCS COUNTY COUNCIL – the Council had been asked to consider proposals for:

(i) Galgate East area 20mph speed limit

(ii)Galgate West area 20mph and 30mph speed limits

It was resolved that the council support the above proposals.

100/12 RECREATION FIELD DEVELOPMENT – revised plans were reviewed and it was reported that various requests for a skateboard facility had been received from local residents.It was also reported that the users of the field were keen to hold a meeting to review the plans.Cllr Greenwood confirmed that the drain from the cricket pitch had now been unblocked.

101/12 RECREATION FIELD USERS AGREEMENT – a timetable was proposed as follows:-

-Confidential Special Meeting in October at Dolphinholme VH for all members

(draft agreement provided to members before meeting)

Field Maintenance Programme (draft for October meeting)

-Individual meetings to consult with users (November)

-Agreements confirmed/signed by January 2013

It was resolved to approve the above proposal.

102/12 PROCESS OF INVITING NON COUNCILLORS TO MEETINGS

It was resolved that the Council approve the attendance of members of the public, advisors/consultants at any of the Ordinary Parish Council, sub-committee or working party meetings to provide specific input/expertise.These attendees will be invited to meetings by the Clerk to the Council as a result of a request from a member of the Council and subsequent discussion with the Chairman of the meeting.

103/12 PUBLIC RIGHTS OF WAY

(i)Cllr Greenwood informed the meeting that he was waiting for an officer of the County Council team to contact him to meet on site to discuss the level of work required and establish the right of way to be maintained.

(ii) FP38 – it was resolved that no further action was necessary.

104/12 OTHER INTEREST FORMS

It was resolved that the Clerk would post copies of the new form to all Councillors who had not yet completed the other interest forms.

105/12 ARCHIVE STORAGE – storage was discussed with the Manager of the Village Hall and agreed in principle, but she asked that this be reviewed again once all the equipment was in place at the VH.

It was resolved to accept the above.


106/12 FOR INFORMATION

a)It was reported that thanks for the recent S137 grant had been received from the Ploughing and Hedging Association.

b)LALC Audited accounts had been received and noted.

c)External Auditor – confirmation that BDO Stoy would be the external auditor had been received and was noted.

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 12TH NOVEMBER 2012

AT THE VILLAGE HALL, DOLPHINHOLME -7.15 PM

 

 AUGUST 2012

MINUTES OF ELLEL PARISH COUNCIL MEETING 13.08.12

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr P Fisher, Mr M Helm, Mr M O’Riordan, Mrs V Purnell Mrs H Helme, and Mr P Mather.Also in attendance K Coleman (Clerk), Andy Garner (Police), Peter Mayne and Brian Gara (Village Hall Committee).

 

068/12 APOLOGIES – Cllr I Collinson.

 

069/12 - DECLARATIONS OF INTEREST – Cllrs Booth, Helme and Helm expressed an interest in item 6 on the agenda (New Village Hall). Cllrs Greenwood and O’Riordan expressed an interest in item 7a.

 

070/12 MINUTES It was resolved that the minutes (previously circulated) of the Parish Council and Village Hall sub-committee meetings held on 09.07.12 be approved and signed by the Chairman as a true and accurate record.

 

071/12 POLICE – PCSO Garner was in attendance to give a report of crimes within the area – 10 crimes had been reported including scratching of a car, burglary at Galgate, theft of a cycle, copper sheeting stolen, assault, theft from a horse box on Hazelrigg Lane, burglary at the Spar shop in Galgate and poaching.There were no other points to discuss with the Police so the Chairman thanked PCSO Garner for attending the meeting.

072/12 OPEN FORUM – NIL

073/12 NEW VILLAGE HALL

A.LEF Funding - Peter Mayne reported that a contractor had now been appointed for the road/hard landscaping works around the Village Hall and that works would be starting in August.The contract would be funded by the LEF and by a grant received from Lancs County Council.Members of the Village Hall Committee would be liaising with all users and the Plough Inn to update on the works being carried out.Peter Mayne also asked Ellel Councillors to visit the site during the works to review progress.

B.Gas Connection – Other quotes had been received, but due to one quote being incomplete, another not submitting a quote and in the interest of time and efficiency it was proposed that the same contractor carry out the work on the gas trench. The cost of the trench to be paid using the balance of the loan PWLB money and a further repayable loan from the Parish Council.Brian Gara confirmed that the contractor would be carrying out trial digs to decide the route of the trench and the target date for this was 28th August 2012.

It was resolved to proceed as above.

C.Official Opening – Peter Mayne reported that the Village Hall would be open to the public from October 2012 and suggested that if a consultation on the development of the Recreation Field was to be held in the Village Hall then this should be organised and held after October.

It was resolved to discuss with the Recreation Field Steering Group at the next meeting.

074/12 PLANNING

A. Applications to consider

i) 12/00688/CU – change of use of workshop to residential in conjunction with the Corn Store, Miss N Pearson, Unit 3 Bay Horse Workshops, Bay Horse Lane.

The Council resolved to support this application.

ii)12/00686/FUL – proposed extension to form annex Mr & Mrs Armer, Stonehaven, Bay Horse Lane

The Council resolved to raise no objections to this application.

iii)12/00626/RENU – renewal for outline app for science park and full application for new access off A6 Mr P Rodgers, Bailrigg Business Park

The Council resolved to raise no objections to the application, but to raise concerns about the impact this development will have on increasing traffic congestion in the Galgate area and to request that funding be allocated by the developers towards plans/changes to alleviate some of the congestion/pollution problems in the area.

iv)12/00733/CU – change of use of 24 existing moorings to full residential status, British Waterways Marinas Ltd, Galgate Marina, Main Road, Galgate.

The Council resolved to support this application.

B.Other

i)‘Are you fit for neighbourhood planning’ workshop – Weds 18th July, County Hall.

Councillor Helm had prepared and circulated a report from the workshop and it was proposed that Cllr Helm circulate his report to people from Dolphinholme that had also attended the workshop.Cllr Helm expressed his concerns regarding the expense and time that would be required to implement a neighbourhood plan.It was therefore proposed that the Council do not, at this time, prepare a plan.

It was resolved to approve the above proposals.


075/12 FINANCE

a)To consider and authorise payment of the following accounts

Mr G France – Salary July £72.00

R J Hodgson Grass Cutting Dolphinholme £140.00

PAYE July - £18.00

General Power of Competence (LALC) training £25.00

K A Coleman – Expenses £55.33

Eon - £54.08 Recreation Rooms

K A Coleman – Salary June £408.00

Petty Cash £100.00

Karl Moss repair to bus shelter Hampson Green £285.00

United Utilities £37.28 (DD)

(c) To acknowledge receipt of following income:-

It was resolved that all the above accounts be paid and that all income to be paid in to the bank.

076/12 CODE OF CONDUCT

A revised code of conduct had been received from Lancaster City Council and circulated to all members.It was proposed that the Parish Council adopt the circulated code that deals with the conduct that is expected of members and co-opted members of the Council when they are acting in that capacity, as required by section 27 of the Localism Act 2011.It was proposed that the revised code be adopted by the Council.

It was resolved to approve adoption of the code

077/12 TRAFFIC CONGESTION GALGATE, ROAD SURFACE ANYON LANE, FLOODING A6

Councillor Helm advised that he had raised these issues at the recent District Forum meetings and confirmed that support was expressed by District and County Councillors.It was proposed that Councillor Helm continue to update the Council on progress with these issues.

It was resolved to proceed as above.

078/12 CHAPEL LANE, ELLEL

It was reported that a complaint about HGVs trying to negotiate Chapel Lane had been received.It was agreed that the narrow and twisting lane was unfit for such vehicles.Following a discussion it was proposed that the Parish Council contact the Highways Authority to request a width or weight restriction or the placement of a sign at the bottom of the lane stating “drivers ignore your satnav”.

It was resolved to contact the Highways Authority as proposed above.

079/12 COMMUNITY PAYBACK

Councillor Helm reported that the District Forums were keen to see Parishes making use of this scheme.It was proposed that the scheme be used for pavement clearing on the A6.

It was resolved that Councillor Helm continues discussions regarding this scheme and reports back to the Council.

080/12 PUNCH TAVERNS LEASE

A side letter had been received from the Solicitors and this had been circulated to all members prior to the meeting.Members had been asked to consider the draft letter/photos and confirm the wording for agreement with the Punch solicitors.It was proposed that the draft be approved with the inclusion of photos/wording regarding the repair of the fence edging the car park.

It was resolved to progress as proposed above.

081/12 RECREATION FIELD

i)Ramp

It was resolved that Cllr Mather and the Clerk chase progress.

ii)Rear of London Terrace

The Clerk had circulated further correspondence received from solicitors and members had been asked to review the information.It was proposed that the Council retain this land and consider clearing the area.

It was resolved to proceed as proposed.

iii)Flooding Cricket Pitch

It was resolved that Cllr Greenwood organise for the problem to be investigated as soon as possible.

082/12 PUBLIC RIGHTS OF WAY

Information had been received from County regarding two paths that needed repairs/maintenance.The Council considered the information and Cllr Greenwood volunteered to visit the sites.It was proposed that the Clerk confirm the Council will, in principle, carry out the work dependent upon Cllr Greenwood’s investigations.It was also felt that the specified area on one of the reports was incorrect.

It was resolved to proceed as above.

083/12 ELECTORAL REVIEW OF LANCASTER

It was resolved that the Council would not make any comments.

084/12 SUPPLY OF SPRING FLOWERING BULBS (City Council)

It was resolved that no further action was necessary.

085/12 DOLPHINHOLME PLAYGROUND

An inspection report had been received and it was proposed that Cllr O’Riordan be given delegated authority to investigate and instigate any remedial works.

It was resolved to progress as proposed above.

086/12 FOR INFORMATION

a)It was reported that thanks for the recent S137 grant had been received from the Galgate Horticultural Society.

b)Performance Report and Action Plan 2012 had been received from Lancs Fire and Rescue Service.

c)LALC Workshops – members were informed of the various workshops being held by LALC.

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 10TH SEPTEMBER 2012

AT THE VILLAGE HALL, DOLPHINHOLME -7.15 PM

 

JULY 12

MINUTES OF ELLEL PARISH COUNCIL MEETING 09.07.12

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr P Fisher, Mr M Helm, Mr M O’Riordan, Mrs V Purnell Mrs H Helme, Mr I Collinson and Mr P Mather.Also in attendance K Coleman (Clerk), Andy Massingham and Andy Garner (Police).

049/12 APOLOGIES – Nil

050/12 - DECLARATIONS OF INTEREST – Cllrs Booth, Helme and Helm expressed an interest in item 6 on the agenda (New Village Hall). Cllr Greenwood expressed an interest in item 9a because of connection with Ploughing/Hedging Assoc.

051/12 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting held on 11.06.12 be approved and signed by the Chairman as a true and accurate record.

052/12 POLICE – PC Massingham and PCSO Garner were in attendance to introduce themselves as the officers responsible for the Ellel area.PC Massingham gave a report of the crime figures for May including vehicles badly parking on Salford Road, damaged vehicles on Chapel Street, graffiti, burglary.It was reported the Community Police bus would be spending a day in the area so that the community could discuss/highlight any problems/issues. Cllr Helme asked if the Police would be able to attend the official opening of the new village hall and PC Massingham thought this would be possible.PC Massingham asked for contact details for Councillors and the Clerk was asked to forward the information.Members were informed that if the Police could not attend the Parish Council meeting then a written report of crime figures would be forwarded to the clerk.

The Chairman thanked PC Massingham and PCSO Garner for attending the meeting.

053/12 OPEN FORUM – NIL

054/12 NEW VILLAGE HALL

A.Cllr O’Riordan reported that a Village Hall sub-committee meeting had been held prior to the Parish Council meeting and it had been resolved that the gas connection be paid from the PWLB loan and that after this payment there was a balance of around £1200.It had also been approved that a further loan of £3000 be offered to the Trust to enable the Village Hall to open and begin to create income.This additional loan was to be repaid within a twelve month period.The quote for the digging of the trench for the gas supply was being negotiated by Brian Gara and it was proposed that further quotes be sourced by Cllrs O’Riordan, Greenwood and Collinson.

It was resolved to proceed as above.

B.Cllr Helme reported that a sponsored walk in the village raised over £5k.

055/12 PLANNING

A. Applications to consider

i) 12/00534/FUL – erection of play area, Mr P Ross, Guys Farm Outdoor Centre, Gleaves Hill Lane, Ellel

ii) 12/00497/FUL – erection of a wind turbine, Mr P Newsham, Sellerley Farm, Conder Green Road, Galgate

It was resolved that the Council had no comments on the above applications.

B.Other

i)Appeal Ref APP/A2335 Stoney Brook Farm, Stoney Lane, Galgate – appeal against refusal to grant planning permission – Dismissed.

ii)‘Are you fit for neighbourhood planning’ workshop – Weds 18th July, County Hall.

It was resolved that Cllr Helm and the Clerk attend.

056/12 FINANCE

a)Dolphinholme Show – It was resolved that a S137 payment of £150.00 be approved.

b)To consider and authorise payment of the following accounts

Mr G France – Salary June £88.00 (£20 for extra work)

Helen Barratt (Internal Auditor) £500

PAYE June - £22.00

Ploughing/Hedging Association £200 (S137)

K A Coleman – Expenses £35.97

Eon - £76.43 Recreation Rooms

Public Works Loan Board (PWLB) £2114.00

J Greenwood – Repairs to fence at Dolphinholme £192.00

Dolphinholme Show - £150.00 (S137)

Karl Moss repair to bus shelter Hampson Green £48.00

K A Coleman – Salary June £408.00

One.com (website host) £20.16

Blackhurst/Swainson Solicitors £5451 (already paid)

British Gas - £5785.15 (gas supply to VH)

(c) To acknowledge receipt of following income:- £750 Punch Taverns Rent, £200 Rights of Way Incentive, £272.96 Galgate Football Club contribution to electric

It was resolved that all the above accounts be paid and that all income to be paid in to the bank.

(d) PWLB – It was resolved that a Direct Debit form be completed for repayment of the loan and signed by 2 Cllrs.

057/12 FINANCIAL REVIEW

A budget v spend spread sheet had been circulated prior to the meeting.It was proposed that the Council note the current budget was being monitored and controlled and that all budget areas were on target.The money on account for specific projects had been removed from the normal budget figures.

It was resolved to note the current budget position.

058/12 DELEGATION (Lengthsman Projects)

It was proposed that the previously circulated wording to delegate authority to the clerk to allocate jobs/work to the lengthsman be approved and signed by the Chairman.

It was resolved to proceed as above.

059/12 GENERAL POWER OF COMPETENCE

The Council had been asked to approve the Clerk attending a LALC workshop and to pay for submitting module towards CiLCA qualification.

It was resolved to approve the £20 fee for the CiLCA module and up to a value of £35 for the LALC workshop.

060/12 LALC

i)Autumn Conference 22nd September 2012 £35 per delegate.

It was resolved to approve spend of £35 for one delegate – Cllr Helm

ii)New Councillor Workshop

It was resolved that no further action was needed.

iii)AGM – 10th November County Hall

It was resolved that Cllrs Helm and Booth to attend and that no resolutions would be proposed.

061/12 LEGAL

i)Deeds/Leases

It was resolved that original leases etc to be stored by the Solicitors (Blackhurst Swainson Goodier) free of charge.

ii)Punch Taverns Lease

It was resolved that the Clerk chase situation with solicitors and that the disrepair of fences that should be maintained by Punch Taverns be raised.

062/12 RECREATION FIELD

i)Ramp

It was resolved to delegate authority to Cllrs Helme, Collinson, O’Riordan and Greenwood to make arrangements to repair the ramp as soon as possible.

ii)Changing Room Doors

It was resolved to delegate authority to Cllr Mather to purchase metal ‘kick strips’ for the changing room doors to a value of £200.

iii)Rear of London Terrace

The Clerk reported that she had spoken to solicitors and they advised the Council to consider if this was worthwhile considering the low value, in theory probably should not sell because the area would no longer be used for recreational purposes and to rent may lead to rent not being paid, make it difficult to reclaim the land.It was proposed that the Clerk write to the resident of London Terrace to ask how many residents were interested and for an idea of how much they would be willing to pay.

It was resolved to proceed as proposed.

063/12 NOTICE BOARDS

Prices for a couple of notice boards had been obtained by the Clerk.It was proposed that the Council contact Mike Barron for quotes.

It was resolved to proceed as above.

064/12 RISK ASSESSMENT

A revised document had been circulated prior to the meeting and it was proposed that an identified risk be added about loan repayments should the business leases be terminated or businesses cease to trade.If this was to happen the control of risk would be that the Parish Council would make loan repayments using reserves.

It was resolved that the above proposal be approved and that the Risk Assessment be amended.

065/12 FIELDS IN TRUST

A final draft deed for Dolphinholme Playground had been received and circulated prior to the meeting.The Council had been asked to approve for signature. It was proposed that the deed be approved, but that the address for the Trustees of the Playground be changed to show the Vicarage address and that a new plan be attached to the deed.Cllr Collinson volunteered to source a new plan for the playground.

It was resolved to approve the deed for signature with the above amendments.

066/12 PLAY AREA BEECH AVENUE, GALGATE – further correspondence had been received from City Council advising that the environmental dept could not help with the legal/surveyor’s costs.It was proposed that the Council still go ahead with their plans to take over the maintenance/management of this play area and approve the drafting of an agreement.

It was resolved to progress as proposed above.

067/12 FOOTPATH 50

It was resolved to proceed with the works to the footpath.

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 10TH SEPTEMBER 2012

AT THE VILLAGE HALL, DOLPHINHOLME -7.15 PM

 

MINUTES OF ELLEL PARISH COUNCIL VILLAGE HALL SUB-COMMITTEE

HELD MONDAY 9TH JULY 2012

Present:

Cllrs: Mr S Booth, Mr P Fisher, Mr M O’Riordan.

Village Hall Members: Mr B Gara, Mr P Mayne

Clerk to Parish Council: K Coleman

VH/001 - DECLARATIONS OF INTEREST – Cllr Booth expressed an interest as a Trust Member.

VH/002 – QUOTES - a quote for the installation of the gas supply/meter to the Village Hall had been received for £5785.15 incl VAT from British Gas and Brian Gara advised that a quote for the forming of the trench had been received for a sum of .After a lengthy discussion it was proposed that the quote from British Gas be approved and that the Parish Council pay this amount from the loan.It was also proposed that the group source other quotes for the forming of the trench.

IT WAS RESOLVED TO PROCEED AS ABOVE AND A CHEQUE FOR £5785.15 WAS SIGNED.

VH/003 – BRITISH GAS CONTRACT

IT WAS RESOLVED THAT THE CONTRACT AND SUPPLY AGREEMENT BY IN THE NAME OF THE PARISH COUNCIL AND THE CLERK WAS ASKED TO PROGRESS.

VH/004 GAS SUPPLY

i)CONTRACT – IT WAS RESOLVED THAT THE CONTRACT FOR ONGOING SUPPLY OF GAS BE IN THE NAME OF THE PARISH COUNCIL AND THAT ONGOING GAS/ELECTRIC USEAGE TO BE RECHARGED TO THE TRUST.

ii)LOAN – It was proposed that the Parish Council loan a further £3000 to the Trust in order that the trench works and gas connection be completed to enable the Village Hall to secure bookings and begin to generate income.It was also proposed that this further loan be repaid by the Trust within a period of one year.

IT WAS RESOLVED TO PROGRESS AS ABOVE.

VH/005 OTHER

i)Brian Gara outlined a list of actions to be completed prior to the installation of the gas supply:

-Speak to all users of the Recreation Fields (Bowling, Allotment, Football, Cricket)

-Remove part of fence near security gate

-Discuss access across car park with Plough Inn

-Speak to residents of London Terrace

-Provision of meter/alterations to existing meter box

VH/006 CCTV – The Parish Councillors were asked if they could mention to the Police who were attending the Parish Council meeting, if there was any possible funding for CCTV at the Village Hall.

 

June 2012

 

MINUTES OF ELLEL PARISH COUNCIL MEETING 11.06.12

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr P Fisher, Mr M Helm, Mr M O’Riordan, Mrs V Purnell Mrs H Helme.Mr P Mayne, Steph Hoggarth (Village Hall Committee) and Helen Barratt (Internal Auditor).

021/12 APOLOGIES – Cllr P Mather

022/12 - DECLARATIONS OF INTEREST – Cllrs Booth, Helme and Helm expressed an interest in item 8 on the agenda (New Village Hall). Cllr Greenwood expressed an interest in item 19, Cllr Helm in item 25 and Cllr O’Riordan in item 15(iii).

023/12 MINUTES

It was resolved that the minutes (previously circulated) of the Annual Parish Council meeting held on 14.05.12 be approved and signed by the Chairman as a true and accurate record.

024/12 NEW COUNCILLOR – the Chairman welcomed Iain Collinson to the Parish Council and acceptance of office forms were signed.

LANCS FIRE AND RESCUE

Steve Turner from the Fire and Rescue service was in attendance to inform members about a safety initiative taking place in Dolphinholme.A leaflet drop would be made offering a home fire safety visit and the service would also be talking to local groups and school children.Steve distributed some notices to advertise the initiative and offered to re-visit the Village Hall once it was fully equipped to ensure that it was complying with all fire and safety requlations.The Chairman thanked Steve for attending the meeting.

025/12 POLICE – The police were not in attendance, but it was reported that PC Wynne would be moving to another location. It was proposed that the Clerk write to CI Dawson to ask when a replacement will be appointed.

It was resolved to write as proposed above.

026/12 OPEN FORUM – NIL

027/12 NEW VILLAGE HALL

(i)Mr Mayne reported that the Trust was still actively seeking further funding with the LEF decisions being made on 4th July.Steph Hoggarth was introduced to members.Steph will be involved with the management of the Village Hall on a voluntary basis at present.

(ii)Repayment of Loan – The Internal Auditor raised the question of how the PWLB funding would be repaid and asked whether the Village Hall Trust would be contributing to the repayments.After discussion it was confirmed that the loan repayments were the responsibility of the Parish Council and the income received from the leasing of car parking spaces to Punch Taverns and the Craft Centre would be used to cover this expense.The money given to the Trust was in the form of a grant as outlined in signed documentation.

028/12 PLANNING

A. Applications to consider

i)12/00364/CU – conversion of block of flats to 1 dwelling and conversion of piggeries to 2 detached dwellings – Mr K Whittingham, Ellel Farm Supplies, Bay Horse Road, Ellel.

It was resolved that the Council had no objections to this application.

B.Other

i)Dual carriageway connection (junction of A683 with junction 34 of M6) – interested parties had been invited to a site visit and members had been asked if they wanted to attend.

It was resolved that attendance was not necessary.

029/12 FINANCE

a) To consider and authorise payment of the following accounts

Mr G France – Salary May £72.00

Galgate Horticultural Show £150 (S137)

PAYE May - £18.00

Cllr Halme – clean up day refreshments £18.84

K A Coleman – Expenses £66.04

Eon – Recreation Rooms - £37.31

K A Coleman – Salary May £408.00

LALC Quality Parish Training - £20.00

(b) To acknowledge receipt of following income:- £5260.45 VAT repayment.

It was resolved that all the above accounts be paid and that all income to be paid in to the bank.



030/12 INTERNAL AUDIT

The Auditor was in attendance to report that the internal audit had been completed.She informed members thatthe Council’s finances had been well maintained again by the Clerk, but that a couple of points needed to be discussed:-

(i)Repayment of the PWLB loan (covered at 028/12 above). Following earlier discussions, the Auditor suggested that the Risk Assessment be changed to show that the Council intended to finance the repayment of the loan from the leasing of car parking spaces to Punch Taverns and The Craft Centre.

(ii)Rhubarb News Advertising Income - The Auditor had noted that the income during 2011-2012 was lower than the previous year.It was explained that this was because only one issue of the newsletter had been printed during 2011-2012 compared to two the previous year.She also asked if all the income from the last edition had been collected and it was reported that a couple still needed to be collected.She recommended that the Council try to collect all advertising income as soon as possible.

iii)Rental Receipts - Community Rooms – This was raised again – the receipts that had been received did not correspond with the income being shown. It was proposed that the Clerk chase the outstanding receipts.

It was resolved to proceed as above.

031/12 ANNUAL RETURN 2011-2012

The bank reconciliation had been circulated prior to the meeting and members had been asked to approve the accounting statements in section 1 of the annual return.

It was resolved to approve the figures in section 1 and the Chairman and RFO to sign the return.

032/12 GOVERNANCE STATEMENT 2011-2012

Section 2 of the annual return was examined on a box by box basis with members agreeing each item.

It was resolved that the Council approve the governance statement and the Chairman and Clerk sign the return.

033/12 SECTION 4 ANNUAL RETURN

It was resolved to note that section 4 had been completed by the Internal Auditor.

034/12 LEVEL OF SURPLUS FUNDS

It was proposed that funds that were reserved for specific projects (£17,500) be transferred from the Council’s current bank account to the Business Reserve Account and that future budget reports exclude the reserved amounts.

It was resolved to progress as above.

035/12 AUDIT COMMISSION

The Council had been asked to consider making comments on the appointment of BDO as the external auditor for the next 5 years.

It was resolved that no comments would be made.

036/12 RECREATION FIELD

i)Changing Rooms – Quotes for the repair of the doors were not available as Cllr Mather was not in attendance.

It was resolved to defer this item for discussion at a future meeting.

ii)Ramp

It was resolved that Cllr Helme progress quotes for the replacement of the ramp and was given authority to proceed with the installation if the project was to cost less than £300.

iii)Working Party

It was resolved that a recreation field working party be formed (Cllrs Fisher, Booth, O’Riordan and Helm) with all recommendations being referred to the full Council for approval and meetings to take place in the recreation rooms or village hall.

iv)(a) Rear of London Terrace – a letter had been received from a resident expressing an interest in purchasing part of the recreation fields at the rear of London Terrace to extend gardens.It was proposed that the Council seek legal advice on selling or renting this land.

It was resolved that the Clerk make further enquiries as above.

(b)Rear of London Terrace – an email had also been received from a resident complaining about the state of the perimeter of the football pitch.This had already been resolved by Cllr Greenwood.

037/12 LENGTHSMAN PROJECTS – It was proposed that the Clerk be given delegated authority to allocate work to the lengthsman so that Councillors could report work that needed doing direct to the Clerk rather than at meetings.

It was resolved that the above proposal be approved and that the standing orders to be amended.

038/12 FOOTPATH 50

It was resolved to defer this item as Cllr Mather was not in attendance.


039/12 DOLPHINHOLME PLAYGROUND

It was resolved to note the inspection report and the Clerk was asked to contact the lengthsman again about the trimming of the hedge.

040/12 ELLEL PLOUGHING/HEDGING ASSOCIATION – A request for a grant (S137) had been received and as an amount had been included in the budget, it was proposed that a grant of £200 be given to the association.

It was resolved to approve the above proposal.

041/12GRASS CUTTING CARRWOOD PARK

It was resolved that the Clerk contact City Council to request cutting of the grass.

042/12 MOTORWAY EXIT SLIP ROAD – a number of comments had been received from cycling residents about sighting issues for cars entering on to the roundabout at J 33.The slatted fence on the slip road appears to make it difficult to see cyclists on the roundabout.It was proposed that the Clerk contact the Highways Authority.

It was resolved to progress as proposed.

043/12 DELPH LANE TRACK – Cllr Helm reported that following recent meetings there was support for the development of a track using a S106 agreement.He advised that it did not appear at present that this development would incur any expense for the Parish Council and asked the Council for their support.It was proposed that the Council offer their support in principle and that Cllr Helm keep members informed on progress.

It was resolved to progress as proposed above.

044/12 BUS TIMETABLES – Cllr Fisher reported that all bus timetables have been removed from stops with the area and suggested that that Council researched if timetables could be replaced at the main bus stops in the Parish.

It was resolved that the Clerk research replacement of the timetables.

045/12 BENCH – a request had been received from a resident about the siting of a bench at the bus stop on the Main Road in Galgate.It was proposed that the cost of a bench seat or possible funding opportunities be researched.

It was resolved to progress as above.

046/12 LANCS COUNTY COUNCIL – the Council had been asked to consider completing an expression of interest form (EOI) to register interest in delivering public rights of way maintenance work in the Parish.It was proposed that the EOI form be completed.

It was resolved to complete the EOI form.

047/12 REVIEW OF STANDING ORDERS/FINANCIAL REGULATIONS

It was resolved that a meeting of the Finance Working Group be arranged to review the above.

048/12 PLAY AREA BEECH AVENUE, GALGATE – further correspondence had been received from City Council and had been circulated prior to the meeting.It was proposed that the Council approve the drafting of an agreement, but investigate if the legal/surveyor’s costs could be absorbed by City Council.

It was resolved to progress as proposed above.

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 9TH JULY 2012

AT RECREATION ROOMS, GALGATE -7.15 PM

 

 

 

 

 

Annual Parish Council Meeting May 2012

 

MINUTES OF ELLEL ANNUAL PARISH COUNCIL MEETING 14.05.12

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr P Fisher, Mr M Helm, , Mr M O’Riordan, Mrs V Purnell and Mr P Mather.Mr P Mayne (Village Hall Committee) and 7 residents.

001/12 ELECTION OF CHAIRMAN AND VICE CHARIMAN

It was resolved Chair: Cllr Booth and Vice-Chair Cllr Greenwood.Acceptance of Office forms were completed for the Clerk’s retention.

002/11 APOLOGIES – Cllr H Helme

003/12 - DECLARATIONS OF INTEREST – Cllrs Booth and Helm expressed an interest in item 6 on the agenda (New Village Hall) and Cllr Helm expressed an interest in item 8 (1991 Group).

004/12 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting held on 16.04.12 be approved and signed by the Chairman as a true and accurate record.

005/12 POLICE – Nil

006/12 NEW VILLAGE HALL

(i)Mr Mayne reported that a short sub-committee meeting had been held prior to the Parish Council meeting to discuss funding and confirmed that a further meeting needed to be held once final figures for outstanding works were available (eg Gas supply, CCTV, security grills, mesh for cricket boundary). He confirmed that the hall would be opening over the summer and operational around August.The Trust is still completing funding bids and it was reported that the Village SOS grant has been confirmed.

007/12 PLANNING

A. Applications to consider

i)12/00323/FUL – erection of a 2 storey extension to front, re-roofing of existing rear single storey extension and alterations to windows – Mr P Taylor, Haverhill, Whams Lane, Bay Horse.

ii)12/00324/FUL – erection of a conservatory to the rear – Mr G Eccles, 6 Teesdale, Galgate.

iii)12/00371/FUL – erection of a replacement 2 storey extension to front – Mr & Mrs R Higton, Brookfield, Whams Lane, Bay Horse.

It was resolved that the Council had no objections on the above applications.

B.Planning - Other

i)Galgate Mill – already discussed during the Annual Parish meeting.

008/12 GRANT APPLICATIONS

i)Galgate Horticultural Show - £150

ii)Jubilee Celebrations – i) 1991 Group £250 ii) Galgate Pre-School £250

It was resolved to award S137 grants as above – GalgatePre-School was approved in principle, but the Clerk was asked to make sure that further written information was obtained.

009/12 FINANCE

a) To consider and authorise payment of the following accounts

Mr G France – Salary April £72.00

City Council Refuse Service £202.32

PAYE April - £18.00

Eon – Recreation Rooms £678.40

K A Coleman – Expenses £31.02

Eon – Village Hall £321.28

K A Coleman – Salary April £408.00

Petty Cash - £100

Blackhurst, Swainson Goodier £1100 (already paid)

Galgate Cricket Club - £250.00 (already paid)

L Roberts – painting of bus shelter and paint £82.94)

Galgate Pre-School £250.00

1991 Group £250.00

(b) To acknowledge receipt of following income:-

£19,000 Precept, £15.00 Rhubarb News Ad

It was resolved that all the above accounts be paid and that all income to be paid in to the bank.The Chairman checked the receipt of the precept and signed the bank statement.


010/12 LIST OF MEETINGS

It was resolved that the July, November, February and April meetings be held at Dolphinholme Village Hall if the hall was available.

011/12 SUB COMMITTEES/WORKING PARTIES

It was proposed as follows:

Village Hall Sub Committee

–meetings to be held at the Recreation Rooms, advertised and Cllrs given delegated authority

–members – Cllr Fisher and Cllr O’Riordan

Finance Working Party

–meetings to be held at the Recreation Rooms and recommendations referred to full Council for approval

–members – Cllr O’Riordan, Cllr Helme, Cllr Booth

Recreation Agreements Working Party

–meetings to be held at the Recreation Rooms and recommendations referred to full Council for approval

–members –Cllr Booth and Cllr Fisher

It was resolved to approve the above proposal.

012/12 CRAFT CENTRE LEASE

It was proposed that the rent review take place in August every 3 years and to only be increased not decreased.

It was resolved to approve the above and the Clerk was asked to respond to the solicitors.

013/12 ELECTORAL REVIEW

It was resolved that Cllr Booth would attend the meeting on Wednesday 23rd May at Lancaster Town Hall and resolved that no comments would be made on the review.

014/12 BUS SHELTER, 5 LANE ENDS

A quote to re-site the bus shelter had been received and it was proposed that no further action be taken.

It was resolved to accept the above proposal.

015/12 COUNCIL DIARY

Members had been asked to review and approve the previously circulated document.

It was resolved to approve the diary.

016/12 RECREATION FIELDS/ROOMS

(i)Changing Rooms Doors– A quote for new doors had been received from portacabin.It was proposed that metal strips be placed along the base of the doors.

It was resolved to accept the above proposal and Cllr Mather volunteered to obtain quotes for a future meeting.

(ii)Ramp – Cllr Greenwood investigating.

017/12 LENGTHSMAN PROJECTS – (i) Cllr O’Riordan asked that the lengthsman be reminded about clearing the footpath at the playground in Dolphinholme.(ii) Footpath 50 – Cllr Mather informed the meeting that County Council had carried out some works on Footpath 50 and that a gate needed painting.Cllr Mather to obtain a quote for powder spraying for a future meeting.

018/12 NOTICE BOARDS

It was resolved that quotes for larger notice boards be obtained by Cllr Mather and the Clerk to be considered at a future meeting.

019/12 LONDON TERRACE

(i) Purchase of Land - Residents of London Terrace had previously expressed an interest in purchasing part of the recreation fields to extend gardens.It was proposed that Cllr O’Riordan contact the residents to establish interest in progressing.

It was resolved to progress as above.

(ii) Rubbish – It was resported that a resident of London Terrace had dumped rubbish on the recreation fields.It was proposed that the Clerk write to the resident asking for the rubbish to be removed.

It was resolved to progress the above.

20/12 ITEMS FOR INFORMATION

(i)Wyre Borough Council Core Strategy

 

 

ELLEL PARISH COUNCIL

MINUTES OF THE ANNUAL PARISH ASSEMBLY MEETING 14TH May 2012

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr P Fisher, Mr M Helm, , Mr M O’Riordan, Mrs Val Purnell and Mr P Mather.Mr P Mayne (Village Hall Committee) and 7 residents.

1.CHAIRMAN’S WELCOME

The Chairman welcomed all to the meeting.

2.MINUTES – the minutesof the meeting held on Monday 9th May 2011 were read, approved and signed as a correct record.

3.MATTERS ARISING

Nil

4.CHAIRMAN’S ANNUAL REPORT

Cllr Booth had circulated copies of his report prior to the meeting – copy attached for information.He summarised the report and commented that he looked forward to a productive year.

5.OPEN FORUM

i)Galgate Mill – various residents and the owners of the Mill were in attendance to discuss the potential sale and change of use of the Mill.Residents expressed their concerns about any development on the site – wanting to make sure that any planned conversions would take resident’s opinions/thoughts into consideration.The owners explained their reasons for deciding to sell the site.After further discussion/comment the Chairman explained that the Parish Council had not so far been consulted by City Council re any development and until planning applications were received, the Parish Council were not in a position to take any action.It was reported that an email from the Conservation Officer at City Council had been received in which he explained he had been approached by a local agent re the possible reuse of the mill building as apartments, but had not had any further discussions with them regarding the building and the site.

ii) Bench – it was requested that a bench be placed in or by the side of the bus shelter in Galgate.The Chairman expressed concerns about vandalism, but it was proposed that an item be placed on the next Ordinary Parish Council agenda so that Councillors could discuss and decide if any further action should be taken.

It was resolved to proceed as above.

iii) Hedge on Salford Road – the overgrown hedge near the viaduct was raised.The Chairman explained that the Parish Council had already taken action and asked County Council to contact the resident to request that the hedge be cut.The Clerk was asked to chase progress on this request.

6.CHAIRMAN’S CLOSING REMARKS

The Chairman thanked everyone for attending and closed the meeting.

Signed …………………………………….. ChairmanDated ……………………………………….

 

 

April 2012

 

MINUTES OF ELLEL PARISH COUNCIL MEETING 16.04.12

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mrs H Helme, Mr P Mather and Mr P Fisher.   Also present: Mr P Mayne and Mr B Gara (Village Hall Committee), PC G Wynne and 2 residents.

 

222/11 APOLOGIES – Nil.

 

223/11 - DECLARATIONS OF INTEREST – Cllrs Booth, Helm and Helme declared an interest in item 5 on the agenda (New Village Hall). 

 

224/11 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting held on 12.03.12 be approved and signed by the Chairman as a true and accurate record. 

 

225/11 OPEN FORUM

i)      Recreation Field – two residents were in attendance and raised the issue of the storage of machinery on the field and a floodlight on the all weather pitch that appeared to need repairing.  Cllr Greenwood volunteered to investigate the storage of the machinery and the Clerk was asked to write to the Football Club to highlight the above issues.

ii)     PACT meetings – PC Wynne suggested that the PACT updates be incorporated in to the Open Forum session of the Parish Council meetings.  He raised the security of the Village Hall and recommended the installation of CCTV.  Cllr Helme asked PC Wynne if any funding was available for CCTV – he did not think that the LAMPACK funding was still available.  The Parish Council meetings to still commence at 7.15pm but starting the meetings earlier would be considered if the meetings over-run. 

 

226/11 – the Chairman adjourned the meeting to look around the new Village Hall.

 

227/11 – the meeting was reconvened by the Chairman.

 

228/11 NEW VILLAGE HALL

(i)    Mr Mayne reported that the Village Hall had been handed over to the Trust on 26th March and that snagging was ongoing.  The supply of gas to the hall was still being investigated and funding bids were still being completed.  He requested that a Village Hall working group meeting be arranged for early May.

It was resolved that the Clerk organise a working group meeting.

(ii)  Use of All Weather Pitch – after a lengthy discussion, it was proposed that the area be used as overspill car parking and that a protocol for sports use be established when needed. 

It was resolved to accept the above proposal.

(iii)All Weather Pitch Improvements - a quote had already been received to form entrance/exit, but it was proposed that only one entrance be formed with a simple barrier.  Cllr Greenwood volunteered to survey the area so that a spec could be formulated and progressed in accordance with clause 11 of the Council’s Financial Regulations.

It was resolved to accept the above proposal.

 

229/11 PLANNING

A.   Applications to consider

i)    12/00235/FUL erection of Orangery to rear of property – Mrs Mason – 2 Crofters Fold, Galgate

ii)   12/00251/FUL erection of a front boundary wall – Mrs K Foxcroft, The Old School House, Stoney Lane, Ellel

iii)    11/00839/FULMAJ – Wyre Borough Council application - Wyreside Hall

It was resolved that the Council had no objections to items (i) and (ii) and no further comments to express on item (iii).

 

230/11 FINANCE

 a) To consider and authorise payment of the following accounts

Mr G France – Salary Feb £72.00

LALC membership - £456.84

PAYE Feb - £18.00

J Greenwood – work Dolphinholme Playground £150.00

K A Coleman – Expenses £48.49

Eon £52.25       

K A Coleman – Salary Feb £397.60 

G Hayhurst – repairs to bench £50.00

Fields in Trust - £20.00

Training Partnership - £190.00

Broker Network (insurance) - £2,436.16

 

 

 

 

 

(b) To acknowledge receipt of following income:-

£750 Punch Taverns Rental, £25.00 income for Rhubarb News Ads

It was resolved that all the above accounts be paid and that all income to be paid in to the bank.

 

231/11 DOLPHINHOLME PLAYGROUND

(i)   Inspections – members had been asked to consider implementing regular inspections at the playground and to decide how often and who would do the inspections.  Cllr O’Riordan volunteered to carry out the inspections and it was proposed that they be carried out twice yearly and that the Clerk formulate an inspection document.

It was resolved to accept the above proposal.

(ii)  Opening Event for new equipment

It was resolved that this be organised during the summer.

 

232/11 BDO STOY

It was resolved to acknowledge receipt of audit papers for 2011/2012

 

233/RECREATION FIELDS/ROOMS

(i)   Clear up – 21st April– Cllr Helm volunteered to collect the litter pickers, bin bags etc from City Council.

(ii)  Risk Assessment – an assessment had been completed and it was given to Cllr Fisher to brief all participants on the day.

(ii)   Refreshments

It was resolved that tea/coffee/biscuits be provided by the Council and that Cllr Helme organise.

(iv)Larger Bin

It was resolved that this item be discussed at a future meeting when the hard standing at the Village Hall was finalised.

(v)  User’s Charge

It was resolved that the drafting of terms/charges/agreements be delegated to a working group (Cllrs Booth/Fisher) for agreement by the full Council.

(vi)Changing Rooms/Ramp – it was proposed that Cllr Greenwood survey the area so that a spec could be formulated and progressed in accordance with clause 11 of the Council’s Financial Regulations.

It was resolved to progress as above.

(vii) Inspection

It was resolved that the recreation field area be inspected on an annual basis and the Clerk be asked to formulate an inspection report.

 

234/11 LENGTHSMAN PROJECTS – (i) Cllr Helme reported that the bus shelter in Galgate had now been painted and that an invoice had been requested from the contractor. (ii) Cllr O’Riordan asked that the lengthsman be asked to clear the footpath at the playground in Dolphinholme.

It was resolved to progress as above.

 

235/11 LEGAL COSTS – a completion statement had been received from solicitors and it was proposed that they be asked for a breakdown of the costs, but that the payment for the statutory costs be arranged as soon as possible.

It was resolved to progress as above.

 

236/11 QUEENS DIAMOND JUBILEE EVENTS – the newsletter from the Council’s insurance company was reviewed and it was proposed that no further actions were necessary as the Council were not organising/responsible for any events.

It was resolved to accept the above proposal.

 

237/11 DOG ORDERS – a document with proposed dog orders had been received from City Council asking for comments.  It was proposed that the Council respond to the document advising that they support the planned orders.

It was resolved to progress as above.

 

238/11 YELLOW LINES, SALFORD ROAD– correspondence from County Council and PC Wynne had been circulated prior to the meeting and the Council had been asked to consider if further action should be taken.  It was proposed that the Clerk contact County Council advising that the Police support the Council’s request for yellow lines.

It was resolved to progress as proposed.

 

 239/11 BUS SHELTER 5 LANE ENDS – the Clerk advised that City Council were due to replace a couple of bus shelters and were willing to let the Council have one of the old shelters, but Ellel would need to be responsible for the dismantling and re-siting of the shelter.  The Clerk had asked City Council if a quote could be given for the works and this was still outstanding.  No further action was necessary until the quote was received and this would then be reviewed at a future meeting of the Council.

 

240/11 COUNCILLOR VACANCY – members were advised that a request for an election had not been received by City Council so the Council could now progress to co-opt to fill the vacancy.  An email expressing an interest had been received from Iain Collinson and it was proposed that he be co-opted to the Council.

It was resolved to progress with the co-opting of Iain Collinson.

 

241/11 TRAFFIC REPORT (Cllr Helm) – a report had been circulated prior to the meeting and it was proposed that the Council agree to Cllr Helm contacting County Council as stated in his report.

It was resolved to proceed as above.

 

242/11 DELEGATED AUTHORITY

It was resolved to give authority to the Clerk to make routine decisions on the Council’s behalf as and when required and the proposed draft amendment to Standing Orders was approved.

 

243/11 PLANNING APPLICATION PROCESS – a draft document had been circulated prior to the meeting and it was proposed that the document be approved and included on the website.

It was resolved to proceed as suggested.

 

244/11 ROAD NAME PLATE – Langshaw Lane, Ellel – communication had been received from a resident regarding the road name plate.  It was proposed that the Clerk speak to John Deacon at City Council regarding the replacement of the missing plate.

It was resolved to proceed as above.

 

245/11 COMMUNITY PAYBACK TEAM

It was resolved that the Council would not request schemes to be completed by the team.

 

246/11 ITEMS FOR INFORMATION

i)              Cumbria and Cheshire Branch Society of Local Council Clerks Conference dates provided.

ii)             Rate Relief for the Recreation Rooms approved for 2012/2013

 

  

 

March 2012

MINUTES OF ELLEL PARISH COUNCIL MEETING 12.03.12

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mrs H Helme, Mr P Mather and Mr P Fisher. Also present: Mr P Mayne (Village Hall Committee) and 4 residents.

195/11 APOLOGIES – Nil.

196/11 - DECLARATIONS OF INTEREST – Cllrs Booth, Helm and Helme declared an interest in item 5 on the agenda (New Village Hall).

197/11 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting held on 13.02.12 be approved and signed by the Chairman as a true and accurate record.

198/11 OPEN FORUM

i)Ellel House, Galgate – two residents were in attendance to update on discussions held with County Council and City Council about the development works at this property.They advised that they had commented on the new planning application which had been submitted to seek permission to vary conditions.The residents had concerns about condition 25 as the height of the boundary fence was in breach of the condition and they expressed safety concerns for pedestrians and vehicles.Condition 21 – it was felt that if the boundary structure was moved back a suitable footpath could be constructed outside the development on the eastern side of Chapel Lane.

The Council supported the concerns raised and it was proposed that the Council write to City Council expressing concerns as outlined above.

It was resolved to proceed as above.

ii)Wyreside Hall – it was reported that a revised transport assessment has been submitted by the applicants to Wyre Borough Council and residents are still concerned about the development and safety issues due to increased traffic.The residents asked for the Council to support their concerns by writing to Wyre Borough Council. It was proposed that this response be delegated to Cllrs Mather and Helm to respond on the Council’s behalf.

It was resolved to proceed as proposed.

iii)Financial Information – copies of the 2012-2013 budget and forecasted total spend for 2011-2012 hadpreviously been requested by a resident.The resident now had some specific questions that she wanted to clarify and suggested she addressed these to the Clerk.It was proposed to accept this suggestion.

It was resolved to accept the above proposal.

199/11 NEW VILLAGE HALL

(i)Mr Mayne reported that the Village Hall was looking good and that handover was expected to take place on/around 16th March.Funding for furniture and finishes still being investigated with bids being submitted for parking/hardstanding/pathways etc. The supply of gas to the hall was proving to be expensive and discussions were still taking place.Mr Mayne thanked the Parish Council for their support and suggested that a meeting of the sub-committee be organised for the following week.

It was resolved that the Clerk organise a sub-committee meeting.

The Chairman of the Trust, Helen Helme, thanked Peter Mayne for all his hard work and involvement with the building of the new Village Hall and expressed how proud she felt with what had been achieved so far.

200/11 PLANNING

A. Applications to consider

i)12/00059/VCN – Ellel House, Chapel Lane, Galgate – variation of conditions 21 relating to footpath works and condition 25 relating to boundary structure heights.

It was resolved to respond as proposed under item 4 above.

ii)12/0115/FUL – erection of agricultural building – K&DE Woodhouse – Kitchen Ground, Kit Brow Lane, Ellel

It was resolved that no specific observations were necessary on this application

iii)12/00007/REF– Appeal – Stoney Brook Farm, Stoney Lane, Galgate – change of use to existing agricultural buildings to form rural workshop unit.

It was resolved that the Council respond in support of City Council’s decision on this application.

iv)12/00120/CU – Wyreside Lakes Fishery – change of use - provide 16 additional touring caravan pitches

It was proposed that the Council support the above application subject to natural screening

v)12/00177/FUL62 Chapel Street, Galgate – Mrs S Downham – construction of disabled ramp to front

It was resolved that no specific observations were necessary on this application

vi)11/00800/RCN – land for proposed BailriggBusinessPark, Bailrigg Lane, Lancaster – removal of conditions 27, 28 and 29

This application had been circulated prior to the meeting because of the deadline for responses. Comments were received from 4 Councillors and passed to City Council about concerns about impact of increased traffic, flooding, joining of developments along the A6.

B.Other

Meeting Housing Needs Supplementary Planning Document – communication had been received from City Council advising that they are in the process of gathering information ahead of preparing a Supplementary Planning Document (SPD).City Council had asked for feedback from the Parish Council by 30th March 2012.It was proposed that Cllr Booth complete the feedback on behalf of the Parish Council.

It was resolved to accept the above proposal.

201/11 – FINANCE

a) To consider and authorise payment of the following accounts:-

(1)Mr G France – Salary Feb £72.00

(2)K A Coleman – Salary Feb £397.60

(3)PAYE Feb - £18.00

(4)K A Coleman – Expenses £77.39

(5)Eon £296.54

(6)Petty Cash - £100

(7)CPRE Membership - £29.00

(b) To acknowledge receipt of following income:-

£12.00 rental of land Chapel Street, Galgate - £295 income for Rhubarb News Ads, £60 rental of recreation rooms.

It was resolved that all the above accounts be paid except for item (1) as no worksheets had been received.All income to be paid in to the bank.

202/11 DOLPHINHOLME PLAYGROUND

(i)a quote for the fencing/trim hedge etc was received for £125 + VAT

It was resolved to accept the above quote.

(ii)Playground Inspection report

It was resolved that no action was necessary at this time.

(iii) Maintenance/Management Plan – a draft proposal had been circulated prior to the meeting and it was resolved that this draft be approved and forwarded to the RDA.

203/11 FINGER POST, FOUR LANE ENDS

Cllr Booth had supplied a picture for Cllr Helm to forward to County Council for repair.

204/11 PLAY AREA BEECH AVENUE, GALGATE

It was resolved that the Clerk contact City Council with comments.Cllr Helm to raise this item at the area meeting on 26th March.

205/11 INSURANCE – a schedule of cover had been circulated prior to the meeting and members had been asked to review the information.It was subsequently reported that a counter quote had been received for a total of £2314.36.The current insurance company had agreed to match this quote if a new 3 year agreement was taken out.If only 1 year the premium would be £2436.16 (this included insurance of the New Village Hall and contents).It was proposed that the 1 year premium be accepted and that a full review of the insurance be carried out on next renewal.

It was resolved to approve the above proposal.

206/11 STAFF SALARIES

It was resolved that the Clerk’s salary be increased from April 2012 to SCP22 on the scale.

207/11 INTERNAL AUDIT – a draft proposal had been circulated prior to the meeting.The document was reviewed by the full Council and it was proposed that the audit plan and testing for the effectiveness of internal audit be approved by the Council.

It was resolved to accept the above proposal.


208/11 RISK REGISTER - a draft proposal identifying the potential risks to the Council had been circulated prior to the meeting.The document was reviewed by the full Council and it was proposed that the controls in place to mitigate potential risks were adequate for the Council.

It was resolved to accept the above proposal.

209/11 PETTY CASH– the Chairman did a random check of the records and proposed that the report be approved as a correct record and that the amount held in petty cash be increased to £100.

It was resolved to agree to the above proposal.

210/11 CRAFT CENTRE LEASE – the current lease had been sent to the solicitors for drafting of the new lease and it was resolved to respond to specific questions as follows:-

-further term to be 21 years

-rent to be reviewed on 3rd anniversary (linked to RPI – upwards only)

-used for parking of motor vehicles

-to update the lease

-the Clerk to contact the current tenants and advise lease being drafted

211/11 BUS SHELTER HAMPSON LANE

It was resolved that repairs to the value of £50 be approved.

212/11 BUS SHELTER MAINROAD, GALGATE

It was resolved that Cllr Helme arrange contractor – up to £25 for paint and £40 labour.

213/11 RESURFACING OF CANAL TOW PATH – a complaint from residents had been received regarding the condition of the tow path.The Council had been asked to support the residents’ aim to contact British Waterways to ask for work to be carried out.It was proposed that the Council support the request and write to British Waterways.

It was resolved to proceed as proposed above.

214/11 BDO STOY – the 2011-2012 audit briefing had been received and members were asked to note the receipt of the information.

It was resolved to note the briefing.

215/11 FIELDS IN TRUST – (i) a letter had been received asking if the Council wished to become a member of Fields in Trust to benefit from expertise in many areas of outdoor sport and play provision - £20.00.

It was resolved that the Council pay the £20 to become a member.

(ii) an information file had been received for organisers of Golden Jubilee Celebratory events – the file was passed to Cllr Helme and the Clerk was asked to request a second file for an event to be organised in Dolphinholme.

216/11 FOI Act 2000 – A draft policy and procedures document for handling requests for council information had been circulated prior to the meeting and members asked to review and approve adopting the policy.

It was resolved to adopt the policy and procedures document.

217/11 COUNCILLOR RESIGNATION – a letter had been received from Cllr Ian Robson offering his resignation as a member of Ellel Parish Council.The Chairman proposed that the Clerk be asked to write to Cllr Robson to thank him for his active involvement with the Council and to contact City Council to advertise the casual vacancy.

It was resolved to proceed as above.

218/11 ADVICE FROM CITY COUNCIL – predetermination in light of the Localism Act 2012 had been received from City Council and a copy circulated to all members prior to the meeting.

It was resolved that members note the advice.

219/11 LALC – various newsletters, workshop information had been received.It was proposed that the Council pay for Cllr Helm and the Clerk to attend the Quality Parish Workshop (£10/person) on 23rd May 2012.

It was resolved to accept the above proposal.

220/11 RECREATION FIELD CLEAR UP – it was proposed that a date be set for all users and members to help with a general ‘clear up’ of the recreation field in Galgate and that a skip be funded by the Parish Council.The proposal to be discussed and a date arranged at the Recreation Field Users meeting to be held on 26th March 2012.

It was resolved to agree to the above proposal.


221/11 ITEMS FOR INFORMATION/NEXT AGENDA

i)Chase request for bus shelter – 5 Lane Ends.

ii)Councillors reminded about training to be held on 4th April at Dolphinholme Village Hall 7pm-9pm.

iii)Cllr Fisher reported that the policy document for the website was now in place.

Signed …………………………………….. ChairmanDated ……………………………………….

 

 

 

 

 

FEBRUARY 2012 

 

MINUTES OF ELLEL PARISH COUNCIL MEETING 13.02.12

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mrs H Helme and Mr P Fisher. Also present: Mr P Mayne (Village Hall Committee) and 3 residents.

163/11 APOLOGIES – Cllr Mather.

164/11 - DECLARATIONS OF INTEREST – Cllrs Booth, Helm and Helme declared an interest in item 5 on the agenda (New Village Hall).

165/11 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting held on 09.01.12 be approved and signed by the Chairman as a true and accurate record.

166/11 OPEN FORUM

i)Ellel House, Galgate – two residents were in attendance to discuss the development works at this property.The residents highlighted that County Council had initially recommended that the developer install a footpath on the Easterly side of the road (immediately outside the property), but this has not yet been constructed.There was also concern for safety now that iron railings had been erected on the boundary of the development thus creating a blind bend.The residents were planning to meet with the Highways authority to discuss this issue further and it was proposed that Cllr Helm attend the meeting and that the Clerk contact City Council to ascertain the current situation.

It was resolved to proceed as proposed.

167/11 NEW VILLAGE HALL

(i)Mr Mayne reported that the Village Hall was looking good, but that building works had fallen behind schedule slightly.Funding for furniture and finishes still being investigated. Mr Mayne thanked the Parish Council for their support.

(ii)New Pedestrian Access – County Council have now started the pedestrian crossing works.

(iii)Grant from Parish Council to Trust – it was proposed that the approval of the grant documentation be delegated to the sub-committee and that the grant of £22,792.00 be approved by the Council

It was resolved to accept the above proposal.

(iv)Electric Supply – it was proposed that for expediency, a new meter be installed in the name of the Parish Council and a separate record of costs be maintained.This is so that costs can be repaid when the Village Hall has funds.The cost for the installation of the new electric box to be delegated to the sub-committee for discussion and action.

It was resolved to proceed as above and a sub-committee meeting organised.

(v)Gas Supply – investigations were still being carried out and it was suggested that alternative sources be costed for review at a sub-committee meeting.

It was resolved to proceed as above and the Clerk asked to organise a sub-committee meeting.

(vi)Village Hall Insurance– a quote for insurance had been received from Came and Co as follows:-

Buildings - £700,000 – Premium £1632.40

Contents - £75,000 – Premium £341.85

The Parish Council resolved to approve the payment of the above premiums on behalf of the Trust with a view to recovering the costs when the Village Hall has sufficient funds.

(vi)Naming of Village Hall – It was proposed “Ellel Village Hall, Galgate”.

It was resolved to accept the above proposal.

168/11 PLANNING

i)11/01153/FUL Installation of telecom base station, Pennine Way Preserves, Stoney Lane, Ellel.This application had been circulated for comments prior to the meeting as the deadline for any observations was before the 13th February.Comments had been received from Councillors and a response forwarded by the Clerk to City Council.A letter from a resident was also read to members.

It was resolved that members note the comments already made.

ii)11/01162/FUL – conversion and partial demolition of existing piggeries building to 2 dwelling with associated landscape works – Mr K Whittingham, Ellel Farm Supplies, Bay Horse Road, Ellel.

It was resolved that the Council forward comments to City Council in support of this application.

iii)APP/2335/A/11/215529 – appeal re outline application for erection of new food store, hotel, pub,restaurant land to south of Lawsons Bridge site, Scotforth Road, Lancaster.

It was resolved that no further observations were necessary on this application.

169/11 – FINANCE

a) To consider and authorise payment of the following accounts:-

(1)Mr G France – Salary Jan £72.00

(2)K A Coleman – Salary Jan £397.60

(3)PAYE Jan - £18.00

(4)K A Coleman – Expenses £59.89

(5)Eon £271.63

(6)Dolphinholme Village Hall - £25.75

(8)Lune Fire Protection Ltd -£36.00

(9)Ellel War Memorial Institute Trust - £22,792.00

(b) To acknowledge receipt of following income:-

Public Loans Board - £34975.00, RPA grant payment for Dolphinholme Playground - £8355.23

LancashireCounty Council – grant for Recreation Ground improvements - £14,000

It was resolved that all the above accounts be paid and income paid in to the bank.

170/11 PARISH COUNCIL WEBSITE – it was proposed that a policy be drafted by Cllr Fisher on the function of the website being for Parish Council business and for general publicity of agenda/minutes etc.

It was resolved to accept the above proposal.

171/11

It was resolved that the meeting be adjourned to allow a member of the public to comment on this item.

The resident highlighted that the website was not currently up to date and that she had not been able to find a copy of the February agenda nor the January minutes.Cllr Fisher apologised for the website being out of date due to his laptop being repaired.He assured the resident that the website would be updated within a week.

172/11

It was resolved to reconvene the meeting.

173/11 REQUEST FOR GRANT – correspondence had been circulated prior to the meeting and it was proposed that the grant be refused as all grant allocations had been awarded for the current financial year.

It was resolved to approve the above proposal.

174/11 COUNCILLOR TRAINING

It was resolved that the training be progressed and that available dates be circulated to all Councillors.

175/11 FENCING DOLPHINHOLME – the fencing is needed to ensure dogs cannot access the playground.It was proposed that Cllr Greenwood obtain quotes for review at the March meeting.

It was resolved to proceed as above.

176/11 ELLEL HOUSE, GALGATE

Discussed under item 6 above.

177/11 VERNONPARKNEW TREES

(i)Watering – It was resolved that no further action was necessary.

(ii)Tree Guards – It was resolved that Cllr Greenwood reduces the size of the guards.

178/11 QUEENS DIAMOND JUBILEE – Big Jubilee Lunch 3rd June 2012

It was resolved to note the information.

179/11 WHITELEY BECK WALL – it was reported that the footpath alongside the wall over the beck on Stoney Lane, Galgate had been raised so it was felt the height of the wall was causing a safety issue.

It was resolved that the Clerk contact Lancashire County Council.

180/11 SALFORD ROAD– it was proposed that the Council write to Lancashire County Council to request double yellow lines on the right hand side of the road after the viaduct leading up to the Doctor’s surgery to ease the congestion of parked vehicles.

It was resolved to proceed as proposed.

181/11 FINGER POST FOUR LANE ENDS – A photo of the sign is needed to send to County Council to ask them to replace.Cllr Booth volunteered to take the photo.

182/11 DOLPHINHOLME PLAYGROUND

i)Tree Planting – trees are being investigated by Cllr Greenwood and O’Riordan.

ii)Opening Event – it was proposed that an event be organised after Easter with a view to the school taking part.

It was resolved to proceed as above and include opening event on the April agenda.

183/11 INSPECTION OF PLAY AREA – correspondence from City Council had been received confirming that they would carry out quarterly inspections at the Playground in Dolphinholme and pay for the 1st £100 of repairs.The Council proposed to confirm the requirement for inclusion in this scheme.

It was resolved to accept the above proposal.

184/11 PLAY AREA BEECH AVENUE, GALGATE – a draft agreement had been received from City Council with re the Parish Council taking over the management and maintenance of this play area.The agreement was suggesting that the Council pay the legal fees involved with the transfer of the play area and the Parish Council felt they should not be responsible for these fees as they were looking to take over the play area to make improvements/upgrade.Cllr Helm proposed that this issue be raised at the next area committee meeting and report back to the Parish Council before contacting City Council.

It was resolved to accept the above proposal.

185/11 PERSONAL INTERESTS – guidance on personal interests had been circulated prior to the meeting and it was proposed that members note the guidance.

It was resolved to accept the above proposal.

186/11 ASSET REGISTERS

i)Dolphinholme Playground – the register had been circulated prior to the meeting and it was proposed that the insured value of the playground equipment be increased by £6,000 to cover the new play equipment.

It was resolved to accept the above.

ii)General Asset Register – the register had been circulated prior to the meeting and it was proposed that the revised register be confirmed.

It was resolved to confirm the new register.

187/11 DEVELOPMENT CONSENT ORDER LCC HEYSHAM TO M6 LINK

It was resolved that no further action was necessary.

188/11 CPRE MEMBERSHIP

It was resolved to approve the membership fee of £29.00.

189/11 CAME AND CO

It was resolved to note the content of the newsletter.

190/11 APRIL PARISH COUNCIL MEETING

It was resolved to change the date of the meeting to 16th April 2012.

191/11 RENTAL OF LAND CHAPEL STREET – it was proposed that the Council renew the agreement for a further 12 months (for £12) to be used as an allotment and that the Council reject the request to sell the land.

It was resolved to accept the above proposal.

192/11 ROAD CLOSURE – Chapel Lane 19th-24th March

It was resolved to note the information.

193/11

It was resolved that the Chairman ask members of the public to leave the meeting so that a confidential item could be discussed.

194/11 ITEMS FOR INFORMATION/NEXT AGENDA

i)Hampson Bus Shelter – next agenda.

ii)Lenthsman Projects – next agenda

iii)Rhubarb News Donation of £5.00 received from a resident

iv)Re-surface of Canal path – next agenda

 

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JANUARY 2012

 

MINUTES OF ELLEL PARISH COUNCIL MEETING 09.01.12

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mr I Robson, Mrs H Helme and Mr P Mather. Also present: Mr P Mayne (Village Hall Committee) and residents.

138/11 APOLOGIES – Cllr Fisher.

139/11 - DECLARATIONS OF INTEREST – Cllrs Booth, Helm and Helme declared an interest in item 6 on the agenda (New Village Hall).Cllr Greenwood declared a personal interest in item 7(i) and Cllrs Mather and Helm declared a personal interest in item 7(iii).

140/11 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting held on 05.12.11 be approved and signed by the Chairman as a true and accurate record.

141/11 OPEN FORUM

i)Wyreside Hall – a considerable number of people were in attendance to raise concerns about the proposed development at Wyreside Hall.The Chairman welcomed the residents and explained that the planning application had been submitted to Wyre Borough Council and not to Lancaster City Council and also explained the purpose of the Open Forum session.The residents highlighted their objections to the proposed development:

-Noise/Light Pollution

-Increase in traffic on unsuitable lanes and the safety of local (sometimes non motorised) users

-Scale of the project

-Effect on wildlife/the environment

-Design of buildings out of keeping with current buildings

After a lengthy discussion, the Chairman explained that all comments would be taken in to consideration when the planning application was considered under item 7(iii) on the agenda.The majority of the residents left the meeting and thanked the Parish Council for taking the time to listen to their concerns.

142/11 REPORT FROM THE PACT MEETING (for information only)

The Chairman gave a very brief report of crimes during the month – crimes included damage to a sign, assault on Chapel Lane, a case of sexual harassment, drug incident.The Chairman also advised that PC Gary Wynne would now be staying in the area and he had introduced Andy Garner as the New PCSO.

143/11 NEW VILLAGE HALL

(i)Mr Mayne reported that the building works had fallen behind schedule due to the Christmas holidays and delivery of wrong size windows.As a result it was expected that building works would be completed in March instead of February.It was not expected that the hall would be operational on completion of the building works as car parking and other external works needed to be finalised.Mr Mayne thanked the Parish Council for their support.

(ii)New Pedestrian Access – Communication had been received from County Council advising that an order for the Puffin crossing had been placed and that it was expected works would be completed within the current financial year.The correspondence also advised that other discussions were still underway to explore wider sustainable transport routes to the site.

(iii)Punch Taverns Lease/Agreement and Lease – It was confirmed that documentation was now completed and it was proposed that the signing and final reading of the documentation be delegated to the Village Hall sub-committee.

It was resolved to progress as proposed.

(iv)Naming of Village Hall – after a short discussion it was proposed that this item be discussed again at a future meeting.

It was resolved to accept the above proposal.

144/11 PLANNING

i)11/01136/FUL – Erection of agricultural storage building F W Rhodes & Son, Barrow Greaves Farm, Ellel

It was resolved that the Council confirm their support for agricultural business within the local area.

ii)11/01001/FUL – Retrospective application for replacement extension to rear of 7 MeadowPark, Galgate, Mrs G Edmondson

It was resolved that no objections were necessary on this application.

iii)Wyreside Hall (Wyre Borough Council Application) 11/00839/FULMAJ

After a lengthy discussion and consideration of the concerns expressed during the open forum session, a vote was taken on whether the Parish Council should make representations on this application.

The vote resolved that representations should be made to Wyre Borough Council.

It was then proposed that the Parish Council write to Wyre Borough Council to advise that they support the planning application in principle because it is anticipated that the development will provide employment for local residents and create additional trade for businesses within the area.Also comment on the increase in traffic and resultant safety aspects for local residents – including non-motorised users.

After a vote it was resolved that the Parish Council accept the above proposal and write to Wyre Borough Council.

145/11 – FINANCE

a) To consider and authorise payment of the following accounts:-

(1)Mr G France – Salary Dec £72.00

(2)K A Coleman – Salary Dec £397.60

(3)PAYE Nov - £18.00

(4)K A Coleman – Expenses £29.27

(5)Eon £49.31

(6)Lancs County Commercial Group - £9226.48 (VernonPark)

(7)Dolphinholme Village Hall - £37.50 (Sept/Dec/Jan)

(8)Came & Co insurance for VernonPark - £25.00

(9)Action Factory (VernonPark) celebratory event - £939.60

(10) R J Hodgson – Gardening Dolphinholme - £70.00

(b) To acknowledge receipt of following income:-

- Punch Taverns Rent - £750, Lengthsman Pilot Scheme (County Council) £200, Electricity NW - £4.60

It was resolved that all the above accounts be paid and any income paid in to the bank at the earliest opportunity.

146/11 PRECEPT 2012/2013

A projected final budget for the current financial year (2011/2012) and a proposed budget for 2012/2013 had been circulated prior to the meeting and members were asked to consider the proposed budget and confirm the precept requirement.The following were specific areas of discussion:

(i)Queen’s Jubilee Celebrations proposed to include £500 (£250 Galgate and £250 Dolphinholme).

It was resolved to accept the above proposal.

(ii)Rhubarb News – it was proposed that the budget remain at £500 (other editions to be funded by income for advertisements)

It was resolved to accept the above proposal.

(iii)Grants - contributions included in the budget were considered and Councillors asked if any further items to be included.

It was resolved that no other items were to be included.

(iv)Grass cutting at Dolphinholme – it was confirmed that the quote would remain as last season and proposed to confirm R J Hodgson as the contractor for the 2012 season.

It was resolved to accept the above proposal.

(v)It was proposed that the precept requirement remain the same as last year - £19,000.

It was resolved to accept the above proposal and the documentation to send to City Council was duly signed by the Chairman, Clerk and Cllr Helm.

147/11 PARISH COUNCIL WEBSITE

It was resolved to discuss this item at the February meeting.

148/11 GRANT OF LOAN TO TRUST

The loan was paid to the Parish Council on 5th January and it was proposed that a first payment of £18,000 in the form of a grant be issued to the Trust and the Clerk be asked to formulate wording for the grant allocation.

It was resolved to accept the above proposal.

149/11 COUNCILLOR TRAINING/QUALITY PARISH STATUS

It was resolved to discuss this item at the February meeting.


150/11 RHUBARB NEWS

It was resolved that the Editor be responsible for the publishing of the newsletter.

151/11 ACCIDENT CLAIM – PLOUGH INN CAR PARK

The Council resolved to forward the information to Came & Co – the Council insurance brokers.

152/11 PUBLIC RIGHTS OF WAY

Cllr Greenwood had visited the sites identified by County Council as needing repair/maintenance and he recommended that the Parish Council decline the opportunity to quote on the works.It was proposed that the Parish Council ask County Council to repair the fencing at the end of footbath 50.

It was resolved that the Council accept the above proposals.

153/11 LALC – FENCING DOLPHINHOLME

It was resolved that this be discussed at the February meeting.

154/11 LALC COMMUNICATION

Information had been received from LALC on training courses etc.

It was resolved that no further action was necessary.

155/11 DEPT OF ENERGY & CLIMATE CHANGE’S LOW ENERGY ASSESSMENT FUND

The Council had been asked to consider if an expression of interest should be completed.

It was resolved that no further action would be taken at this time.

156/11 SPEED LIMITS

Various responses to articles in the Grapevine had been received and it was proposed that Cllr Helm reply to these in the next edition of the Grapevine.

It was resolved to progress and proposed.

157/11 VERNONPARKTREE PRUNING

It was reported by Cllr Robson that trees were overhanging VernonPark from adjacent gardens and it was proposed that the Clerk contact City Council to organise an inspection.

It was resolved to accept the above proposal.

158/11 QUEEN’S JUBILEE BEACONS

It was resolved that no further action was necessary.

159/11 CHARGING FOR FUTURE PARISH BY ELECTIONS

It was resolved to note the correspondence from City Council.

160/11 LENGTHSMAN

It was proposed that the lengthsman be asked to do fortnightly inspections of the new equipment/safety surfacing at the playground in Dolphinholme and also inspect benches/grass at VernonPark.

It was resolved that the Clerk ask the lengthsman to include the above in his normal duties.

161/11 BUCKINGHAM PALACE GARDEN PARTY

It was resolved to nominate Cllr Stephen Booth for attendance.

162/11 ITEMS FOR INFORMATION

i)Bus Shelter (opposite New Holly) – graffiti had not yet been removed – Clerk to remind lengthsman.

ii)Fibreweb Road at Galgate – to be discussed how to rectify at a future meeting

iii)Reporting of repairs needed to road at Anyon Lane/Hollins Lane

Date and time of next meeting – MONDAY 13th FEBRUARY 2012

AT THE VILLAGE HALL, DOLPHINHOLME - 7.15 PM

Signed …………………………………….. ChairmanDated ……………………………………….

 

 

 

 

     

 

 

 

 

 

 

 

 

 

 

 

 

 

Ellel Parish Council