MINUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING 09.12.13

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr M Helm (arrived late due to earlier meeting), Mr M O’Riordan, Mrs V Purnell, Mr P Mather (arrived late). 

 

129/13 APOLOGIES – Cllrs Collinson, Helme and Blundell.

 

130/13 DECLARATIONS OF INTEREST – Cllr Booth declared an interest in any item concerning Ellel Village Hall.  Cllrs O’Riordan and Greenwood declared an interest in item 6i)c.

 

131/13 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (18.11.13) be approved and signed by the Chairman as a true and accurate record.

 

132/13 OPEN FORUM - Nil

 

133/13 POLICE – The Chairman had been given a list of crimes by PCSO Garner – the details were read to the meeting – theft of tools, road accident, drug related crimes.

 

134/13 PLANNING

A.   Applications to consider

i)   13/01181/FUL demolition of existing and erection of new facilities – Galgate Football Club

ii)  13/01150/CU – change of use of redundant barn to create 9 bed staff accom –Mr Harlan Sharpe, Hampson Farm, Hampson Lane.

iii) 13/01209/FUL – erection of a single storey rear extension, Mrs F Gardner, East Wing, Undercroft, Chipping Lane, Bay Horse.

It was resolved that the Council have no objections to all the above applications.

B.   Other

a)   Licensing Authority NW – C&C Fabrication and Maintenance Ltd – application for heavy goods licence.

It was resolved that the Council have no objections to the above.

 

135/13 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary November  £88.00 (extra work)

Petty Cash -£100

PAYE November - £22.00

J Greenwood – cutting of public footpath £108.00

K A Coleman – Salary November £469.70

Garstang Timber Ltd - £256.61 (new fence Galgate)

K A Coleman – Expenses £34.86

PWLB - £2059.40 (DD)

It was resolved that all the above accounts be paid.

(b) To acknowledge receipt of following income:- £119.00 Lancs County Council cutting of public footpath, Village Hall repayment Electric/Gas £595.87, £20 recreation room rentals.

It was resolved to acknowledge the above income

(c) bank statements were checked and any income initialled.

 

136/13 BUDGET 2013/2014 - a draft budget had been prepared and circulated prior to the meeting.  Various points were discussed as follows:-

i)          It was proposed that the grant budget to increase to £1000 and perhaps consider applications from other clubs/societies etc.

ii)         Water – it was proposed that the Village Hall repay £500 water costs for the year to April 2014.

iii)        Newsletter – it was proposed that the budget remain at £500

iv)        CCTV equipment and cameras to be added

v)         A fixed barrier to be included for the new road

vi)        Match funding for recreation field projects to be increased to £4k

It was resolved to include/amend the above and to circulate a new draft budget for review and discussion at the January meeting.

 

137/13 PETTY CASH EXPENDITURE – the Chairman carried out a random check of receipts and proposed that the Council approve the signing of the spreadsheet as a true and accurate record.

It was resolved to proceed as above.


 

138/13 ASSET REGISTER – an updated register had been circulated prior to the meeting and it was therefore proposed that the Council approve the revised register.

It was resolved to approve the revised register.

 

139/13 CHILD PROTECION POLICY – a draft policy had been circulated prior to the meeting and it was proposed that the Council approve and adopt the policy.

It was resolved to proceed as above.

 

140/13 RECREATION ROOMS/FIELD

i)          Meters – no further progress.

ii)         Gate– it was reported that the gate to the MUGA would be constructed within the next couple of weeks.  It was stressed that no padlock must be fitted as the area needs to be available for all users of the area.

 

141/13 PARISH COUNCIL INSPECTION OF RECREATION FIELD/PLAYGROUND

It was resolved to defer to the January meeting.

 

142/13 BUS SHELTER 5 LANE ENDS – a quote for the work had been received and Cllr O’Riordan had met with representatives from Lancs County Council regarding the siting of the shelter.  It was proposed that the work be progressed and that the quote received be accepted due to the fact that similar recent works have been carried out by the contractor and members were confident that the Council will be obtaining value for money.

It was resolved to accept the above.

 

143/13 DOLPHINHOLME PLAYGROUND

It was resolved that the current playground insurance was sufficient to cover the extra piece of equipment.

 

144/13 RECREATION USERS AGREEMENTS – a sub-committee meeting had been held earlier in the month with representatives from the Bowling Club.  Cllr Mather gave a brief report of the meeting and asked the Council for their approval for the following:-

1. To obtain a full breakdown of the insurance premium – especially in relation to liability.

2. To remove the bond clause from the terms.

It was resolved that a full breakdown of the insurance costs be obtained and forwarded to Cllr Mather, but that the bond clause remained in all user’s terms.  The Clerk was to send a revised copy of the terms and conditions to bowling representatives in time for their AGM in January. Cllr Mather to report on the insurance breakdown at the January meeting.

 

145/13 SITA FUNDING FOR HORSE FIELD – the Clerk reported that a new quote for the equipment and installation had been received, but this was over budget.  It was proposed that the Clerk ask the contractor to include a 3rd piece of equipment that would enable the quote to be within the set budget.  It was also proposed that a figure of £2000 be included in the Parish Council’s budget for 2014/2015 to pay for fencing around the play area.

It was resolved to proceed as above.

 

146/13 CORRESPONDENCE

i) Distincitive Group/Goosnargh Tree Services – information about these two companies had been received.

It was resolved to keep the information on file.

ii) New Electoral Arrangements

It was resolved that no further action be taken

 

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 13TH JANUARY 2014 AT 7.15PM

AT THE RECREATION ROOMS, GALGATE

 

 

Signed …………………………………….. Chairman     Dated ……………………………………….     

 

MINUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING 18.11.13

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr I Collinson, Mr M Helm, Mr M O’Riordan, Mrs H Helme, Mrs V Purnell, Mr M Blundell (new Councillor).  1 resident, PCSO Garner, D Pye, D Lambert (Galgate FC) and Liz Graydon (Natural England).

 

109/13 APOLOGIES – Nil

 

110/13 The Chairman welcomed the Council’s newly co-opted member, Mr M Blundell and acceptance of office forms were completed and signed.

 

111/13           DECLARATIONS OF INTEREST – Cllrs Booth, Helme and Helm declared an interest in any item concerning Ellel Village Hall. 

 

112/13 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (14.10.13) be approved and signed by the Chairman as a true and accurate record.

 

113/13 FOOTBALL CLUB PLANNING APPLICATION/FUNDING BID – the Chairman welcomed the two Football Club representatives to the meeting.  Dave Pye presented to the Council a set of plans for new changing rooms at Galgate and explained that they were hoping to complete a funding bid to Sport England for £50k.  It was proposed by Cllr Helme that the plans be approved for submission to City Council and that the Parish Council cover the cost of the planning permission (approx. £570).

It was resolved to approve the above proposals.

  

114/13 POLICE – PCSO Garner was in attendance and gave a report on the crimes in the area – motorcycle theft, damage to vehicle, assault, damage to property, items left in the cemetery, disturbance to resident, suspicious van parked outside the church.  The Chairman thanked PCSO Garner for attending the meeting.

 

115/13 OPEN FORUM

i)          Bus Shelter, Dolphinholme – a resident was in attendance to ask about the recent request for a bus shelter.  The Council proposed that they re-investigate the siting of a bus shelter at 5 Lane Ends, Dolphinholme and that the Clerk contact County Council and City Council re position etc.  Cllr O’Riordan proposed investigating the construction of a wooden bus shelter and volunteered to obtain a quote.

It was resolved to proceed as above.

116/13 Natural England Catchment Sensitive Farming – Liz Graydon from Natural England was in attendance to inform the Council about the work they are undertaking on water catchment areas to ultimately improve the quality of local bathing waters.  Liz gave a short power-point presentation illustrating some of the work/training they are doing with local farmers and explained the target of attaining good water status by 2015.  After the presentation Liz answered a couple of questions and distributed her business card.  The Chairman thanked Liz for her informative presentation.

117/13 PLANNING

A.   Applications to consider

i)   a)  13/0131/TPO – pruning to sycamore Mr and Mrs A N Craven, Hampson Green Farm, Galgate

b)  13/01114/CU – change of use of 4 redundant outbuildings to create 3x2 bed & 1x1 bed dwelling – K Drinkwater, Seftons Farm, Bay Horse Road

c)   13/00906/CU – change of use of adjacent land to include two storey and signel storey side extension with balcony, porch to front, demolition and rebuilding of garage, alterations to roof and new windows – Mrs A Longton, Balmullo, Bay Horse Road, Ellel

d)  13/01080/FUL – 3 storey extension with roof plant and external staircase to existing Faraday Building – Mr Mark Swindlehurst, Lancaster University and 13/01061 – replacement of and extensions to roof plant accomm, installation of flues, 2 storey extension to south elevation, gas store and windows, doors.

e)  13/01088/CU – change of use of land to create horse arena and fencing- Mr and Mrs S Walsh, Brookfield Barn, Whams Lane, Bay Horse

f)   13/01056/PAM – erection of 15 m monopole with 3 antennas, 3 equipment cabinets, 1 meter cabinet and ancillary development work – Telefonica UK Ltd – Land off Langshaw Lane, Ellel

g)  13/01149/FUL - demolition of existing redundant building and erection of a canteen building Mr H Sharpe, Hampson Farm, Hampson Lane, Galgate.

ii)  Application details sent by email to Councillors – no comments received.

a)   13/01046/FUL dormer and balcony – Chatburn House Barn, Chipping Lane

b)   13/00928/FUL 12 polytunnels – Drinkwater Mushrooms, Hurstwood Farm, Stoney Lane, Ellel

It was resolved that the Council have no objections to all the above applications.

iii) Other

a)   Appeal – erection of 2 storey detached dwelling 27 Vernon Park, Galgate –

It was resolved that the Council had no comments on this appeal.

b)   District Local Plan – to decide if any comments to be given

It was resolved that the Council had no comments on the Local Plan.

c)         Lancaster City Council withdrawal of paper copies of planning applications – communication from City Council explained that from December 2013 they would no longer be forwarding paper copies of planning applications to Parish Councils.  The Parish Council will continue to be notified of any applications by email, but the Parish Council will then need to view plans on the City Council’s online system.  It was proposed that the Clerk prints the planning application and any printable location plans for future meetings, but that Councillors view plans online and request the Clerk to obtain further information/plans if a major application or more detail is required.

It was resolved to approve the above proposal.

 

118/13 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary October £72.00

Eon electric for Village Hall - £268.46 (DD) up to 7.11.13

PAYE October - £18.00

K A Coleman – Salary October £469.70

Deposit for Notice Board Dolphinholme £325.00

K Coleman – Payment for Remembrance Wreaths - £40.00

Sovereign Playgrounds - £3300

R J Hodgson – Gardening Dolphinholme £175.00

J Greenwood – cutting of public footpath £180.00

K A Coleman – Expenses £35.35

It was resolved that all the above accounts be paid.

(b) To acknowledge receipt of following income:- £140 bowling club and £140 allotment society - contribution to costs, £170.00 Lancs County County public footpath, Village Hall repayment £102.30, £120 recreation room rentals.

It was resolved to acknowledge the above income

(c) bank statements were checked and any income initialled.

(d) Eon – contract renewal is due in February 2014 and quotes had been received from Eon.  The Clerk had prepared a spreadsheet showing cost comparisons and it was proposed that the Council renew the contracts with Eon for a period of 2 years.

It was resolved to approve the above proposal.

 

119/13 RECREATION ROOMS

i)          Meters – no further progress.

ii)         Fencing – it was reported that the fencing near the Plough Inn had fallen down.  Cllr Collinson had obtained a verbal quote and Cllr O’Riordan volunteered to obtain a further quote.  It was proposed that if a reasonable quote was received, that the work be carried as soon as possible.  The Clerk was asked to check the Punch Taverns lease to see who is responsible for fencing. 

It was resolved to proceed as above.

 

120/13 PARISH COUNCIL INSPECTION OF RECREATION FIELD/PLAYGROUND

It was resolved to defer to the December meeting.

 

121/13 NOTICE BOARD, DOLPHINHOLME

It was resolved that the Council proceed with a freestanding notice board in Ash, with no locks and no lettering.

 

122/13 LALC AGM REPORT – Cllr Helm had attended the AGM and reported on a couple of topics

i)          Xmas Lights – a set of lights had been given to Cllr Helm and it was proposed that these be donated to the Village Hall.

It was resolved to proceed as above.

ii)         Traffic Problems, Galgate – Cllr Helm reported that discussions regarding the traffic conjestion in Galgate were on-going

iii)        Elections – Cllr Helm raised the issue of Parish Council’s paying future election costs.  It was proposed that the Clerk contact City Council to ask for an approximate cost.

It was resolved to proceed as above.

 

123/13 MEETING DATES/VENUES – a list of dates had been circulated prior to the meeting and it was proposed that the list be approved with a change to the date of the February meeting to 24th.

It was resolved to approve the above proposal.




 

 

124/13 WOODLAND TRUST – the pack of trees had been received and Cllr Greenwood volunteered to organise the planting.

 

125/13 LANCASTER UNIVERSITY WIND TURBINE BENEFITS PACKAGE – information regarding the scheme had been received by Cllr Mather and forwarded to all members.  The closing date for submissions was end of October so Cllr Helm volunteered to make contact with the scheme administrators so that the Village Hall Trust could consider applying for funding for solar panelling.

 

126/13 DOLPHINHOLME PLAYGROUND INSPECTION REPORT

It was resolved to note the comments.

 

127/13 CORRESPONDENCE

i) Forest of Bowland AONB – the Parish Council had received information about the AONB Draft Management Plan and had been asked to make comments.  It was proposed that the Council do not comment.

It was resolved to accept the above proposal.

ii) City Council – review of Localised Council Tax Support – the Parish Council had been asked to make comments on the recent consultation.  It was proposed that the Council do not comment.

It was resolved to accept the above proposal.

iii) New Electoral Arrangements – the electoral review of Lancaster has been completed and information received from the Local Government Boundary Commission stating that proposed changes now needed to be subject to Parliamentary scrutiny.  Ellel Parish Council will retain 9 Parish Councillors but the proposal included a boundary change and a re-allocation of Councillors to come into force at the next elections for Lancaster.  The proposals as follows:-

 

North Ward reduced from 4 to 3

South Ward reduced from 4 to 2

University East retain 1 member

University West to have 3 members

 

It was proposed that the Council write again to the Boundary Commission and re-iterate their previous comments.

It was resolved to proceed as above.

 

128/13 For Information

i) Recreation Field Steering Group Meeting to be held on 26th November 6.45pm at the Recreation Rooms, Galgate.

 

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 9TH DECEMBER 2013 AT 7.15PM

AT THE RECREATION ROOMS, GALGATE

 

 

Signed …………………………………….. Chairman     Dated ……………………………………….

test Parish Council Minutes

 

MINUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING 14.10.13

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr I Collinson, Mr M Helm, Mr M O’Riordan, Mrs H Helme, Mrs V Purnell.  Cllr Mather arrived after the start of the meeting. 5 residents.

 

086/13 APOLOGIES – Nil

 

087/13 - DECLARATIONS OF INTEREST – Cllrs Booth, Helme and Helm declared an interest in any item concerning Ellel Village Hall.  Cllr O’Riordan also declared an interest in item 6a.

 

088/13 MINUTES

Minute 069/13(d) re the repayment of the loan from the Village Hall was questioned.  It was thought that it had been agreed that a specific amount of money would be repaid before the year end.  After a discussion it was agreed that the minute was correct. 

It was therefore resolved that the minutes (previously circulated) of the Parish Council meeting (09.09.13) be approved and signed by the Chairman as a true and accurate record.

 

089/13 OPEN FORUM

i)          Galgate Football Club – Dave Pye, the Chairman of the Football Club, was in attendance to present a plan to the Parish Council showing a new changing room block that they are keen to erect on the recreation fields at Galgate.  He explained that they are working with Michelle Holroyd (from Lancs County Council) and wanted to get the Council’s agreement for them to complete a grant application to Sport England.  He explained that the Football Club are keen to proceed with the building of new changing rooms and that the Club are prepared to raise money for any planning applications and  on-going maintenance of any new buildings. 

The Council thanked Dave Pye for attending the meeting and advised that they had no objections to the Club applying for funding and confirmed their support for the project.

 

090/13 Planning Application 13/01007/FUL – a number of residents were in attendance to raise concerns about the building of a 3 bed holiday let cottage at Newland Barn, Starbank, Bay Horse.  They outlined their concerns as:

-      The new development is very close to a farm buildings and will restrict any future expansion

-      Increase in traffic levels on a busy lane that is being used by heavy farm machinery

-      Adverse impact on nearby properties and not in keeping with the surrounding area

-      Contravenes local plan policy, detrimental to green belt, inappropriate land use

-      No arrangements for services/no discussion with owner of lane for permission for any ground work

The Chairman advised each of the residents to personally respond to the Planners with their objections and confirmed that the Council would consider the application under item 6 on the agenda.

 

091/13 POLICE – The Police were not in attendance due to holidays. 

 

092/13 PLANNING

A.   Applications to consider

i)         13/01007/FUL

The Council resolved to object to this application for reasons outlined above.

ii)        13/00928/FUL – erection of 12 polytunnels including associated hardstanding and a replacement storage building – Drinkwater Mushrooms Ltd, Hurstwood Farm, Stoney Lane, Ellel.

The Clerk had been advised by City Council that this application was on hold so the Council did not review the application.

iii)       13/01011/CU - change of use of land for re-siting 4 residential caravans including landscaping and access road, Drinkwater Mushrooms, Condorgarth, Kit Brow Lane, Ellel.

iv)       13/00952/FUL – erection of a conservatory to the side – Mrs Amanda Fraser-Gray, 1 Bank Close, Galgate, Lancaster.

It was resolved that the Council had no objections to applications iii) and iv) above.

B.         Other - Nil

 

093/13 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary Sept £72.00

Eon electric for Village Hall - £107.24 (DD)

PAYE Sept - £18.00

K A Coleman – Sept £433.60

Frances – Forestry and landscaping £350 (work at Dolphinholme).

Garstang Timber (Wood for replacement bus shelter) £522.58 minus credit note of £44.02 = £478.56

 

K A Coleman – Expenses £23.29

It was resolved that all the above accounts be paid.

(b) To acknowledge receipt of following income:- £780 back rent Punch Taverns, £750 Punch Taverns rent, £140 football club contribution to costs, interest £2.28

It was resolved to acknowledge the above income

(c) bank statements were checked and any income initialled.

(d) Budget Review – a spreadsheet had been circulated to all members prior to the meeting.  Expenditure against budgets was reviewed and possible areas of overspend were identified as electric charges. All other areas of the budget were on target.  The income projection was also reviewed and 3 possible problem areas identified: Ground rents, rhubarb news ad income and loan repayment from the Village Hall.  The loan repayment had been discussed at the September meeting and it was resolved that this would be reviewed again at the beginning of 2014.  Ground rents – it was decided that all users should be invoiced for £70 per season whilst terms and conditions are being discussed – so it is hoped that some of the deficit will be recovered.

It was resolved that these areas should be considered at the next budget review.

 

094/13 RECREATION ROOMS

i)          Meters - Cllr Collinson confirmed that he would be organising the fitting of the water meter for the Village Hall and confirmed that a meter was already fitted at the recreation rooms.  The fitting of meters for the other users were still being investigated.  Cllr Mather confirmed that electric meters are available for the recreation rooms and asked that this item be deferred until the November meeting so that he could supply the costs.  Cllr Collinson to find out if football club use the fridges in the recreation rooms.

It was as resolved to proceed as above.

ii)         Emptying of Bin – it was proposed that a further 360 bin be ordered with City Council and placed at the recreation rooms (Village Hall to take bin to top of road for emptying).  Once the new bin was in situ, the drum outside the recreation rooms would be emptied into the 360 bin.

It was resolved to proceed as above.

iii)        Leaking Sinks

It was resolved that Cllr Collinson would arrange for work to be carried out at the same time as the fitting of the water meter.

iv)        Replacement of battens on decking

It was resolved that Cllr O’Riordan would contact Karl Moss to repair.

 

095/13 CRAFT CENTRE LEASE – two changes to the lease had been requested and copies of the clauses had been circulated to members before the meeting.  A reply from solicitors had been received and it was proposed that a decision on the changes be postponed until further information was available.

It was resolved to proceed as above.

 

096/13 ALL WEATHER SURFACE

i)          Large Gate – One quote for the replacement of the large gate at the end of the MUGA had been received and it was proposed that Cllrs Collinson and Greenwood obtain further quotes for consideration.  It was also proposed that the Council approve a spend up to £1000 so that the work can be carried out as soon as possible.

It was resolved to proceed as above.

 

097/13 RECREATION FIELD USER AGREEMENTS – LALC had been consulted about the terms and conditions and their reply had been circulated to members prior to the meeting.  It was proposed that the Clerk forward amended terms and conditions to the users including lower costs.  (£250 football/cricket £125 allotments/bowling).

It was resolved to proceed as above.

 

098/13 SITA FUNDING FOR HORSE FIELD – A meeting had been held with Playdale to discuss the site and project. Playdale were to do a site plan and cost for the equipment included in the bid and a further meeting arranged for WB 11th November to discuss the proposal.

 

099/13 COUNTY COUNCIL – information on major transport prioritisation of schemes had been received and the council asked for any comments.

It was resolved that no comments would be given.

 

100/13 PARISH COUNCIL INSPECTION OF RECREATION FIELD/PLAYGROUND

It was resolved to defer to the November meeting.

 

101/13 NOTICE BOARD, DOLPHINHOLME – Draft drawings of 2 options had been circulated to members prior to the meeting.

It was resolved that the Council proceed with a notice board for Dolpinholme to be placed by the bus shelter.  A 2 door option was preferred – Cllr Helm to arrange.

 

102/13 COUNCILLOR VACANCY – an expression of interest had been received from Mark Blundell and it was proposed that Mark be asked to become a co-opted member of the Council and invited to attend the November meeting.

It was resolved to proceed as above.

 

103/13 FOOTPATHS 2/15 – Lancashire County Council had been contacted with the reported issues of overgrown vegetation on the above mentioned footpaths.  Network Rail had also been contacted regarding the footbridge leading from Highland Brow.  The Council had also been asked if they wanted to carry out maintenance on footpath 28.  It was proposed that Cllr Greenwood inspect the footpath and delegated authority was given for a decision to be made by Cllr Greenwood and the Clerk.

It was resolved to accept the above proposal.

 

104/13 WOODLAND TRUST – the Council had been informed that their recent application for a pack of trees had been successful.  It was proposed that the trees be used at Dolphinholme and on the Horse Field.

It was resolved to accept the above proposal.

 

105/13 GRASS CUTTING DOLPHINHOLME – members were informed that RJ Hodgson was ceasing trading from 31st October 2013.  Cllr O’Riordan informed the meeting that Frances Landscaping would continue to provide the service at the same price. 

It was resolved to appoint Frances as the Contractor.

 

106/13 CLERK ROLE/VACANCY – Nil to report.

 

107/13 REMEMBRANCE DAY WREATHS

It was resolved that 2 wreaths should be ordered.

 

108/13 FOR INFORMATION

i)         Fairtrade Village – Cllr Helm reported that the recent awarding of Fairtrade status had been a successful event and thanks were given to the Parish Council for their support.

 

 

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 18TH NOVEMBER 2013 AT 7.15PM

AT DOLPHINHOLME VILLAGE HALL

 

 

Signed …………………………………….. Chairman     Dated ……………………………………….

 

MINUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING 09.09.13

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr I Collinson, Mr M Helm, Mr M O’Riordan, Mrs H Helme, Mrs V Purnell.  PC A Massingham and PCSO A Garner.

 

063/13 APOLOGIES – Cllr P Mather

 

064/13 - DECLARATIONS OF INTEREST – Cllrs Booth, Helme and Helm declared an interest in item 7(d) on the agenda.  Cllr Greenwood also declared an interest in item 6c.

 

065/13 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (08.07.13) be approved and signed by the Chairman as a true and accurate record.

 

066/13 OPEN FORUM – Nil

 

067/13 POLICE – The report received by PC Massingham had been circulated to all members by email.  Members were informed that various incidents had taken place during the month – vehicles damaged on Hazelrigg Lane, mobile phone theft, bike stolen, assault.  A multi force operation had also taken place at the beginning of September targeting rural crime - 30 volunteers had taken part in the operation. 

 

068/13 PLANNING

A.   Applications to consider

i)         13/00729/FUL – erection of front porch – Mr G Johnson, 13 Birch Avenue, Galgate

ii)        13/00851/FUL – Mr M Worthington, Fleece Inn, Dolphinholme – alterations

iii)       13/00877/FUL – Mr Woodhouse, Boldens Farm, Langshaw Lane, Ellel – creation of an agricultural covered manure store

iv)       13/00906/FUL – Mrs A Longton, Balmullo, Bay Horse Road, Ellel – erection of a 2 storey side extension and re-site of garage

It was resolved that the Council had no objections to all applications.

B.         Other

i)          Appeal – land at Nan’s Nook Farm, Bay Horse – change of use for processing inert waste and new building

It was resolved that the Council had no further comments to make on this appeal.

ii)         Lancaster District Local Plan – Sustainable Rural Housing Growth – the Council had been asked to make any comments.

It was resolved that the Council would not make any comments.

iii)        Lancashire County council – temporary closure of footpath 27

It was resolved to note the information.

iv)        Consultation on the proposed closure of Skerton Community High School

It was resolved that no comments would be given.

v)         Public Footpath No 2 – a complaint had been received about the overgrown network rail footpath and the LCC footpath from the A6 to Chapel Lane

It was resolved that the Clerk report the footpath to LCC.

 

069/13 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary July + August £144.00

Eon electric for Village Hall - £366.59 (DD)

PAYE July + August - £36.00

K A Coleman – Salary July and August £867.20

K A Coleman – Expenses £40.50

British Gas DD – Village Hall £174.37

Lalc - £5.00 additional contribution to area secretary

BDO Stoy – external audit fee £360.00

Lune Fire Protection Ltd – service fee £48.00

Petty Cash - £100

G Whitley – signs Dolphinholme (already paid)

Garstang Timber – (wood for Dolphinholme play area) £252.72

James Gardner – remedial works at Dolphinholme £1748.73

 

It was resolved that all the above accounts be paid. (b) To acknowledge receipt of following income:- Vat repayment - £2768, repayment of gas and electric by VH - £471.56.

It was resolved to acknowledge the above income

(c) bank statements were checked and any income initialled.

(d) Loan to Village Hall – a spreadsheet had been circulated to all members prior to the meeting.  Councillors expressed that they would like to see some of the loan repaid and proposed to review the situation in 6 months. 

It was resolved to review in 6 months.

  

070/13 PARISH AND TOWN COUNCIL CONFERENCE – 9TH NOV 2013

It was resolved that Cllr Helm represent the Parish Council.

 

071/13 EXTERNAL AUDIT 2012/2013 – the external audit review had been completed without any comments.  The Council were asked to approve and accept the review.

It was resolved to approve and accept the external audit review.

 

072/13 RECREATION ROOMS – Cllr Collinson confirmed that he would be organising the fitting of the water meters as previously agreed.  Cllr Mather was not in attendance to confirm the costs for fitting electric meters so it was proposed that this item be discussed at the October meeting. 

It was resolved to approve the above.

 

073/13 RECREATION FIELD USER AGREEMENTS – It was reported that there had been no real progress regarding the agreement of the draft terms and conditions for the users.  It was proposed that the Clerk contact LALC for advice.

It was resolved to proceed as above.

a)         Allotment response to t&c’s

It was resolved that the Clerk respond to the questions raised by the allotment society.

b)         Rent – it was proposed that the Clerk raise invoices for the unpaid rent for the periods 2011/2012 and 2012/2013 at £70 per year and include a letter with the invoices stating that the Parish Council considered that users were happy with the terms and conditions as no further feedback had been received.

It was resolved to proceed as above.

c)         Inspection of Changing Rooms

It was resolved that Cllrs Booth and Collinson inspect the changing rooms on Tuesday 17th September.

 

074/13 SITA FUNDING FOR HORSE FIELD – Cllrs were informed that funding to install a natural play area had been received from the Sita Trust.  The Clerk had forwarded information prior to the meeting asking Councillors to consider the following and be aware that County Council cannot commit to the 3rd party contribution without the support of the Parish Council:

-      the time and effort needed to fulfil this scheme

-      understand the work involved and have confidence that the volunteer aspect can be provided to deliver the project

-      be prepared to insure and maintain the equipment once installed

-      be prepared to pay for the works before reclaiming the funding

It was resolved that subject to a full site survey and a meeting with the equipment provider that the Council support this project.

 

075/13 ALL WEATHER SURFACE

i)          Astro Turf – no further work was expected to be done on the surface and it was proposed that the Council accept that the area will be used as a training facility for the footballers and as an overspill parking area when needed.

It was resolved to confirm the above proposal.

ii)         Large Gate – One quote had been received and it was proposed that Cllrs Collinson and Greenwood obtain two further quotes for consideration.

It was resolved to proceed as above.

 

076/13 DOLPHINHOLME + PLAYGROUND

i)          Inspection Report

It was resolved to note the report.

ii)         Removal of Trees – a recommendation to remove unsafe trees had been received.  It was proposed that the quote be approved and the work be carried out as soon as possible.

It was resolved to approve the above works.

iii)        Drainage/levelling Work – in line with the financial regulations, emergency works on the playground had been approved during the holidays due to the urgency for the work to be completed.

iv)        Safety Surface/Equipment – a quote for new safety surfacing had been received and the Council was asked to consider using surplus LCC funding to install a new piece of equipment.

It was resolved that safety surfacing be approved for the roundabout and that a spend of £2750 be approved for an activity club to be installed.  The Clerk was asked to negotiate with the contractor for a favourable quote to complete both projects.


 

v)         Dolphinholme signs – a letter had been received from a resident complaining about the signs that had recently been erected.  It was proposed that the Clerk respond to the resident confirming that the correspondence had been read to members.  The content had been noted and that Councillors felt that local residents would welcome the new signs to mark the Dolphinholme boundaries.

It was resolved to approve the above proposal.

 

077/13 PARISH COUNCIL INSPECTION OF RECREATION FIELD/PLAYGROUND

It was resolved to defer to the October meeting.

 

078/13 NOTICE BOARD, DOLPHINHOLME –

It was resolved that Cllr Helm discuss the above proposal with a contractor and provide quotes/drawings for consideration.

 

079/13 COUNCILLOR VACANCY - Cllr Helme reported that interest had been verbally expressed by a resident.  It was proposed that this resident be asked to submit their interest in writing for consideration by the Council.

It was resolved to proceed as above.

 

080/13 PARKING – an email had been received from a resident regarding parking problems in Galgate.  The Clerk had already replied to the email to advise that highways issues are handled by County Council and that the Parish Council’s jurisdiction did not include parking/building of garages. It was proposed that no further action be taken.

It was resolved to proceed as proposed.

 

081/13 BUS SHELTER – members were advised that the payment for a replacement bus shelter on the A6 Forton had been approved by the Council’s insurers.  The Council was asked if they were prepared to pay the excess of £250.

It was resolved that the bus shelter be replaced and that the Council approve the £250 excess.

 

082/13 GRIT BINS – it was confirmed that County Council normally make an annual inspection of the grit bins and proposed that no further action be taken until contacted by County Council.

It was resolved to proceed as above.

 

083/13 GALGATE FAIRTRADE VILLAGE STATUS – a letter thanking the Parish Council for their support had been received and inviting members to an official declaration event on 6th October 2013 in the Village Hall.

 

084/13 It was resolved that the Council consider the next item in committee as it was considered to be confidential.

 

085/13 CLERK ROLE/VACANCY – a lengthy discussion ensued and it was proposed that the Clerk consider any options that would allow her to continue with the role.

It was resolved to proceed as above.

 

 

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 14TH OCTOBER 2013 AT 7.15PM

AT RECREATION ROOMS, GALGATE

 

 

Signed …………………………………….. Chairman     Dated ……………………………………….     

   

 

 

 

INUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING 08.07.13

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr I Collinson, Mr M Helm, Mr M O’Riordan, Mrs H Helme, Mrs V Purnell and Mr P Mather (arrived late).  PC A Massingham and PCSO A Garner.

 

044/13 APOLOGIES – Nil

 

045/13 - DECLARATIONS OF INTEREST – Cllrs Booth, Helme and Helm declared an interest in item 6 on the agenda.  Cllr Helm also declared an interest in item 7a.

 

046/13 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (10.06.13) be approved and signed by the Chairman as a true and accurate record.

 

047/13 OPEN FORUM – Nil

 

048/13 POLICE – The report received by PC Massingham had been circulated to all members by email and it he advised that crime was showing a downward trend compared to last month.  The Community Volunteers scheme is working well and there had been very little crime relating to Appleby Fair.  Horse Watch, Rural Watch and Caravan/Canal Watch signs are being posted in the area and are available as car stickers.  The kennel on Hazelrigg Lane had been visited by PCSO Garner and Cllr Purnell reported that she had received a complaint from a resident regarding dog fouling on Carrwood Gardens. 

 

049/13 NEW VILLAGE HALL – Cllr Helme reported that the bookings for the hall were doing well.  The fading of the wood cladding on the Village Hall was raised, but the representatives of the VH Trust confirmed they were aware of this.  Cllr Helm expressed concern at the late relocation for the July Parish Council meeting which was due to unavailable space at the Recreation Rooms and the drummers in the VH.  The Clerk explained that a list of future Parish Council meeting dates had been sent to Mark Blundell for confirmation that the Recreation Rooms were available.  Some Councillors commented that a change of venue was better than sharing space.

 

050/13 PLANNING

A.   Applications to consider

a)  13/00390/CU – change of use of land for the siting of a staff amenity building and installation of a sewage treatment plant – Drinkwater Mushrooms Ltd, Hampson Farm, Hampson Lane.

b)  13/00613/FUL – erection of a two storey detached dwelling Ms J Dodsworth, land adjacent to 27 Vernon Park, Galgate.

c)   13/00607/FUL – erection of a single storey extension to rear – Mr M Blanquet, 1 Swaledale, Galgate

d)  13/00496/FUL – conversion of garage into residential/domestic use, Mr and Mrs Mason, 2 Crofters Fold, Galgate.

It was resolved that the Council had no objections to all applications.

B.         Other - Nil

 

051/13 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary June £72.00

Eon electric for Village Hall - £90.57 (DD)

PAYE June - £18.00

K A Coleman – Salary June £433.60

K A Coleman – Expenses £64.96

Dolphinholme Show £150.00 (S137)

PWLB £2077.60  (DD)

P J Hodgson – grass cutting Dolphinholme £160.00

One.com (email/website) £20.16

 

It was resolved that all the above accounts be paid as worksheets had been received for the lengthsman.

(b) To acknowledge receipt of following income:- Village Hall repayments £54.06 Eon, Punch Taverns Rent £750 

It was resolved to acknowledge the above income.

(c) The income and bank interest were checked and bank statements authorised.

(d) Budget Review – a spreadsheet had been circulated to all members prior to the meeting and the Clerk pointed out potential budget overspend –

Expenditure

i) Dolphinholme grass cutting due to an invoice for last year’s grass cutting being submitted in the current financial year

ii) watercosts – increased due to dry weather and VH linking to Parish Council connection

iii) Legal costs – the Clerk explained that an estimate from solicitors had been received for the completion of the new lease for Punch Taverns (over £5000) due to the length of time taken and changes of staff.  The Clerk was asked to question the cost and ask that part of the cost be paid by Punch Taverns as they had caused some of the delays.    

 

Income

An income statement had also been prepared and circulated prior to the meeting.  The Clerk explained the budget v income position for each budget heading and it was proposed that the Clerk be asked to chase rental income for the recreation rooms.

It was resolved to proceed as proposed above.

 

Village Hall Loan

A spreadsheet had been prepared and circulated prior to the meeting.  It was proposed that the spreadsheet be updated for the September meeting so that the VH Trust could review the level of funds available to pay off the loan.

It was resolved to note the current situation and proceed as proposed above.

 

052/13 UNITED UTILITIES – it was reported that the Parish Council’s water costs had increased considerably and it was thought to be due to the VH connecting to the same supply.  It was proposed that 4 water meters be fitted to the supply – i) bowling ii) Recreation rooms iii) changing rooms iv) Village Hall.  Cllr Collinson confirmed that the approx. cost for the meters would be £200. 

It was resolved that the Council approve the above spend.

 

053/11 ASTRO TURF

i)          Cllr Collinson reported that the surplus astro turf had now been moved to the horse field for future use.  The safety of the astro turf was raised again and it was felt that the level/type of inspection of the finished surface needed to be appropriate for the use/circumstances.  Cllr Mather volunteered to draft a risk assessment. 

It was resolved to accept the above proposal.

ii)         Gate to MUGA – Cllr Collinson volunteered to obtain quotes for the fixing of a gate so that surface could be used for sport.

iii) Fencing – it was proposed that the new fencing should not go ahead until the utilities plan was obtained and the astro turf situation resolved.  Cllr Helme volunteered to contact VMC for copies of the plans.

It was resolved to proceed as proposed.

 

054/11 PARISH COUNCIL INSPECTION OF RECREATION FIELD/DOLPHINHOLME PLAYGROUND

It was resolved to defer this item and include on the agenda for the next meeting to allow Cllr Mather to prepare a draft document.

 

55/13 ELECTRIC METER – Cllr Mather circulated pictures of a card meter suitable for installation at the recreation and changing rooms and reported that the cost was £150 including 250 blank cards.  The installation cost needed to be checked so that it could be considered for approval at the next meeting.

 

56/13 CLEARING OF LONG GRASS – Cllr Greenwood reported that he had already cut the grass.  The Council also considered the request received from a resident regarding installing a gate with direct access to the recreation fields.  After a lengthy discussion it was proposed that the Clerk write to the resident to refuse the request on the grounds that it may cause right of way/access problems in the future.

It was resolved to confirm the above proposal.

 

57/13 PLOUGH INN SKIP – it had been reported that a skip appeared to be permanently located on Parish Council land behind the Plough Inn at Galgate.  It was therefore proposed that the landlord be asked to remove the skip and a lock (the same as the barrier lock) be obtained by Cllr Mather for the field gate.  It was also proposed that photos be taken of the new road before requesting the removal of the skip to ensure that the Council have photographic evidence of its condition should any damage be identified.

It was resolved to proceed as above.

 

58/13 NOTICE BOARD, DOLPHINHOLME – Cllr Helm reported that a request for a new notice board had been received from residents of Dolphinholme.  It was proposed that the Parish Council and the Church jointly fund a new notice board that could be located outside the Church. 

It was resolved that Cllr Helm discusses the above proposal with the Church.

 

59/13 ACCESS TO GRIT BIN – Cllr Helm reported that he had been asked to request access to the grit bin located opposite Chapel Gardens.  Cllr O’Riordan informed members that there were already 2 key holders for this grit bin.  It was suggested that a new key be obtained.

 

60/13 DOG BINS FOR RECREATION FIELDS – it was reported that City Council would no longer supply dog bins on the Recreation Fields, but were able to supply for a charge.

It was resolved that no further action be taken.

 

61/13 FREE TREES – members were asked to consider applying for a free pack of trees from the Woodland Trust.

It was resolved to complete an application for 30 trees.

 

62/13 COUNCILLOR VACANCY – it was reported that a Councillor vacancy had arisen for the North Ward. 

It was resolved to contact City Council and ask for notices to advertise the vacancy.

 

 

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 9TH SEPTEMBER 2013 AT 7.15PM

AT DOLPHINHOLME VILLAGE HALL

 

 

Signed …………………………………….. Chairman     Dated ………………………………………. 

   

JUNE 2013 

MINUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING 10.06.13

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr I Collinson, Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mr P Mather (arrived late), Ms K McAteer, Mrs H Helme, Helen Barratt (Internal Auditor) and 2 residents.

 

023/13 APOLOGIES – Nil

 

024/13 - DECLARATIONS OF INTEREST – Cllrs Booth, Helme and Helm declared an interest in item 6, Cllrs McAteer and Helm in item 20 and Cllr Greenwood item 7(b).

 

025/13 MINUTES

It was resolved that the minutes (previously circulated) of the Annual Parish Council meeting (13.05.13) be approved and signed by the Chairman as a true and accurate record.

 

026/13 OPEN FORUM – Nil

 

027/13 NEW VILLAGE HALL – Cllr Helme reported that the bookings for the hall were doing well with a couple of weddings now confirmed.

 

028/13 POLICE - PCSO Garner reported on various thefts of property, fly tipping.  The parking of cars on the pavement outside the mill was also raised and he confirmed that he was trying to trace the owners of the parked cars so that he could speak to them.  The Clerk also reported that an email from a resident had been received on the parking issue.  The damage to the bus shelter on the A6 was discussed and PCSO Garner promised to send the crime information to the clerk.  Report of dog fouling near to the kennels on Hazelrigg Lane was discussed and PCSO Garner agreed to visit the kennels.  He also wanted to raise awareness of previous attacks on horses. 

 

029/13 PLANNING

A.   Applications to consider

a)  13/00415/CU – change of use of agricultural land to form part of the domestic curtilage – Mr Keith Foxcroft, The Old School House, Stoney Lane, Ellel

b)  13/00359/FUL – erection of a single wind turbine – Mr William Dearden, Conderside Farm, Littlefell Lane, Lancaster

c)   13/00511/FUL – erection of a single storey extension to rear – Mr Raymond Truman, Ellel Bank, Chipping Lane, Bay Horse

d)  13/00517/FUL – erection of a front porch to replace existing Mr and Mrs Klotz, Highfield, Wagon Road, Dolphinholme

It was resolved that the Council had no objections to a), c) and d) and following a vote it was resolved that the Council express no objections to item b) above.

B.   Other - Nil

 

030/13 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary May £72.00

Eon electric for Village Hall - £56.76 (DD)

PAYE May - £18.00

K A Coleman – Salary May £433.60

K A Coleman – Expenses £37.65

Internal Auditor - £500

K A Coleman – refreshments for litter pick £12.06

Land Registry - £30 (registration fee for Dolphinholme Playground)

It was resolved that all the above accounts be paid as worksheets had now been received for the lengthsman.

(b) To acknowledge receipt of following income:- Village Hall repayments £89.41 Eon, British Gas £168.72, Insurance £705.37. 

It was resolved to acknowledge the above income.

(c) The income and bank interest were checked and bank statements authorised.

 

030a/13 INTERNAL AUDIT – the Internal Auditor was in attendance to report on the audit.  She confirmed that the Council’s records/processes had been completed to her satisfaction but again stressed the importance of regularly reviewing the Council’s actual income compared to forecasted income.  The Chairman thanked Helen for her work.  Section 4 of the Annual Return had been completed and signed.

 

031/13 ANNUAL RETURN 2012/2013 a reconciliation statement and copies of the annual return had been forwarded to members before the meeting and it was proposed that the figures on section 1 be approved.

It was resolved to approve section 1 figures and the Chairman and RFO to sign the return.


 

 

031/13 GOVERNANCE STATEMENT 2011-2012

Section 2 of the annual return was examined on a box by box basis with members agreeing each item.

It was resolved that the Council approve the governance statement and the Chairman and Clerk sign the return.

 

032/11 LEVEL OF SURPLUS FUNDS – the level of surplus funds was discussed and it was highlighted that a figure of £7788 was reserved for specific projects and it was proposed that the balance of surplus funds be carried forward to 2013/2014.

It was resolved to approve the above proposal.

 

033/11 ASTRO TURF –

i)    Cllr Collinson reported that the surplus astro turf had now been removed from the site and the laying of the turf was almost complete.  He reported that the football club had raised the issue of the missing panels and repair of other parts of the fencing.  It was proposed that these items be included on the agenda for the 8th July meeting.

It was resolved to accept the above proposal.

ii)         The safety of the astro turf was raised again and it was felt that the level/type of inspection of the finished surface needed to be appropriate for the use/circumstances.

iii) The football club had raised the issue of replacing fencing around the football pitch and had asked for a plan showing the electric cabling for the Village Hall.  It was expressed that the Council would like to see the astro turf completed before any further works were agreed.  It was highlighted that any new fencing needed to be removable.

 

034/11 PARISH COUNCIL INSPECTION OF RECREATION FIELD/DOLPHINHOLME PLAYGROUND

It was resolved to defer this item and include on the agenda for the July meeting.

 

035/11 PUNCH TAVERNS LEASE – It was reported that solicitors had confirmed that the Punch solicitors were now pushing for completion of the lease. 

It was resolved that no further action was necessary at this time.

 

036/11 DOLPHINHOLME

i)          Playground

It was resolved that the Clerk try to arrange for Cllr O’Riordan to meet with a play equipment company to discuss options to replace safety surfacing.

ii)         Signs – Cllr O’Riordan circulated copies of illustrations of a proposed sign for Dolphinholme at a cost of £500 + VAT per sign.  It was proposed that the Parish Council provide 3 of the signs.

It was resolved to progress with 3 signs.

iii)        Lancs County Council – it was reported by Cllr O’Riordan that he had met with representatives from LCC to discuss speeding concerns in Dolphinholme and the use of speed monitoring devices in and around the village.  Cllr O’Riordan confirmed that he would update members when more information was available.

 

37/13 WATER METER QUOTE

It was resolved that further quotes be obtained by Cllrs Collinson/Greenwood.

 

38/13 COUNTY COUNCIL –the Council had been asked to review proposed speed limit changes:

i)          Conder Green Road

ii)         Chapel Lane/Green Lane

It was resolved that no observations would be given.

 

39/13 LETTER OF SUPPORT – it was reported that County Council were applying for funding to improve the canal tow path at Galgate and the Council had been asked to support this application.  It was proposed that the Parish Council provide a letter of support for this project.

It was resolved to proceed as above.

 

40/13 LANCS FIRE AND RESCUE – a draft management plan had been received and the Council asked for any observations.

It was resolved that no observations would be given.

 

41/13 OGLETHORPE, STURTON AND GILLIBRAND

It was resolved that the Parish Council request terms and conditions should any future advice be needed.

 

42/13 CLEARING OF LONG GRASS/FENCING – it was reported that the fencing and grass behind London Terrace was in need of maintenance. 

It was resolved that the company who cut the grass at Dolphinholme be contacted and the new fencing be reviewed with the new allotment fencing.

 

43/13 FOR INFORMATION

i)    LALC AGM – Cllrs Helm and Booth to attend.

ii)   Cllr Mather mentioned possible electric meters for the recreation rooms.

 

PARISH COUNCIL MEETING AT 7.15PM

TO BE HELD ON

MONDAY 8TH JULY 2013

AT DOLPHINHOLME VILLAGE HALL

 

 

Signed …………………………………….. Chairman     Dated ……………………………………….     

MAY MINUTES

 

MINUTES OF ELLEL ANNUAL PARISH COUNCIL MEETING 13.05.13

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr I Collinson, Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mr P Mayne – Village Hall Committee and 5 residents.

 

001/13 ELECTION OF CHAIRMAN AND VICE CHARIMAN

It was resolved Chair: Cllr Booth and Vice-Chair Cllr Greenwood.  Acceptance of Office forms were completed for the Clerk’s retention.

 

002/13 APOLOGIES – Cllrs McAteer and Helme.

 

003/13 - DECLARATIONS OF INTEREST – Cllrs Booth and Helm declared an interest in items 6 and 11 on the agenda.  Cllr Helm also declared an interest in item 13 and item 7(c).

 

004/13 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (08.04.13) be approved and signed by the Chairman as a true and accurate record.

 

005/13 POLICE - PCSO Garner had offered his apologies for not attending the meeting.  A report had been received and forwarded to all members prior to the meeting.  The report was circulated to members of the public.  Another email had been received from PCSO Massingham explaining forthcoming police activity in the area and asking for volunteers to help with this activity.

 

006/13 NEW VILLAGE HALL – Peter Mayne reported that the bookings for the hall were doing well, that a caretaker had now been employed and to record thanks to Steph Hoggarth for all her hard work.

 

007/13 PLANNING

A.   Applications to consider

i)         12/01111/FUL – erection of a detached bungalow, Mr J Barnes, Old Builders Yard, Chapel Lane, Galgate

It was resolved that the Council have no objections to this application but that a comment regarding the scheme providing adequate parking be included.

ii)        13/00299/FUL – erection of an agricultural building over an open feed yard, Mr E Newsham, Sellerley Farm, Conder Green Road, Galgate

iii)       13/00391/FUL – erection of a storage/office building – Drinkwater Mushrooms Ltd, Hampson Farm, Hampson lane, Galgate.               

It was resolved that the Council had no objections to ii) and iii) above.

 

B.   Other - Nil

 

008/13 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary April £72.00

Zurich Insurance - £2247.98

PAYE April - £18.00

K A Coleman – Salary April £433.60

K A Coleman – Expenses £22.80

Petty Cash - £100

S137 Grant to Galgate Show - £150

Eon (DD) Village Hall £93.88

LALC Subscription - £504.75

Fields in Trust membership - £25

City Council bin collection £205.45

British Gas - £177.15 (village hall) DD

It was resolved that all the above accounts be paid, but that the cheque for the lengthsman be held awaiting work sheets.

(b) To acknowledge receipt of following income:- Public Rights of Way £200, Footballers contribution to electric £358.72, refund British Gas £974.45, precept £21,000, UU new key £8.00

It was resolved the Council acknowledge receipt of the precept and that all be paid in to the bank. 

 

(c) The income and bank interest were checked and bank statements authorised.

 

009/13 LIST OF MEETINGS

It was resolved to confirm the list of meeting dates and venues.


010/13 SUB COMMITTEES/WORKING PARTIES

It was proposed as follows:-

 

Finance Sub-Committee

Members – Cllrs Booth, Helme and O’Riordan

Agenda to be issued and minutes taken

 

Recreation Field Working Party

Members – Cllrs Booth, Collinson, Purnell, McAteer, Mather

Recommendations to be taken to full Council for decision

 

Recreation Field Steering Group

Members – Cllr O’Riordan, Greenwood

Recommendations to be taken to full Council for decision

 

Representatives on Outside Bodies

Area Committee – Cllrs Booth and Helm

3 Tier Forum – Cllr Helm

Galgate Fairtrade – Cllr Helm

 

It was resolved to approve the above proposals.

 

11/13 INSURANCE RECHARGE TO VILLAGE HALL – it was proposed that the Village Hall be recharged for the insuring of the hall and contents plus a portion of the liability cover costs - £705.37.

It was resolved to confirm the above proposal.

 

12/13– DOLPHINHOLME POST BOX – the Council had been contacted by Royal Mail asking for suggestions for the re-siting of the post box in Dolphinholme.  It was proposed that the box be sited at the side of the bus shelter.

It was resolved to approve the above proposal.

 

13/13 FAIRTRADE GALGATE – a Fairtrade group had been established in Galgate and they were asking for the support of the Parish Council.  A resolution had been drafted and it was proposed that the resolution be approved with a slight amendment to point 6 – “the Council will seek to ensure.”

It was resolved to accept the above proposal.

 

14/13 ASTRO TURF – it was reported that the Football Club had made further progress with the laying of the astro turf.  It had been highlighted by the Football Club that turf they had positioned for laying had been moved which had not aided their efforts to complete the project.  A letter from Mr Stephen Booth expressing his concerns about the safety of the surface was read to the meeting.  It was proposed that it be recorded that the Council would not be responsible for the maintenance of or issues arising from the laying of the surface.  It was also proposed that an independent inspection of the surface be carried out to establish any health and safety complications and the Football Club advised when the inspection would be carried out so that they could ensure that the laying of the turf was finalised.  It was felt that if the surface did not meet the inspection criteria, then the surface should be removed.

It was resolved to approve the above proposals.

     

15/13 LITTER PICK GALGATE – A poster was shown to members and the Council were asked if they would provide soft drinks and biscuits for the event.

It was resolved that the Council approve the above poster and the request for refreshments to the value of £20.

 

16/13 DOLPHINHOLME PLAYGROUND – an inspection report had been received and members were advised that the problem with the slide was being looking at by Cllr O’Riordan.  It was proposed that the comments be noted and that an item regarding surfacing be included on the June agenda.

It was resolved to accept the above proposal.

 

17/13 DEFIBRILLATOR –Nil to report

 

18/13 CRAFT CENTRE LEASE FOR CAR PARK – it was reported that Cllr Purnell and the Clerk had attended a meeting with Mr Bunting from the Craft Centre and that he was not happy to be personal guarantor in the lease.  It was proposed that the Council take a risk and remove any mention of personal guarantor.

It was resolved to approve the above proposal.


 

19/13 WATER METER QUOTE

It was resolved that further quotes be obtained by Cllrs Collinson/Greenwood.

 

20/13 COUNTY COUNCIL – correspondence regarding a consultation on proposed changes to the planning application validation checklist re minerals and waste development had been received and the Council asked if they wanted to give any comments.

It was resolved that the Council did not give any comments.

 

21/13 INTERESTS

It was resolved that members note the new guide.

 

22/13 FOR INFORMATION

i)    Galgate Flood Awareness Event 15th May – information regarding the event was circulated at the meeting.

ii)   Mayor’s Sunday Service 2 June 2013

iii)  Buckingham Palace Garden Party – Mr P Mayne had received an invitation.

 

 

PARISH COUNCIL MEETING AT 7.15PM

TO BE HELD ON

MONDAY 10TH JUNE 2013

AT RECREATION ROOMS, GALGATE

 

 

Signed …………………………………….. Chairman     Dated ……………………………………….     

 

 

 

APRIL MINUTES

 

MINUTES OF ELLEL PARISH COUNCIL MEETING 08.04.13

 

Present: Cllrs: Mr S Booth (Chairman), Mr M Helm, Mr J Greenwood, Mrs V Purnell, Mr P Mather and Ms K McAteer.  Also in attendance: PCSO Garner, 1 resident and K Coleman (Clerk).

 

217/13 APOLOGIES – Cllrs O’Riordan and Helme.

 

218/12 - DECLARATIONS OF INTEREST – Cllrs Booth and Helm declared an interest in item 6 on the agenda (Village Hall).  Cllr Helm also declared an interest in item 9.

 

219/12 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (11.03.13) be approved and signed by the Chairman as a true and accurate record.

 

220/12 POLICE - PCSO Garner was in attendance and gave a report of the crimes within the area including: theft of pallets at Galgate Mill and an attempt to remove a compressor at the Mill.  Horse trailor stolen from Hazelrigg Lane, chimney pot from garden and a bike from a shed, items stolen from a car, 1 fly tipping incident.  A further fly tipping incident was reported to PCSO Garner along with a report of dog fouling.  PCSO confirmed he would investigate both incidents and encouraged everyone to report anything suspicious. 

 

221/12 OPEN FORUM

A representative from Galgate Bowling Club was in attendance to discuss the increase in rents at the Recreation Fields in Galgate.  The reasons for the charges and background were explained to the resident and he was assured that the Bowling Club would be consulted when terms and conditions were finalised.  It was also explained that after all terms and conditions were signed regular Recreation Field Committee meetings would be instigated so that all groups could meet to work together to improve the sport and recreation facilities.

 

222/12 NEW VILLAGE HALL – Nil to report.

 

223/12 PLANNING

A.   Applications to consider

i)         13/00239/FUL – erection of a detached building to house biomass boiler and create a woodchip store – Mr T Berry, Lancaster House Hotel, Green lane, Ellel.

It was resolved that the Council had no objections to the above application.

 

B.   Other - Nil

 

224/12 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary March £72.00

Eon – Recreation Rooms £137.76

PAYE March - £18.00

K A Coleman – Salary March £408.00

K A Coleman – Expenses March £22.80

RJ Hodgson – gardening and cutting hedge Dolphinholme

 

(b) To acknowledge receipt of following income:- Rental of Recreation Rooms - £24. Payment from Village Hall £466.91 (elec £244.75 and gas £222.16), Punch Taverns Rent £750, £300 Craft Centre Rent, Interest £2.11.

It was resolved that all the above accounts be paid and cheques signed by Cllr Booth awaiting another signature at a future date and all income be paid in to the bank. 

 

(c) The income and bank interest were checked and bank statements authorised.

 

225/12 ASTRO TURF  – Following a lengthy discussion it was proposed that the Council write to Mr R Wilson advising that the Football Club must complete the laying of the astro turf and the removal of any surplus within a period of two weeks.  If the above request is ignored the Council will remove the astro turf and seek to recover any related costs from Galgate Football Club.  It was also proposed that the Clerk be given authority to contact a solicitor should the need arise. 

It was resolved to proceed as above.

 

226/12 INSURANCE RENEWAL – further quotes had been obtained and a report circulated prior to the meeting.  After considering all the options and cover it was proposed that the Council approve the renewal of the insurance with Zurich on a long term agreement (3 years) with an excess of £250 at a cost of £2247.98 per annum.  The Council to consider index linking at the time of renewal to ensure that adequate cover is maintained.

 

 

227/12– COMMUNITY PAYBACK SCHEME

It was resolved that the Council report the following projects:

a) Clearing of weeds/hedging along footpaths from M6 to Galgate.

b) Clearing of weeds/hedging along footpath adjacent to playground at Dolphinholme

 

228/12 LITTER PICK GALGATE – A litter pick had been proposed for 25th May 2013 and the Council were asked to consider the following:-

a)   include the recreation fields in the litter pick

b)   use the River Trust’s office as a base for the litter pick

c)   contact City Council to loan litter pickers, gloves etc

d)   cover the cost of printing the notice drafted by the Wildlife Trust

It was resolved that the Council approve the above proposals.

 

229/12 CANAL BANK, COLLECTION OF LITTER

Covered above.

 

230/12 COUNTY COUNCIL RIGHT OF WAY SCHEME – The Council had been asked to consider joining the scheme for 2013-2014.

It was resolved that the Council join the scheme.

 

231/12 ANNUAL AUDIT/AUDIT BRIEFING

a)   Annual Audit - it was proposed that the Council acknowledge receipt of the audit papers for 2012-2013.  The deadline for the audit papers was 5th June 2013, but the Clerk asked the Council to approve the request for a 2 week extension with BDO Stoy.  

It was resolved that the Council acknowledge the receipt of the audit papers and approve the request for a 2 week extension.

b)   Audit Briefing

It was resolved to note the information and the Clerk was asked to investigate the new PAYE arrangements using Real Time Reporting.

 

232/12 INSPECTION OF RECREATION FIELD/PLAYGROUND DOLPHINHOLME - Cllr Mather reported that he had received the draft document from the Clerk and that he would be updating the draft before forwarding to other members for approval.

 

233/12 COUNTY COUNCIL CONNECT TO BUY – the Council had been asked to consider completing the agreement for the service.

It was resolved that the Clerk completed the agreement.

 

234/12 INSURANCE NEWSLETTER

It was resolved to note the relevant information regarding risk assessments for devolved services.

 

235/12 GENERAL RISK REGISTER – a draft revised document had been circulated prior to the meeting and members were asked to review and approve.

It was resolved that the document be approved and signed by the Chairman.

 

236/12 DEFIRILLATOR – NIL TO REPORT

 

237/12 CRAFT CENTRE LEASE FOR CAR PARK – it was reported that the finalised lease for the craft centre had not yet been signed and returned by the tenant despite regular chasing.  The Clerk reported that a meeting had now been arranged with the tenant for 4pm 1st May 2013 and Cllr Purnell volunteered to attend this meeting with the Clerk.  The tenant’s concern was the inclusion of a clause regarding being a personal guarantor.

It was resolved that the Clerk and Cllr Purnell meet with the tenant and report to the May meeting for any further action.

 

238/12 FIELDS IN TRUST MEMBERSHIP

It was resolved to confirm membership for £25.


 

239/12 ELECTRIC/WATER METERS AT RECREATION ROOMS

a)   Electric – the Clerk reported that after contacting EON and a local electrician no solution had been found to providing separate meter cards.

b)   Water – the Clerk reported that a local plumber had quoted a cost of £250 for installation of a sub meter.  It was proposed that Cllr Greenwood meet with the plumber (SR Brown) to discuss the quote.

It was resolved to proceed as above.

 

240/12 FOR INFORMATION

i)    Heysham M6 Link Road – approval by Secretary of State

ii)   Recreation Rooms – Rate Relief approved by City Council

 

 

 

ANNUAL PARISH MEETING AT 7.15PM

FOLLOWED BY THE ANNUL PARISH COUNCIL MEETING

TO BE HELD ON

MONDAY 13TH MAY 2013

AT ELLEL VILLAGE HALL, GALGATE

 

 

Signed …………………………………….. Chairman     Dated ……………………………………….     

 

     

 

MARCH MINUTES

MINUTES OF ELLEL PARISH COUNCIL MEETING 11.03.13

Present: Cllrs: Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs H Helme, Mr J Greenwood, Mr I Collinson, and Ms K McAteer. Also in attendance: Julie Ashworth, Emma Garston, PCSO Garner and K Coleman (Clerk).

195/13 APOLOGIES – Cllrs Mrs V Purnell and Mr P Mather.

196/12 - DECLARATIONS OF INTEREST – Cllrs Booth, Helme and Helm declared an interest in item 6 on the agenda (Village Hall). Cllr Greenwood declared an interest in item 7ia) and Cllr McAteer in item 7ib).

197/12 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (11.03.13) be approved and signed by the Chairman as a true and accurate record.

198/12 POLICE - PCSO Garner was in attendance and gave a report of the crimes within the area including: a spare wheel stolen from a vehicle, a vehicle scratched, metal stolen from Vernon Crescent, damage, stolen diesel and tools at Smith Green Garage, attempted theft at Galgate Mill, a car window smashed on Hazelrigg Lane. PCSO Garner encouraged everyone to report anything suspicious and to note vehicle registration numbers.

199/12 OPEN FORUM

a) Defibrillator – Julie Ashworth from the First Responders was in attendance to enquire if the Parish Council would assist with fund raising for a defibrillator as the Responders could not independently open bank accounts/raise money. The Parish Council agreed in principle that they would assist where possible and Cllrs Helme and Booth volunteered to represent the Parish Council. It was also suggested that funding for 2 defibrillators be raised – 1 for Dolphinholme and the other for Galgate. Involvement by the Dolphinholme Resident’s Association was proposed and Cllr Helm put forward that an article in the Grapevine would help to increase awareness. Julie will progress and report any actions for consideration by the Parish Council.

b) Litter Pick, Galgate – Emma Garston from the Wildlife Trust was in attendance to ask for support for a community litter pick in the Galgate area. The Parish Council agreed in principle. The Clerk was asked to liaise with Emma regarding suitable dates and to include an item on the April agenda.

200/12 NEW VILLAGE HALL

i) Cllr Helme reported that the Village Hall was thriving with events being well attended – including the Fairtrade event in March. Members were also informed that a part-time caretaker had now been employed by the Village Hall Trust to open/clean the hall. The Village Hall water connection was currently being investigated and it was possible that the supply had been connected to the Parish Council’s meter. The representatives from the Village Hall Trust assured the Parish Council that if this was the case they would reimburse the Council for their usage. It was confirmed that the official opening of the Village Hall was to take place on 11th October 2013 and that all Councillors would be invited.

201/12 PLANNING

A. Applications to consider

i) 13/00140/FUL – Erection of a new agricultural building for silage clamp Mr G & ME Woodhouse & Sons, Boldens Farm, Langshaw Lane, Ellel.

ii) 13/00198/FUL – Erection of a new engineering building (workshops, offices, teaching/research labs/external landscaping) Mr M Swindlehurst, Lancaster University, Bailrigg Lane.

iii) 13/00110/FUL – Extension to rear, Mr and Mrs J Faulconbridge, 8 Airedale, Galgate.

It was resolved that the Council have no objections to the above applications.

B. Other - Nil

202/12 FINANCE

a) To consider and authorise payment of the following accounts

Mr G France – Salary Feb £72.00

Eon – Recreation Rooms £212.25

PAYE Feb - £18.00

K A Coleman – Salary Feb £408.00

K A Coleman – Expenses Jan £52.20

Eon – Village Hall £277.20

Garstang Timber (ramp) £173.99

Gas for Village Hall £266.59 (DD)

Karl Moss Joinery (ramp) £280.00


(b) To acknowledge receipt of following income:- Payment from Village Hall elec £324.57, Chapel St payment for use of land £12

It was resolved that all the above accounts be paid and that all income be paid in to the bank.

(c) The income and bank interest were checked and bank statements authorised.

203/12 EON – the Council had been asked to consider paying the charges for the two accounts by Direct Debit.

It was resolved that the DD application for the Recreation Rooms and the Village Hall be completed and signed by 2 signatories.

204/12 REVIEW OF EFFECTIVNESS OF INTERAL AUDIT

A report had been circulated prior to the meeting and members had been asked to review and approve.

It was resolved that the Council approve the circulated document.

205/12 ASTRO TURF – Cllr Collinson volunteered to contact Richard Wilson from the Football Club to discuss completing the laying of the astro turf before the bowling club open event.

It was resolved to proceed as above and Cllr Collinson to report to the Parish Council in April.

206/12 RECREATION FIELD USERS T&Cs – following a meeting of the recreation field sub-committee the Clerk had prepared a document to show recommendations for consideration by the full Council:

1. Electric Meters – it had been proposed that card meters be installed in the changing rooms and the meeting rooms. However, the Clerk had spoken to Eon and card meters are not available for business accounts so could not be supplied.

It was resolved that the Clerk contact an electrician to discuss options and Cllr Helm to speak to Mark Blundell about the hiring of the facilities.

2. Water Meters – it had been proposed that water flow meters be installed for all users.

It was resolved that the Clerk contact UU to discuss options.

3. Running Costs – a spread-sheet completed by the Clerk displayed the normal annual running costs paid by the Parish Council. It was suggested that if electric and water costs were omitted from these normal costs, the remaining balance would be £2000. It was proposed that this amount be split between the users of the recreation fields as follows:

£500 Football and Cricket,

£250 Allotment and Bowling

£500 Village Hall Trust.

It was resolved that the above be approved.

4. Recreation Field Bank Account – charges as above to be paid in to this separate account to allow independent accounts to be maintained.

It was resolved to approve the above.

5. Sub-Letting – it was proposed that this be allowed for the first year – but with prior authorisation by the Parish Council and to review the level of sub-letting when considering for 2nd year contract. The T&Cs to be amended to state that clubs to be responsible for facilities/insurance when being sub-let.

It was resolved to approve the above.

6. Clause to be included to state what the Parish Council are providing eg Maintenance of Roads, barrier, car parking etc.

It was resolved to include the above.

7. T&Cs – to be amended to include all above changes – where applicable.

It was resolved to approve the above.

8. Sub-Committee to be given delegated powers to resolve T&Cs and negotiations with users.

It was resolved that the sub-committee be given delegated powers.

The sub-committee reported that they would be holding another meeting to review amended T&Cs and would then arrange a meeting with the Cricket Club.

207/12 – RENTAL OF RECREATION FIELDS BY ORGANISATIONS ALSO USING THE VILLAGE HALL – after a lengthy discussion it was proposed that the Recreation Field sub-committee review once more and report to a future meeting of the Parish Council.

It was resolved to approve the above proposal.


208/12 DOLPHINHOLME PLAYGROUND

a) Inspection Report

It was resolved that some of the required repairs had been carried out and Cllr O’Riordan volunteered to inspect the handrail on the slide and arrange repair if necessary.

b) Playgrounds contribution from Lancaster City Council – communication had been received asking if the Council wanted to participate in the scheme whereby the City Council would carry out four free inspections of the playground and contribute up to £100 for any repairs. It was proposed that the Council participate in the scheme.

It was resolved that the Council participate.

209/12 LOCKING OF SIDE GATE, RECREATION FIELDS, GALGATE – It was proposed that a padlock be purchased for this gate and a key be given to the Village Hall Trust.

It was resolved to proceed as above.

210/12 LAND REGISTRATION – DOLPHINHOLME PLAYGROUND – the Clerk reported that she did not feel confident completing the land registry forms for the playground.

It was resolved that the Clerk contact LALC for assistance with completion of the application.

211/12 FINANCIAL RISK REGISTER – a draft revised document had been circulated prior to the meeting and members were asked to review and approve.

It was resolved that the document be approved and signed by the Chairman.

212/12 STAFF SALARIES

It was resolved that the Clerk’s salary be paid according to level SCP24 from 1st April 2013.

213/12 ANNUAL PARISH COUNCIL MEETING AND ANNUAL PARISH MEETING

It was resolved that the meetings be held on 13th May 2013 at Galgate.

214/12 ASSET REGISTER – a draft report had been circulated prior to the meeting and members were asked to review and approve the document.

It was resolved that the register be approved.

215/12 INSURANCE RENEWAL – quotes had been obtained from two companies and these were reviewed. It was proposed that the Clerk obtain further information from both companies so that the final decision on the insurance could be made at the April meeting.

It was resolved to proceed as above.

216/12 FOR INFORMATION

i) LALC Workshops – Cllr McAteer to consider attending the New Councillor workshops.

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 8TH APRIL 2013

AT DOLPHINHOLME VILLAGE HALL - 7.15 PM

Signed …………………………………….. Chairman Dated ……………………………………….

FEBRUARY MINUTES

 

MINUTES OF ELLEL PARISH COUNCIL MEETING 11.02.13

 

Present: Cllrs: Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mrs H Helme, Mr J Greenwood, Mr I Collinson, Mr P Mather and Ms K McAteer. Also in attendance K Coleman (Clerk).

 

173/13 APOLOGIES – Nil

 

174/12 - DECLARATIONS OF INTEREST – Cllrs Booth, Helme and Helm declared an interest in item 7 on the agenda (Village Hall). Cllr Helm also declared an interest in item 14.

 

175/12 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (14.01.13) be approved and signed by the Chairman as a true and accurate record.

176/12 – The Chairman welcomed the new member to the Council and asked those present to quickly introduce themselves. The acceptance of office form was signed.

 

177/12 OPEN FORUM – NIL

 

178/12 POLICE – A report had been received and this was read to members. The Clerk was asked to email the report to all Councillors.

 

179/12 NEW VILLAGE HALL

i) Cllr Helme reported that the Village Hall was thriving with events being well attended. Cllr Helme questioned the paying of the Gas and Electric accounts for the Village Hall and asked that the Parish Council continue with the current arrangement of paying the above accounts and re-invoicing the Village Hall for the net amount – the Village Hall to repay the invoiced amounts to the Parish Council as soon as possible.

It resolved that the Parish Council continue as above.

ii) Cllr Helme also raised the issue of bollards along the side of the access driveway. It was confirmed that any funds for bollards had been removed from the budget at the last meeting.

 

180/12 PLANNING

A. Applications to consider

i) 13/0005/TPO – prune back branches due to excessive shading to the dwelling house - Mr P Sneesby – 15 Car Wood Garden, Galgate.

It was resolved that the Council have no objection to this application.

ii) 12/00834/OUT – Outline application for residential development of up to 50 dwellings - Mr S Slack, Laund Fields, Stoney Lane, Galgate – revised red edge and amended indicative layout.

It was resolved that the Council had no specific objections but that they raise the issues of:

1. The access in and out of the development

2. Adequate parking to be included

3. Increase in volume of traffic and resultant air quality.

B. Other - Nil

 

181/12 FINANCE

a) To consider and authorise payment of the following accounts

Mr G France – Salary Jan £72.00

Eon – Recreation Rooms £398.09

PAYE Jan - £18.00

K A Coleman – Salary Jan £408.00

K A Coleman – Expenses Jan £35.10

Cllr M Helm - £10.00 for keys for notice boards

Petty Cash - £100

First Responders - £500

(b) To acknowledge receipt of following income:- Payment from Village Hall gas £607.47, The Craft Centre Rent £300, Bank Interest £3.76

It was resolved that all the above accounts be paid and that all income be paid in to the bank. The cheque for the First Responders was not completed because they are in the process of opening a bank account.

(c) The income and bank interest were checked and bank statements authorised.


182/12 BUDGET FOR 2013/2014

Information had been received from City Council confirming the Council tax base for Ellel and this had been subsequently circulated to members prior to the meeting. It was proposed that the precept request form be completed and signed by the Chairman, Clerk and one other member.

It was resolved to proceed as above.

 

183/12 ASTRO TURF – Cllr Collinson reported that he had met with Richard Wilson from the football club and that he had been assured that the laying of the astro turf would be completed and the surplus removed from the site as soon as possible. The football club had been hindered by the weather, but now wanted to complete the surface as soon as possible.

It was resolved that the Parish Council take no further action at his time, but that progress be reviewed at the March Parish Council meeting.

 

184/12 WATER SUB METER

It was resolved that this be discussed by the sub-committee

 

185/12 RECREATION FIELD USERS T&Cs –following a lengthy discussion it was proposed that a meeting of the sub-committee be arranged and information regarding the costs of maintaining the recreation field/rooms be drafted and circulated prior to the meeting.

It was resolved to proceed as above and the Clerk was asked to arrange a meeting of the sub-committee (cllrs Collinson, McAteer, Mather and Booth).

 

186/12 RENTAL OF RECREATION FIELDS BY ORGANISATIONS ALSO USING THE VILLAGE HALL

It was resolved that this item be discussed by the sub-committee and recommendations presented to the full Council for a decision.

 

187/12 FIELDS IN TRUST DOLPHINHOLME PLAYGROUND – the Council had been asked to consider the registering of the title at an approx. cost of £50 and it was proposed that the Council proceed with the registration.

It was resolved to progress with the registering of the title.

 

188/12 Dolphinholme Quote for safety surfacing – it was reported that there were several opportunities for funding to upgrade a piece of equipment at the play area. It was proposed that the Clerk complete funding applications where applicable and that the safety surfacing quote from City Council be noted.

It was resolved to proceed as above.

 

189/12 NEW ELECTORAL ARRANGEMENTS – Boundary Commission electoral recommendations had been circulated to members prior to the meeting and the Council had been asked to review and confirm if any comments were to be given. The Parish Council proposal was nine members representing four wards – North (3 members), South (2 members), University East (1 member) University West (3 members). It was proposed that the Council object to the proposed Parish Council changes as it was felt this would alter the commitment in the rural and village locations and the transient nature of the electors in the University wards would result in reduced commitment to local affairs. It was also proposed to comment on the inconsistency of the recommendations for the City Council ward boundaries versus the Parish Council ward boundaries.

It was resolved to comment as above.

 

190/12 LANCS UNIVERSITY WIND TURBINE GRANT – Cllr Mather summarised the meeting he had attended regarding the distribution of funding and the shaping of the way the funding is established. He explained that the funding was for environmental/energy projects and members suggested a couple of ideas for the funding.

 

191/12 RIGHT TO BID – Cllr Helm reported that he had responded to the recent correspondence advising that the land identified by the Parish Council was not eligible for the right to buy scheme. Cllr Helm confirmed that he would chase a response.

 

192/12 s137 GRANT REQUEST FROM GALGATE HORTICULTURAL SHOW – correspondence had been circulated to all members prior to the meeting and it was proposed that the Council allocate a S137 grant of £150 towards the expense of the show.

It was resolved to approve the above.

 

193/12 REVIEW OF STANDING ORDERS

It was resolved that the Finance sub-committee would review the standing orders at the same time as the asset register and insurance renewal.


194/12 For Information

i) Closure of Proctor Moss Road 18th Feb – 29th March

ii) Post Office – new post office service starting on 28th Jan in Dolphinholme Memorial Hall

iii) Change of speed limits on A6 from a point 10 metres north of Galgate Bridge to a point 73 metres south of its junction with Rays Drive.

iv) Cllr Helm reported he had attended the Fairtrade Village meeting and that a Fairtrade Afternoon Tea was being held at the Village Hall on 3rd March at 2pm.

v) Cllr Helm also reported that he would be attending the next Access Forum meeting and would raise the upgrading of Footpath No 1.

 

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 11TH MARCH 2013

AT RECREATION ROOMS, GALGATE - 7.15 PM

Signed …………………………………….. Chairman Dated ……………………………………….

 

 

 JANUARY MINUTES

 

MINUTES OF ELLEL PARISH COUNCIL MEETING 14.01.13

 

Present: Cllrs: Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mrs H Helme, Mr J Greenwood and Mr I Collinson.  Also in attendance K Coleman (Clerk) and H Barratt (Internal Auditor).

 

152/13 APOLOGIES – Cllr Mather

 

153/12 - DECLARATIONS OF INTEREST – Cllrs Booth, Helme and Helm declared an interest in item 6 on the agenda (Village Hall).

 

154/12 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (10.12.12) be approved and signed by the Chairman as a true and accurate record.

 

155/12 OPEN FORUM – NIL

 

156/12 POLICE – Nil – it was reported that the PCSO was on holiday.

 

157/12 NEW VILLAGE HALL

Cllr Helme reported that the Village Hall was thriving with bookings with events being well attended. 

 

158/12 INTERNAL AUDIT

The Internal Auditor was in attendance to report on her latest audit and to make recommendations to further improve the Parish Council’s control systems.  She commented that controls to ensure all collected income is banked have improved but she felt that the control of the collection needed to be better.

-      It was recommended that the Council give more focus to income by showing a forecasted income and actual income on the spreadsheet and that the Council give more attention to any areas where they have under received.

It was resolved to approve the above recommendation and the clerk to present the income statement along with the budget review.

-      The Village Hall insurance premium was raised and it was confirmed that the premium had been deducted from the loan from the Parish Council.  It was proposed that any further insurance premiums be repaid by the Village Hall.

It was resolved to approve the above recommendation.

-      She also highlighted that signing of the bank statements to acknowledge receipt of income and any interest had only been complied with for one month and asked that this be rectified before the next audit.

The Chairman thanked the auditor for her input.

 

159/12 BUDGET 2013/2014 –

i)          An amended draft budget had been prepared and additional budget suggestions added after discussions at the December meeting.  Concern regarding the total budgeted spend versus income was raised and it was proposed that the following items be removed from the budget:

Rates - £1200

SPID - £3000

Notice Boards - £1500

Duplicator - £500

Drainage - £3000

It was resolved to remove the above items.

ii)         It was also proposed that the Gas account currently being paid by the Parish Council on behalf of the Village Hall be transferred in to the name of the Village Hall.

It was resolved to progress as above.

iii)        It was proposed that the Rhubarb newsletter be reduced in size and that the budget of £500 remain.  The Internal Auditor raised the question of collection of income from advertisements in the newsletter and recommended that systems be implemented to ensure that all fees for advertisements are collected.  Cllr Purnell volunteered to be responsible for the ads and the collection of fees.

It was resolved to accept the above.

iv)        As a result of the removal of the SPID budget heading it was proposed that a meeting be arranged with Lancs County Council to discuss extending the pavement at the entrance of Corless Cottages with a view to vehicles needing to reduce speed to navigate around the pavement.

It was resolved to contact LCC.


 

v)         Dolphinholme Playground – the surfacing underneath some of the equipment was highlighted and it was proposed that the Council consider replacing some of the surfacing. 

It was resolved that the Council contact City Council for any advice and cost.

 

vi)        It was resolved that the Budget for 2013/2014 be approved with a forecasted spend of £36,575 and an income of £36,612.

 

vii)       Following further discussions regarding the budget it was proposed that a precept of £21k be requested. 

Following a vote of members it was resolved to increase the precept to £21k.  Cllrs Greenwood and O’Riordan asked for their votes against this resolution to be recorded.  The Clerk was given the authority to request the above precept providing the changes to the Council tax benefit did not have any impact on the Council’s request.  If there was an impact it was resolved that a special meeting be arranged to discuss further.

 

160/12 PLANNING

A.   Applications to consider

i)         12/01147/FUL – erection of stable block comprising of two stables and tack room – Mr J Harwood, Brookfield Barn, Whams Lane, Bay Horse.

ii)        12/01075/FUL – construction of a dormer to the rear – Mr and Mrs A Bundell, 20 Wharfedale, Galgate

It was resolved that the Council had no objections to the above.

iii)       12/01141/LB – new access gates and alterations to existing access Wyreside Hall, Stoney Lane, Galgate

It was resolved that the Council object as follows:

1. The access gates are not in keeping with the existing Gate House and appear to be too grand.

2. The impression of the access does not fit with the overall feeling of the surrounding rural area and not appropriate in/adjacent to a countryside area of outstanding natural beauty.

 

B.   Other

i)    Parish Partnerships Project – the Council had been asked to consider involvement in this project.

It was resolved that the Council do not take part in this project.

 

161/12 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary Dec £72.00

Public Works Loan Board - £2095.80

PAYE Dec - £18.00

K A Coleman – Salary Dec £408.00

K A Coleman – Expenses Dec £35.10

CPRE membership £29.00

Eon – Village Hall £432.08

 

(b) To acknowledge receipt of following income:- Payment from Village Hall electricity £105.33, Punch Taverns rent £750, Electricity NW Wayleave £4.60

It was resolved that all the above accounts be paid and that all income be paid in to the bank. 

(c) The income and bank interest were checked and bank statements authorised.

 

162/12 ASTRO TURF – it was reported that the laying of the astro turf on the all-weather surface had not yet been completed.

It was resolved that Cllr Collinson contact the football Manager to try to resolve this issue.

 

163/12 CASUAL VACANCY

Following a lengthy discussion and a vote by members it was resolved to co-opt Kirsten McAteer to the Council.  Cllr Helm volunteered to speak to the unsuccessful candidate.

 

164/12 PUNCH TAVERNS LEASE – a revised lease had been received from solicitors and it was proposed that the lease and any plans be signed by 2 members.

It was resolved to accept the above proposal.

 

165/12 ICE AND SNOW POLICY  

It was resolved to approve the above and the risk assessment and to include information on the Council’s website.

 

166/12 WATER METER FOR RECREATION FIELD CHANGING ROOMS

It was resolved that Cllr Greenwood review options.


 

167/12 DIARY 2013 - A draft diary had been circulated prior to the meeting and it was proposed that the diary be approved.

It was resolved to approve the diary.

 

168/12 PAYE – a random check of schedules was carried out by the Chairman and it was proposed that the schedules be approved.

It was resolved that the schedules be signed by the Chairman and approved.

 

169/12 GALGATE FAIRTRADE VILLAGE

It was resolved that the council back this initiative and Cllr Helm volunteered to be the Council’s representative.

 

170/12 DEFIBRILLATOR – a request for a grant towards a defibrillator had been received from the First Responders and it was proposed that the Council contribute £500.  It was suggested that the Council request the equipment be located at the Village Hall.

It was resolved to proceed as above.

 

171/12 LALC WORKSHOPS

It was resolved to note the information.

 

172/12 For Information

i)    Right to Bid – Cllr Helm reported that he had not yet received any response to his completed request and confirmed that he would chase.

ii)   Bollards for car park – Cllr Helm suggested using the County Council Connect to Buy scheme should the bollards be progressed.

 

 

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 11TH FEBRUARY 2013

AT DOLPHINHOLME VILLAGE HALL -  7.15 PM

 

 

Signed …………………………………….. Chairman     Dated ……………………………………….