Ellel Parish Council - ARCHIVE MINUTES 2014

 

 

 


 

 


MINUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING HELD IN

THE RECREATION ROOMS, GALGATE AT 19.15 MONDAY 8th DECEMBER 2014

 

 


Present:

 

Councillors: Mr S Booth (Chairman), Mr J Greenwood (Vice Chair), Mr I Collinson, Mrs H Helme, Mr M Helm,

Mr M O’Riordan

Others:        Mr G Catterson (Clerk to the Council), 12 members of the public.

 

106/14            APOLOGIES – Mark Blundell

 

107/14       DECLARATIONS OF INTEREST – Cllrs Booth, Helm and Helme declared an interest in any item regarding the Village Hall.  Cllrs Greenwood and O’Riordan declared an interest in Item 6.1.7 and Cllr Helm declared an interest in Item 6.16

 

108/14      MINUTES OF THE PREVIOUS MEETING

                  RESOLVED:            That the minutes (previously circulated) of the Ordinary Parish Council meeting held on the 10 November 2014 be approved and signed by the Chairman as a true and accurate record.

 

109/14            OPEN FORUM / PUBLIC PARTICIPATION

1.     A letter from Mrs J Murphy re concerns about the Stoney Lane/Launds Field development was read to the meeting. Her concerns were about the site exacerbating existing traffic problems in Galgate and that school and doctor’s surgery provision would be inadequate. A member of the public also reported that the developer, Persimmon Homes were not designing the site to “Secured by Design” principles for designing out crime, and that the police had concerns about the site. Councillors informed the meeting that the traffic issue was in the hands of County Highways and it was possible that a mini-roundabout would be provided at the entrance/exit to the site on the A6. A transport master plan was due for publication early 2015.

2.     Mrs A Neil raised the issue of development in Dolphinholme and expressed concerns about how residents could be better informed and involved. The Council reported that no planning application for large scale development in Dolphinholme had been received to date. However the City Council had already consulted on an overall plan and any developments put forward that were aligned with this plan would be viewed more favourably than those that were not. Mrs Neil specifically requested that sheltered accommodation be considered favourably as this could release homes for younger people. The Council reported that some members were scheduled to meet ith representatives of the Duchy of Lancaster, A major land owner in the area, with a view to putting forward small pockets of land for development rather than one large site.  In addition they would be seeing to promote the idea of constructing affordable housing such as that developed by the Duchy at Dunsop Bridge. Mrs Neil was advised to obtain a copy of the CPRE (Campaign to Protect Rural England) guide to planning or visit their website for more information.

3.     Mr B Rawlinson asked for support for the siting of a memorial tree seat at the end of the village green at Condor Green. The Parish Council agreed to fully support this and Cllr Helme agreed to find out where the issue was in the Planning Department.

 

110/14 POLICE – The report was noted without comment.

 

111/14 PLANNING

a.    Applications to consider

      i.        14/00989/CU - Galgate Mill, Chapel Lane - Change of use, conversion and alterations of retail showroom – Mr Ayub Hussain. Mr Hussain was in attendance at the meeting and apologised for not being able to attend the previous meeting of the Council at which the application was discussed and at which objections were recorded. Mr Hussain wished to answer concerns in person. He apologised to those residents who complained that the final plans were not those on which his researcher (who had exceeded his remit) had initially consulted. With respect to traffic he felt the development of the Mill needed a proposition that would minimise traffic impact and as only 17% of students use cars (official University figures) the proposal seemed the best way forward to preserve the Mill whilst providing a return on investment. A green travel planned had been put forward with the provision of bikes for students using the facility. No members of the public could suggest an alternative that would preserve the Mill (the first mechanical pinning mill in the world which was continuing to deteriorate), whilst not causing any greater worsening of traffic conditions in Galgate. The Council appreciated that there was a need to preserve Galgate Mill as an historic building and that the proposed development was the best solution provided to date to achieve this. The additional traffic generated in the form of cars was preferable to the HGVs that would service the Mill should it remain designated for retail and storage use. No further conclusion was reached.

     ii.        14/01170/FUL  - Erection of a single storey rear extension - Mr Andrew Radcliffe, The Willows, Starbank, Bay Horse, Lancaster, Lancashire LA2 9AA. 

RESOLVED:      That the Council indicate they had no objection to this application.

    iii.        14/01187/FUL - Erection of a single storey rear extension - Mrs S Henderson, Hazeldene, Stoney Lane, Galgate, Lancaster, Lancashire LA2 0JZ

RESOLVED:      That the Council indicate they had no objection to this application.

    iv.        14/01179/FUL - Conversion of existing outbuilding to form living accommodation and erection of a single storey side extension - Mrs Sue Armitage, Greaves Cottage, Conder Green Road, Galgate, Lancaster, Lancashire LA2 0NS

RESOLVED:      That the Council indicate they had no objection to this application.

     v.        14/01105/REM - Reserved Matters application for 50 dwellings and the associated infrastructure and landscaping - Mr Chris Gowlett,  Laund Fields, Stoney Lane, Galgate, Lancaster, Lancashire LA2 0JZ. Discussed in minute 109/14.1 above.

RESOLVED:      That the Council indicate their objection to this application on the basis that:

1. It will exacerbate traffic problems in Galgate
2. There is insuficient school and doctor surgery provision available for the increase in residents
3. The developer
has not designed the site to "Secured by Design" guidelines.

    vi.        14/01119/FUL - Erection of one 2-bed house with associated alterations to existing access - Mr E Bradshaw, Land Near 9 Leach House Lane, Galgate, Lancaster, Lancashire, LA2 0RT.  The Council were informed that the footpath will be diverted and made into a cycleway.

RESOLVED:      That the Council indicate they had no objection to this application.

   vii.        14/01270/CU - Change of use of land for agricultural contracting business, retention of outbuilding and erection of an extension to existing agricultural building - Mr James Gardner, Chipping Road Barn, Chipping Lane, Bay Horse, Lancaster, Lancashire LA2 9AQ

RESOLVED:     That the Council note the change of use and indicate they had no objection to this application.

  viii.        14/01258/FUL  - Demolition of garage and utility room, erection of a replacement 2-bed dwelling house and repositioning of existing access point - Mr & Mrs Prest, 9 Pennine View, Dolphinholme, Lancaster, Lancashire, LA2 9AW

RESOLVED:      That the Council indicate they had no objection to this application.

    ix.        14/01286/FUL - Erection of a two storey side extension to form a granny annexe - Mr & Mrs Armer - Stonehaven Bay Horse Lane Bay Horse Lancaster Lancashire LA2 0HR

RESOLVED:      That the Council indicate they had no objection to this application.

 

b.    Other

i)      Minerals and Waste Local Plan Review and Statement of Community Involvement Consultations – this document was noted.

ii)     Lancashire Public Rights of Way Improvement Plan Review – this document was noted.

 

112/14 CORRESPONDENCE

a.      Lancaster City Council – Village Hall, Submission of Details Reserved By Planning Condition – noted.

b.      CPRE Lancashire: Upcoming Events – noted.

c.       Lancaster Beekeepers – Pollinator Patches in the Parish; Response to Government’s Pollinator Strategy - noted

d.      ENV Parish Councils - December 2014 Bus Services Changes Leaflet - noted

e.      Consumer Alerts - noted

f.       LALC Agenda and Minutes – noted.

 

113/14 FINANCE

a.      To consider and authorise payment of the following accounts:-

The Clerk explained there was difficulty transferring the PAYE software and accounts from the previous Clerk and asked that the Chair and Cllr Helme be delegated authority to approve the salaries and PAYE payments for November as soon as this problem was rectified.

Lune Fire Protection Ltd – Extinguisher Maintenance Contract - £151.20  (retrospective agreement)

K A Coleman – Expenses Oct - £27.56

Print Room – Rhubarb News - £157.00

J France – Mowing & strimming park - £84

J France – Erect new fence - £360

M O’Riordan – Reimburse for bulbs in Dolphinholme - £72.00

Eon Recreation Rooms - £65.89 (DD)

Eon VH - £185.12 (DD)

United Utilities – 57.25 (DD)

British Gas – £16.76 (DD)

RESOLVED:          That the Council agree payment of all the above accounts and delegate authority to Chair and Cllr Helme to approve the salaries and PAYE payments for November.

 

b.     To acknowledge receipt of following income: - Village Hall £474.94

c.     Sign bank statements – taken forward to the January meeting.

d.     National Salary Award – The Council noted the new salary award for Clerks that would be applied from the 1st Jan 2015

 

114/14 TRAFFIC ISSUES

a.      Parking congestion Salford Road - The Council noted the email from Lancashire Highways stating that owing to current levels of demand for their services a preliminary local consultation would not take place until 2015

b.      Speed restrictions Stoney Lane, Galgate, Hazelrigg Lane, Langshaw Lane Ellel – noted.

c.       Road Closure Bay Horse Lane Ellel - (5 Jan 2015 - 16 Jan 2015) – noted.

 

115/14 ELECTION OF EPC REPRESENTATIVE ON THE DOLPHINHOLME VILLAGE HALL TRUST.

RESOLVED:            That Michael Helm be the EPC Representative on the Ellel Village Hall Trust

 

116/14 PUBLIC RIGHTS OF WAY REPORTS FOR CONSIDERATION -  Report numbers 71681, 71685 and 71689 were considered but the Council declined to do the work.

RESOLVED:            That the Council did not wish to carry out any of the works offered to them by Lancashire CC Environment Directorate.

 

117/14 LENGTHSMAN– The Council received a report of work undertaken during November and identified future work was identified as tidying around the Dolphinholme village signs.

 

118/14 ENVIRONMENTAL SERVICES – GM PLAYGROUND REPORTS FOR GALGATE AND DOLPHINHOLME – The Council noted the reports and they were passed to Cllr O’Riordan to organise remedial work.

 

119/14 NETTING BARRIER FOR ALLOTMENTS – No costings were available for this work and it was a matter for the Football Club and not the Parish Council.

 

120/14 LANCASTER UNIVERSITY WIND TURBINE COMMUNITY BENEFIT FUND – the Council were reminded that the closing date for applications was the 24 December 2014

 

121/14 NEIGHBOURHOOD PLANNING – The Parish Council agreed that Neighbourhood Planning would not be pursued.

 

122/14 REPORT ON 3 TIER FORUM – noted

 

123/14 SPORT ENGLAND BID – REQUEST FOR FURTHER INFORMATION -  The Clerk reported that he had been requested to supply further information for the bid and that he had been informed  a decision date had been postponed to April 2015

 

124/14 ANY OTHER BUSINESS - None

 

The meeting closed at 21.20hrs

 

 


 

MINUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING HELD IN

THE VILLAGE HALL, DOLPHINHOLME AT 19.15 MONDAY 10 NOVEMBER 2014

 

 


Present:

 

Councillors: Mr S Booth (Chairman), Mr J Greenwood (Vice Chair), Mr I Collinson, Mr M Helm,

Mr M O’Riordan

Others:        Mr G Catterson (Clerk to the Council), 3 members of the public.

 

94/14 APOLOGIES – Mrs H Helme

 

95/14 DECLARATIONS OF INTEREST – Cllrs Booth, Helm and Helme declared an interest in any item regarding the Village Hall. 

RESOLVED:   That the minutes (previously circulated) of the Ordinary Parish Council meeting held on the 13 October 2014 be approved and signed by the Chairman as a true and accurate record, subject to changing Helm to O’Riordan in Minute 91/14.

 

96/14 OPEN FORUM / PUBLIC PARTICIPATION – Two members of the public attended to explain and support a planning application they had submitted for the development of an Equine Therapy Unit and change of use from barns to holiday accommodation. However the application had not been received for comment by the Council.

One member of the public attended to raise objections to Planning Application 14/00989/CU Galgate Mill, Chapel Lane, which was on the Agenda for discussion later in the meeting. He expressed concern regarding traffic that would be generated by the development and the inadequate provision of parking. He thought that existing traffic problems had not been considered at all.

 

97/14 POLICE – No report had been received this month

 

98/14 PLANNING

a.    Applications to consider

      i.        14/00989/CU - Galgate Mill, Chapel Lane - Change of use, conversion and alterations of retail showroom – Mr Ayub Hussain. This was discussed at the open forum (96/14).

RESOLVED:      That the Council indicate their objection to this application on the basis that the number of people would generate traffic that would exacerbate existing conditions. Letters would be written to the Highways Directorate and the Highways Agency expressing concern.

     ii.        14/01076/CU - Change of use of land to site 50 touring caravan pitches with associated access and landscaping - Mr R Birkin, Wyreside Lakes Fishery, Gleaves Hill Lane, Ellel. Councillors considered the additional traffic that would be generated by the development and considered this to be unacceptable.

RESOLVED:      That the Council indicate their objection to this application on the basis that the development was too large and traffic access was poor. It was also likely to increase the traffic using the M6 Forton Services for access and egress.

    iii.        14/01100/CU - Part retrospective application for the change of use of existing redundant agricultural building to agricultural fabrication business with associated parking and change of use of two residential dwellings to offices - Mr Ken Drinkwater, Condergarth, Kit Brow Lane, Ellel. The Council considered that the development was not visible from the road and there would be no additional traffic generated.

RESOLVED:      That the Council indicate they had no objection to this application.

b.    Other

       i.           Presentations from Parish Council Neighbourhood Planning Event were noted by the Council

      ii.           Tree Preservation Order No.542 (2014) was noted by the Council.

     iii.           Temporary Prohibition of Through Traffic Order – Stoney Lane, Ellel was noted by the Council

 

99/14 FINANCE

a.      To consider and authorise payment of the following accounts:-

Mr G France – Salary Oct £72.00

K A Coleman – Salary Oct £261.13

Mr G Catterson – Salary Oct £202.50

Eon VH - £215.08 (DD)

PAYE Oct - £29.00

Eon Recreation Rooms - £98.04 (DD)

G Catterson – Expenses £51.30

 

RESOLVED:          That the Council agree payment of all the above accounts. 

 

b.     To acknowledge receipt of following income: - it was noted that because of the change of Clerks the bank statements had not been received and therefore the income was not known.

c.     Sign bank statements – this had not been possible for the reasons above.

d.     Village Hall Loan – The Council acknowledged receipt of £500 from the Village Hall Trust towards repayment of the loan.

 

100/14 SPORT ENGLAND BID

The Council discussed the inclusion of a £1500 contribution to the football changing rooms project in the Sport England Bid for funding. It was noted that the Council had already paid for the planning application and that this would be part of the £1500 that was included in the bid. Concern was expressed that the amount was capped at £1500 and that the Council would not be expected to make a further contribution if the project overspent.

RESOLVED:      That the Council approve the £1500 contribution to the Football Changing Rooms project subject to gaining funding from Sport England.  (Vote was 4 for and 1 abstention)

 

101/14 LENGTHSMAN – The new Clerk apologised to the meeting that he had not realised it was his responsibility to pass on the schedule of work agreed at the last meeting. Future work was identified as follows:

a)   Cut back brambles along the footpath of the new road on the right hand side of Dolphinholme Village Hall

b)   Contact Michael O’Riordan re which bench requires cleaning in Dolphinholme.

c)   Carwood Gardens Tidy Up

d)   Clean and tidy Bus Shelters at:

                                          i.    Potters Brook

                                         ii.    Bayhorse

e)   Clear and clean Bayhorse Subway

 

102/14 RHUBARB CITY NEWS – It was reported that the newsletter was being well received and was now being run by an excellent group of volunteers. However there was a current deficit of £287 (the shortfall between advertising revenue and printing costs). The Council agreed that the deficit was a worthwhile expenditure and agreed to continue covering the deficit.

RESOLVED:      That the Council continue to cover the Rhubarb City News deficit. 

 

103/14 LALC CONFERENCE – A verbal report on the LALC Conference was given to the meeting. It was noted that an anti-fracking motion had been passed. It was also noted that Planning Authorities would be loath to oppose housing development in the future. However under EU regulations, proven traffic concerns would be considered a reasonable objection.

 

104/14 CORRESPONDANCE –

a)        Letter re Punch Taverns – the Clerk reported that he had received a letter from Punch Taverns’ solicitors to notify the Council that the lease on the pub car park had been mortgaged to a bank.  The mortgage was noted and the Clerk was asked to acknowledged receipt of the notification.

b)       Storey Homes – had invited Councillors to attend a consultation meeting regarding the development of Ellel Grange. Councillors considered any development in this area to be very problematic owing to traffic that would exit the site onto Stoney Lane. Some Councillors would attend the consultation and express concerns.

c)       Neighbourhood Planning Masterclass - noted

d)       Fields in Trust Newsletter – noted

e)       Highway Code Training – the Clerk reported that he had received late correspondence regarding free Online Highway Code training.  This was noted.

 

105/14 ANY OTHER BUSINESS

The subject of the housing development plan for Dolphinholme was raised. There was an excellent opportunity for the Council to submit an alternative proposal through Smiths Gore, surveyors and rural property advisers to the Duchy. It was agreed that Councillors Michael O’Riordan and Iain Collinson would attend a meeting with Smiths Gore as representatives of the Council. Michael O’Riordan was asked to notify the Chair as to when the meeting was taking place.

 

The meeting closed at 21.10hrs

 

 

 

 MINUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING HELD IN

THE RECREATIOIN ROOMS, GALGATE AT 19.15 MONDAY 13 OCTOBER 2014

 

 


Present:

 

Councillors: Mr S Booth (Chairman), Mr J Greenwood (Vice Chair), Mr I Collinson, Mr M Helm, Mrs H Helme

Mr M O’Riordan, Mr M Blundell (from 19.50hrs to 21.10hrs)

Others:        Mrs K Coleman, Mr G Catterson (Clerk to the Council).

 

79/14 APOLOGIES – None

 

80/14 DECLARATIONS OF INTEREST – Cllrs Booth, Helm and Helme declared an interest in any item regarding the Village Hall. 

 

RESOLVED:   That the minutes (previously circulated) of the Ordinary Parish Council meeting held on the 8 September 2014 be approved and signed by the Chairman as a true and accurate record.

 

81/14 COUNCILLOR RESIGNATION – The meeting noted that Mrs V Purnell had resigned from the Parish Council. It would be necessary for notices to be placed on the Parish Council notice boards and in Rhubarb News, requesting expressions of interest for a replacement.

 

82/14 OPEN FORUM / PUBLIC PARTICIPATION – there were no members of the public at the meeting.

 

83/14 POLICE – A police report of incidents had been received and the Clerk had emailed to all members.

 

84/14 PLANNING

i)     Applications to consider

       a)    14/00922/CU         change of use of agricultural land for the continued siting of a caravan to be used for residential purposes – Mrs E Boow, Saddle Farm, Kit Brow Lane, Ellel

RESOLVED:          That the Council indicate their objection to this application on the basis that it was an inappropriate use of agricultural land.

b)    14/00993/CU         change of use of dwellinghouse (C3) to a childrens care home (C2) – Ms N Wareing, Springfield, Bay Horse Road, Ellel

RESOLVED:          That the Council indicate they had no objection to this application.

c)     14/01025/FUL        erection of an agricultural building – Mr Park, Walkers in The Field, Scriffen Lane, Ellel

RESOLVED:          That the Council indicate they had no objection to this application in principle however it should be adequately screened with trees and in a finish that is sympathetic to its surroundings.

d)    14/01037/FUL        creation of 1st floor external door in existing bale wall and re-roofing of building – Mr D Howell, Unit 18 Galgate Mill, Chapel Lane.

RESOLVED:          That the Council indicate they had no objection to this application.

e)    14/01005/RCN       change of use of Lydon House from holiday accommodation to residential use (pursuant to removal of condition 4 which limits occupancy to Manager’s accommodation) Mr R Sanderson, Lydon Barn, Potters Brook, Ellel

RESOLVED:          That the Council indicate they had no objection to this application.

ii)   Other

a)    Local Plan Consultation results – these had been circulated for information

 

85/14 FINANCE

(a)To consider and authorise payment of the following accounts

Mr G France – Salary Sept £72.00

K A Coleman – Salary Sept £488.27

BSG £500 – Craft Centre

Eon VH - £386.84 (DD)

PAYE Sept - £35.40

Eon Recreation Rooms - £46.66 (DD)

K A Coleman – Expenses £37.38

 

RESOLVED:          That the Council agree payment of all the above accounts. 

(b) To acknowledge receipt of following income:- punch taverns rent £880, Interest £2.23, craft centre rent £300, £750 L County Council (grant for path), £6800 Lancaster University Grant (Footpath), Rhubarb News £12

RESOLVED:          That the Council note payment of all the above accounts. 

(c) Bank statements were checked and any income initialled.

 

Mr M Blundell joined the meeting

 

(d)   The Chair checked and agreed PAYE and Petty Cash transactions

(e)   Village Hall Loan – It was proposed to postpone discussion of repayment of the loan until after the Village Hall Trust (VHT) had held their meeting on 28 October 2014. It was suggested that the VHT be encouraged at their meeting to approve the use income from the PV panels to pay back the loan.

       An update was given to the meeting regarding progress on the installation of the panels as follows:

            i.        The full grant from the LEF had been approved.

           ii.        Planning consent had been submitted to Lancaster City Council

          iii.        Forty panels would be installed rather than the initially planned sixteen.

       A view was expressed that the Village Hall was now financially sound and could afford to make more regular payments to discharge the loan. This money could be used to reduce the Parish Councils Loan from the Public Works Loan Board.

RESOLVED:          That the Council postpone further discussions regarding the Village Hall Loan until their next meeting in November. 

(f)    The Councillors questioned why there was an overspend of £13,372.58 against budget. The Clerk explained that it was simply an accounting issue in ’12 Special Projects’ where grant money had not been received in the same month as the expenditure. It was noted that the ‘Forecast end of year balance’ was as expected.

RESOLVED:          That the Council note and agree the Budget Review for October. 

 

85/14 RISK ASSESSMENT – FROST/ICE/SNOW

a)         The Risk Assessment was noted and agreed. The salt bins were discussed and it was agreed that Dolphinholme’s salt bins needed filling by approximately 1/3rd.The Chair agreed to check all the bins and arrange access for Lancaster City Council

RESOLVED:          That the Council approve the risk assessment for frost, ice or snow. 

 

86/14 LENGTHSMAN – Future work was identified as follows:

a)   Cut back brambles along the footpath of the new road on the right hand side of Dolphinholme Village Hall

b)   Contact Michael O’Riordan re which bench requires cleaning in Dolphinholme.

 

87/14 BOUNDARY REVIEW – Article to be placed in Rhubarb City News (already sent to Grapevine for inclusion).  It was noted that 10% of the parish would need to vote for a change in the proposed new constitution of the Parish Council. Any petition form that was used must include a column for the signatory’s postcode. Michael Helm would circulate the email re the Boundary Review and contact Lancaster City Council to ascertain the likelihood of securing a change from the Boundaries Commission.

 

88/14 REMEMBRANCE SUNDAY – It was confirmed that Brian Walmsley would need paying for the wooden crosses that children would place in front of the War Memorial on receipt of the necessary paperwork.

RESOLVED:          That the Council reimburse Brian Walmsley for the wooden crosses. 

 

89/14 RECREATION FIELDS, GALGATE

a)    Dog Control Orders – Ian Collinson confirmed he was still in discussions with the Dog Warden.

b)    Galgate Water Meter Readings – all meters had read zero as a result of probably using the unmetered hidden supply source. 

RESOLVED:      That the Council levy a standing charge of £10/meter, for the meter and administration costs.

c)     Community Rooms Booking Policy – to be considered at a later meeting.  However the Clerk asked for guidance from Councillors as to what they thought a reasonable hire charge and refundable booking deposit may be. It was agreed at £5/hr for hire and £20 refundable booking fee would be appropriate.

 

90/14 STANDING ORDERS – Standing Orders were reviewed.

RESOLVED:          That the Council approve the Standing Orders for a further year. 

 

91/14 DOLPHINHOLME – The meeting considered a quote for renewal of fence/hedge at the playground. The meeting agreed that the contractor be asked to give the Council sight of his public liability insurance. Michael O’Riordan would pursue the possibility of receiving £500 of grant aid.

RESOLVED:          That the Council approve the quote for the work subject to having sight of insurances. 

92/14 CRAFT CENTRE – It was agreed that a letter be sent to Mr Bunting at the Craft Centre notifying him of the increase in rent according to the lease arrangements.

RESOLVED:          That the Council approve the revised rent and back payments for the lease of the Craft Centre Car Park

The Councillors discussed the legal costs that ensued from a leasee being difficult when trying to resolve issues. They wished to investigate the possibility of adding a clause to the lease that made the leasee liable for Council’s legal costs.

 

93/14 CORRESPONDANCE –

a)                    National Grid Consultation – it was reported that the preferred route for the 400KV link to the Grid was across Morecambe Bay.  New power lines would be required and the options for pylons were the same design as standard pylons but 3 times the height or a new design that was the same height as exiting pylons.

 

Mr M Blundell left the meeting

 

b)            LALC AGM – 8th November 2014 at 10.00hrs

c)             LALC Accounts - noted

d)            Freedom of Information Seminar – The Council approved the expenses involved in the Clerk attending if he wished to do so.

e)            Fields in Trust Newsletter – Noted

 

The meeting closed at 21.20hrs

 

MINUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING 08.09.14

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mr I Collinson, Mr P Mather (arrived after item 6) Mrs H Helme and 2 residents.

 

60/14 APOLOGIES – Cllr M Blundell

 

61/14 DECLARATIONS OF INTEREST – Cllrs Booth, Helm and Helme declared an interest in any item regarding the Village Hall.  Cllr Greenwood declared an interest in item 6(b) and (c). 

 

62/14 MINUTES

It was resolved that the minutes (previously circulated) of the Ordinary Parish Council meeting (14.07.14) be approved and signed by the Chairman as a true and accurate record.

 

63/14 OPEN FORUM

i)          Planning Application 14/00647/OUT – a resident was in attendance to advise that this planning application had been refused by Lancaster City Council and explained his intention to re-submit the application.  The Clerk was asked to write to the City Council to reconfirm the Council’s support for this application.

 

64/14 POLICE – A police report of incidents had been received and the Clerk had emailed to all members.  Cllr Booth explained that he had been contacted regarding an issue of graffiti on Chapel Street.

 

65/14 PLANNING

A.   Applications to consider

a)   14/00841/FUL demolition of existing garage/erection of replacement single storey side extension – Mr and Mrs P Garner, 1 Birch Avenue, Galgate.

b)   14/00784/CU change of use/conversion of existing redundant barn to create 4 self-contained holiday accom (C3) and conversion of existing outbuilding to create external storage area – Mr & Mrs Wilson, Scale House Farm, Conder Green Road, Galgate.

c)   14/00791/FUL erection of a single storey extension to existing agricultural outbuilding – Mr J Garner, Chipping road Barn, Chipping Lane, Bay Horse.

d) LCC/2014/00117 Dolphinholme Primary School, Dolphinholme – perimeter path, wild flower and orchard area and outdoor classroom.

The details for the above applications had been emailed to Cllrs for comment and no comments had been received.

e)   14/00814/FUL erection of 2 detached agricultural buildings with associated access, Mr D Hough, Wellington Crag Farm, Starbank, Bay Horse.

This application was circulated to members and the Clerk was asked to re-iterate the comments made on the earlier submission of this application.

f)   14/00923/FUL and 14/00924/LB Mr M Worthington, Fleece Inn, Abbeystead Lane, Dolphinholme – 2 storey rear extension to form hotel reception, ladies WC, biomass boiler rooms shop, store and bedrooms, landscaping works and garden folly.

It was resolved that the Council indicate their support for this application.

g)   14/00830/FUL 3 storey extension to Faraday Building and extension to external staircase, M Swindlehurst, Lancaster University

h)   14/0105/TCA – fell 1 scots pine tree and removal of conifer hedge – Mr J McGorrigan, 7 Dolphinholme Mill, Wagon Road, Dolphinholme.

i)    14/00952/FUL erection of detached bungalow, Mr J Barnes, Old Builders Yard, Chapel Lane, Galgate.

It was resolved that the Council had no objections to g, h and i above.

 

B)  Other

i)    Lancashire County Council – a request to carry out work on FP38 had been received.

It was resolved that this work would not be undertaken by the Council.

 

66/14 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary July £96.00 (extra jobs £30)

Garstang Timber £70.54 (security barrier fix)

Mr G France – Salary August £72.00

British Legion (2 wreaths) £40.93 (K Coleman)

PAYE July/August - £77.00

Eon Recreation Rooms - £46.66 (DD)

K A Coleman – Expenses £58.27

Print Room (Rhubarb News) £148.50

Eon VH - £386.84 (DD)

Petty Cash £100

K A Coleman – Salary July £488.27

K A Coleman – Salary August £488.06

M’O Riordan £55.00 football nets Dolphinholme

J France – grass/hedge cutting Dolphinholme £246

G Hayhurst £160 Height Barrier repairs

Karl Moss - £140 – Height Barrier repairs

 

It was resolved that all the above accounts be paid. 

(b) To acknowledge receipt of following income:- punch taverns contribution to boundary fence £410.57, rhubarb news £30, village hall gas/elec repayment £311.41, university turbine fund £5912.00

It was resolved to acknowledge the above income

(c) bank statements were checked and any income initialled.

(d) The Clerk gave an update on the Rhubarb News income and printing costs. 

 

67/14 RECREATION FIELDS, GALGATE

a)         Byelaws – a draft copy had been circulated prior to the meeting and it was resolved to approve the byelaws.

It was resolved to confirm the above proposal.

b)         Dog Control Orders

It was resolved that Cllr Collinson would speak to the Enforcement Officer at City Council.

c)         Recreation Field Users Agreements – Cllrs Purnell/Mather and Collinson gave an update on a recent meeting that had been held with members of the groups/clubs. Cllr Mather explained some of the figures in a presentation he had prepared and recommended that only the running costs be included in the charges made to the users all the exceptional costs to be covered by the Parish Council. This amounted to £2839.53.  It has been explained to the user groups that the Parish Council are there to support the clubs and to work with them.  The Clubs had advised that they did not have the funds to pay any further charges and it was suggested by the Cllrs that the club’s accounts be presented to the Parish Council so that they could have input.  The insurance situation was raised and the Clerk was asked to discuss the public liability issue with Zurich.  It was proposed that the introduction from Cllr Mather’s presentation be published in the Rhubarb News.  The Chairman thanked Cllrs Collinson, Purnell and Mather for their input.

It was resolved to approve the above recommendation/proposals

d)         Ground Rents for Users

It was resolved that invoices be raised for £70 for the 2013/2014 contribution towards costs.

e)         Key System for Recreation Rooms – Cllr Collinson confirmed that the system would be ready for use from end of September and proposed that an item on rental of the rooms be placed in the next edition of the Rhubarb News.

It was resolved to approve the above proposal.

f)          Water Meter Readings

It was resolved that Cllrs Greenwood/Collinson would read the meters so that clubs could be charged.

g)         Security BarrierCllr Greenwood to collect the padlock from Cllr Booth and repair.

 

68/14 LENGTHSMAN – work sheets had been received and the following work was highlighted:

- strimming near tennis courts/electric meter boxes – Galgate

- strim a path to the bowling green.

It was resolved to approve the above work.

 

69/14 LANCASTER CITY COUNCIL – inspection reports for the Dolphinholme and Galgate play areas had been received.  The Clerk was asked to enquire if repairs had been carried out to the City Glider on the Galgate playground.

It was resolved to note the other comments.

 

70/14 LANCASTER UNIVERSITY WOODLAND TRAILS – Cllr Helm provided an update and proposed that no further action be taken by the Parish Council.

It was resolved to accept the above proposal.

 

71/14 RISK ASSESSMENT – it was proposed that the circulated draft Risk Assessment be approved and the Clerk was given authority to review/purchase any required signage.

It was resolved to approve the above proposal.

 

72/14 ASSET REGISTER – it was proposed that the revised draft be approved and to note that the levels of insurance cover were considered adequate for the Council’s assets.

It was resolved to approve the circulated draft.

 

73/14 POLLING DISTRICT AND POLLING PLACES REVIEW – it was proposed that no comments be given to City Council on the review. Cllr Helm proposed that members approve the publication of an article in the 2 newsletters about a petition to initiate a Governance Review regarding the boundary changes to the Ellel Ward that were impacting on the Parish Council.

It was resolved that the Council proceed as proposed and Cllr Helm to draft articles for the 2 newsletters.


 

74/14 CRAFT CENTRE LEASE – it was proposed that the fee of £500 + VAT be approved, that a rent review be considered and that solicitors be asked about the formal route of giving notice.

It was resolved to approve the above proposal.

 

75/14 UNIVERSITY WIND TURBINE GRANT

i)          Photovoltaic Tiles – it was reported that the funding had been received from the university and proposed that an application for Planning Approval of the scheme be progressed.

It was resolved that the Council approve the above proposal.

ii)         Footpath Enhancements – it was confirmed that funding had not yet been received for this project and Cllr Helm volunteered to chase.  Cllr Helm reported that legal agreements are currently being put in place.

 

76/14 OUTSTANDING WORKS/ACTIONS UPDATE

b) Electric Meters – ongoing.

c) Inspection Process – ongoing.

 

77/14 CLERK – it was proposed that Mr Gareth Catterson be appointed as Clerk to the Council and that a Contract of Employment be drafted with a starting salary on scale SCP15 with a review of salary on successful completion of a probationary period of 6 months.  The current Clerk was asked to work out a schedule for the handover to the new Clerk and the Council acknowledged that they may be paying 2 salaries for a short time.

It was resolved to proceed as proposed.

 

78/14 CORRESPONDENCE

i)          Letter of thanks for the S137 donation from Galgate Horticultural Show.

It was resolved to note the letter.

ii)         Veterans in Communities

It was resolved that no further action was necessary.

 

 

MINUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING 14.07.14

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mr I Collinson, Mr M Blundell (arrived late), Mr P Mather (arrived late) Mrs H Helme and 1 resident.

 

42/14 APOLOGIES – Nil

 

43/14 DECLARATIONS OF INTEREST – Cllrs Booth, Helm and Helme declared an interest in any item regarding the Village Hall.  Cllr O’Riordan declared an interest in item 6(b) and Cllr Greenwood declared an interest in item 6(e) and (f). 

 

44/14 MINUTES

It was resolved that the minutes (previously circulated) of the Ordinary Parish Council meeting (09.06.14) be approved and signed by the Chairman as a true and accurate record.

 

45/14 OPEN FORUM

i)          Lancaster University Woodland Trails – a resident was in attendance to discuss the use of the trails around the perimeter of the University for dog walking and horses.  Cllr Greenwood confirmed that he had spoken to the Head of Ground Staff at the University who had advised that they discouraged the use of the trails for dog walking etc.  It was agreed that Cllr Helm would follow up with the university.

ii)         Traffic Lights, Galgate – the revised timing of the traffic lights and the pelican crossing were raised again.  The Clerk was asked to chase with the Police and LCC.

iii)         Silk Mill, Galgate – it was reported that the new owners of the mill had been contacting some of the independent businesses on the site re compulsory purchase, demolishing of buildings.  The resident was informed that no planning applications had yet been submitted by the owners.

iv)        Planning Application 14/00647/OUT – a resident was in attendance to discuss this planning application.  Photographs of the site were shown and the resident explained the intention to enhance the area if his application was successful.

 

46/14 POLICE – No report had been received.

 

47/14 PLANNING

A.   Applications to consider

a)   14/00662/FUL – erection of 1st floor extension over existing detached garage incorporating line to existing 1st floor – Mrs and Mrs Cheesbrough & Baker, 23 Vernon Crescent, Galgate

It was resolved that the Council had no comments to make on this application.

b)   14/00647/OUT – outline application for demolition of existing building and erection of 1 residential detached dwelling Mr and Mrs KI parker, Brookside, Whams Lane, Bay Horse

It was resolved that the Parish Council support this planning application as it will enhance/improve the area and local services are available to sustain this development.

c)   14/00633/VCN – erection of new supermarket, construction of new access, servicing and parking, footways, - Mr G Booth, Land at Lawsons Bridge, Scotforth Road, Lancaster

d)   14/00474/FUL – refurb of security lodge building – Mr J Lee, Lancaster University

e)   14/00568/FUL – eection of an agricultural building – Mr Park, Walkers in The Field, Scriffen Lane, Ellel

It was resolved that the Council had no comments to make on the above 3 applications.

f)   14/00590/AD – Agricultural determination of agricultural machine storage building – L M Harrison and Sons – Croft Heights Farm, Abbeystead Road, Ellel (determined by 9th July)

It was resolved to note this application.

B)  Other

i)    Lancaster City Council Land Allocations – a number of Councillors had recently attended the consultation events organised by City Council.  It was proposed that the Parish Council comment as follows:-

- all new development to be proportional/appropriate for the area

- Sustainability and infrastructure to be considered

- support the right type of houses in the right place – houses for young people

- current drainage/flood issues

- to object to expansion of boundaries and merging of villages

It was resolved to respond as above.


 

 

48/14 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary June £72.00

Garstang Timber £128.26

PAYE June - £35.60

Eon Recreation Rooms - £24.01 (DD)

K A Coleman – Expenses £25.27

Print Room (Rhubarb News) £148.50 (S Hoggarth)

Eon VH - £115.51 (DD)

Dolphinholme Show S137 £150

K A Coleman – Salary June £488.07

BDO Stoy (external audit) £360.00

One Com – email/website host £23.76

J France – grass cutting Dolphinholme £168

Carlisle Glass – Lock for recreation rooms £237.31

Galgate Horticultural Society £150.00

British Gas (VH) £191.46

 

It was resolved that all the above accounts be paid. 

(b) To acknowledge receipt of following income:- £70 UU repayment for repair to kerb stones, VH Insurance £740.99, rental of recreation rooms £60, football club electric £370.88, punch taverns rent £880, £5815.27 VAT repayment, Sita Grant refund £1784.62, rent Craft Centre £300, rhubarb news £20

It was resolved to acknowledge the above income

(c) bank statements were checked and any income initialled.

(d) S137 – Galgate Horticultural Society

It was resolved to pay a grant of £150 and a cheque was signed.

(e) 2013/2014 Audit – the Clerk reported that the external audit had been completed and that no issues had been  raised.  Members were asked to approve and accept the annual return.

It was resolved that members approve the annual return.

(f) Nat West Business Reserve Account – communication had been received from Nat West regarding interest rates and payment of interest.  The Clerk reported that no other instant access accounts were available with Nat West the alternatives would be move banks or use a notice account. 

It was resolved that the Business Reserve Account be retained.

(g)  Budget Review – various questions about the budget were raised and it was proposed that members note that most of the budget areas are on target and that income projections were on track.  It was reported that County Council would be contributing £1000 towards the new path at the playarea.

It was resolved to approve the above proposal.

 

49/14 WREATHS FOR WW1 COMMEMORATIVE DAY

It was resolved to purchase 2 wreaths (1 Dolphinholme/1 Galgate).

 

50/14 FOOTBALL NETS DOLPHINHOLME – Cllr O’Riordan reported that new nets would cost approx £70 for a pair and also advised that the hedge at the play area was in need of cutting back at a cost of £100.

It was resolved that Cllr O’Riordan be given authority to proceed with the above.

 

51/14 BYE LAWS – information on the process to implement bye laws had been circulated prior to the meeting and members had been asked to consider the enforcement issue of the bye laws.  The Clerk explained that model bye laws are available to view on line and it was proposed that the Clerk prepare draft bye laws for consideration by members at the September meeting.

It was resolved to proceed as above.

 

52/14 DOG CONTROL ORDERS – the Clerk reported that she had spoken to City Council about signs for the recreation fields.  It was reported that dog owners were letting dogs into the play area and ignoring the no dog signs.  Dogs had also been seen on the cricket/football pitches.  Cllr Collinson proposed that he contact City Council to request that an enforcement officer visit the fields.  Cllr Blundell raised the issue of damage to the cricket boundary by barge owners reversing their vehicles, also the possibility of fencing at the corner of the village hall to stop people walking over the cricket pitch.

It was resolved to approve the proposal that Cllr Collinson contact City Council.0

 

53/14 LANCASHIRE COUNTY COUNCIL – members had been asked to assess the draft criteria that had been issued for assessing subsidised bus services and to provide any comments. 

It was resolved that no comments would be given.

 

54/14 LENGTHSMAN – work sheets had been received and the following work was highlighted:

- strimming near tennis courts/electric meter boxes – Galgate

- strim around bus shelter at Hampson Lane and remove some small saplings.

It was resolved to approve the above work.


 

55/14 CRAFT CENTRE – further information had been received from solicitors and it was proposed as follows:-

-       Leave the lease as is for now

-       Clerk to investigate a rent review

-       Cllr O’Riordan stated that the Council should in future recover the legal costs for leases

-       Cllr Booth to search for any communication regarding the charges for drafting the lease

It was resolved to proceed as above.

 

56/14 UNIVERSITY WIND TURBINE GRANT – it was reported that a grant application had been submitted to LEF for further money for the Village Hall.  The Council were still awaiting the terms and conditions of the university grant so it was proposed that no further action be taken at present

It was resolved that the Council approve the above proposal.

 

57/14 OUTSTANDING WORKS/ACTIONS UPDATE

a) Water Meters – some of the meter readings had been taken but it was reported that various issues had come to light.  It was proposed that invoices be issued to the bowling club and the allotments and that the recreation rooms and the VH meters be read.

It was resolved to proceed as above.

b) Electric Meters – ongoing.

c) Inspection Process – ongoing.

 

58/14 CORRESPONDENCE

i)          Three Tier Forum – a request for an agenda item form had been received from LALC.  Cllr Helm reported that normally items for the 3 Tier Forum are raised by the Parish representative.

It was resolved that no items be requested at this time.

 

59/14 CLERK – The Clerk was asked to draft a list of tasks so that a job split/share could be considered.

 

 

MINUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING 09.06.14

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mr I Collinson, Mr M Blundell, Mrs H Helme.  PC Andy Massingham and 1 resident.

 

20/14 APOLOGIES – Nil

 

21/14 DECLARATIONS OF INTEREST – Cllrs Booth, Helm and Helme declared an interest in any item regarding the Village Hall.  Cllr O’Riordan declared an interest in item 6 – application 14/00578/FUL.  Cllr Helme declared an interest in item 6 – application 14/00400/CU.

 

22/14 MINUTES

It was resolved that the minutes (previously circulated) of the Annual Parish Council meeting (12.05.14) be approved and signed by the Chairman as a true and accurate record.

 

23/14 OPEN FORUM

i)          Lancaster University Woodland Trails – a resident was in attendance to ask the Parish Council to support her proposal that the University allow dogs and horses to use the trails around the perimeter of the university.  It was proposed that an item be placed on the July agenda so the Council can discuss.

ii)         Traffic Lights, Galgate – the revised timing of the traffic lights and the pelican crossing were raised.  PC Andy Massingham informed the meeting that they had received a number of complaints about this issue and volunteered to contact the traffic police.

iii)        Play Area, Galgate – the ownership of the play area in the centre of the village was discussed and a resident asked if the equipment could be maintained/up dated.  It was explained that the equipment was owned by City Council and Cllr Helme volunteered to discuss the possible upgrade with the City Council. 

iv)        Village Hall – it was reported that the recent grant application made to the Community Benefits Fund had been successful.  The Parish Council would be receiving £5912 to erect photovoltaic tiles on the roof of the Village Hall.  Mr Peter Mayne was in attendance to ask the Parish Council about a possible way of raising more funds so that the full monitoring equipment could be installed in readiness for further tiles to be erected at some point in the future.  It was proposed that the sub-committee (Cllrs Collinson, Booth and O’Riordan) meet with Peter Mayne to discuss the details and report recommendations to a full meeting of the Council.

It was resolved to proceed as above.

 

24/14 POLICE

A report on incidents/actions had been received. PC Massingham gave a summary of the crimes in the area and advised that they had been dedicating more time to the Galgate area during the evenings due to the number of crimes.  The possibility of putting double yellow lines on Salford Road from the Dr’s Surgery to the viaduct was raised and PC Massingham advised that this was being monitored.  The Chairman thanked PC Massingham for attending. 

 

25/14 PLANNING

A.   Applications to consider

a)  14/00400/CU Part retrospective app for the change of use of existing redundant agric building to agric fabrication business with associated parking and change of use of 2 residential dwellings to offices – C&C Fabrication & Maintenance Ltd, Condergarth, Kit Brow Lane.

b)  14/00472/FUL Erection of an agricultural storage building – Mr M Dickson, Abbeystead Wood Yard, Abbeystead Road.

c)   14/00529/FUL Installation of replacement windows and refurbishment of existing ASH House Building – Helen Wood, Lancaster University.

d)  14/00578/FUL – demolition of existing porch and erection of replacement single storey side extension, 2 storey rear extension, raising existing roof to create an additional storey and relocation of existing access point – Mr G Hayhurst, Wyresdale View, Starbank, Bay Horse, Lancaster.

e)  14/00554/CU – change of use and conversion of existing redundant stables to form dwelling house with parking and landscaping – Mr M Gorton, The Bungalow, Conder Green Road, Galgate.

It was resolved that the Council had no objections to the above applications.

B.   Other

i)    Lancaster City Council – Land Allocations – the Council were encouraging residents to attend the forthcoming consultation events being held in the area and it was proposed at this stage that no further action be taken.

It was resolved to take no further action.


 

26/14 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary May £72.00

Garstang Timber £184.97+£31.76+£192.38 = £409.11 (fencing under recreation rooms)

PAYE May - £52.80

Eon – Recreation Rooms £62.25

K A Coleman – Expenses £37.89

Print Room (Rhubarb News) £165.00 (already paid)

Eon Village Hall Electric £112.42

Signs for new play area £19.27 (K Coleman)

K A Coleman – Salary May £470.87

New Play Area Opening Event - £23.44 (K Coleman)

New Play Area Opening Event and Clean of Rooms - £49.06 (V Purnell)

Barratt Lettings (Internal Audit) £500

Garstang Timber £101.97 (29.05+72.92)

T Speak Plumbing (water meters) £450.96

G Hayhurst (tennis court panelling) £355

James Gardner – repair Kerb edgings VH £84

James Gardner – footpath behind rec rooms £652.50

Karl Moss Joinery – new lock/panels to tennis courts, boarding to recreation rooms £560

It was resolved that all the above accounts be paid.  Cllr Helm reported on an email that had been received regarding the new notice board bought for Dolphinholme.  He volunteered to reply to the email.

(b) To acknowledge receipt of following income:- £12 rental of land Chapel Street.

It was resolved to acknowledge the above income

(c) bank statements were checked and any income initialled.

 

27/14 INTERNAL/EXTERNAL AUDIT REPORT 2013/2014

A)         Internal Audit - Helen Barratt was in attendance to report on the internal audit and confirmed that the systems that were in place were more than adequate for the Council.  Last year it had been suggested that the Council reviewed the income budget along with the expenditure budget to give increased awareness of outstanding debt to be recovered.  Helen was pleased to see that this has been implemented and had resulted in an improvement in control.  Helen also stated that in previous years she had been concerned about the collection of advertising revenues from the Rhubarb News.  Now that it is intended to print 6 issues of the newsletter, Helen felt that it was increasingly important that advertising receipts are collected in a timely manner and are sufficient to cover the costs of the printing.  She was pleased to see that a News team has already been appointed and that the Council have a representative on the team.  Helen also confirmed that there were no issues to report on the accounting statement and suggested the following improvements:

i)          Risk Register – update to include a risk relating to the playground equipment in line with the principals of child protection policy, emphasis to be placed on ensuring the health and safety of users of the equipment.

ii)         Financial Regulations require three quotes for all expenditure over £1000.  It is not always apparent from the minutes that this has been done.  The minutes should include reference to the quotes and why the successful quote was chosen.  If there is a reason why 3 quotes have not been obtained then this should be recorded in the minutes.  It was proposed that the Council implement the above recommendations. The Chairman thanked Helen for attending the meeting and for her work.

It was resolved to proceed with the above proposal.

 

(B) External Audit 2013/2014

A copy of the bank reconciliation and section 1 of the external audit report had been circulated to members before the meeting and The Chairman read the clauses in Section 2.  It was proposed that the Council approve Sections 1 and 2 of the audit report and that the Chairman/Clerk/RFO sign on behalf of the Council.

It was resolved to approve the above proposal.

 

28/14 LEVEL OF SURPLUS FUNDS

It was resolved that the level of surplus funds be acknowledged and that monies borrowed from the Recreation Rooms and the Business Reserve bank accounts be transferred back to these accounts.

 

29/14 RESERVES POLICY – a draft policy had been circulated prior to the meeting and members had been asked to approve the policy.

It was resolved to approve the policy.

 

30/14 S137 GRANT – DOLPHINHOLME SHOW

It was resolved to approve a grant of £150 to the show.

 

31/14 PLAY AREA GALGATE

It was resolved that the Clerk speak to County Council about recovering some of the costs of the wood underneath the community rooms/forming of the path to the play area.


 

32/14 PLAY GROUND REPORTS

i)          Galgate – Perimeter fence being dealt with, lengthsman asked to rake bark and Clerk to contact Playdale about the compacting.

ii)         Dolphinholme – roundabout being looked at, stone wall inspection being arranged by Church, Cllr Greenwood offered to seed under some of the play equipment.  It was proposed that the Council consider buying new nets for the goals.

It was resolved to include the purchase of new nets on the July agenda for consideration.

 

33/14 BYELAWS

It was proposed that the Council consider implemented byelaws on the recreation fields at Galgate:-

i)          No overnight parking without permission

ii)         No tipping or bonfires

iii)        Dogs on Leads/Dog Exclusion (no dogs allowed on marked sports areas)

It was resolved that the Clerk investigate the above and report to the next meeting of the Council.

 

34/14 LANCASTER COUNTY COUNCIL – a report (no 99758) asking the Council if they wanted to undertake the maintenance had been received. 

It was resolved that the Council do not do the work on this occasion.

 

35/14 RECREATION ROOMS – the new booking/key system was discussed and it was proposed that the recreation sub-committee arrange a meeting so that the charges/deposit/key system can be discussed.  It was also proposed by Cllr Helme that the Council thank Mark Blundell for all his help with the recreation rooms.

It was resolved to accept the above proposal and The Council thanked Mark for his contribution.

 

36/14 LENGTHSMAN – additional work for the lengthsman was proposed as follows:

-      To clear the triangle of land on Salford Road

It was resolved that the Clerk request the above work to be carried out.

 

37/14 CRAFT CENTRE – the renewal of the lease was discussed and it was proposed that the Clerk contact solicitors regarding completion of a shorter term lease (2 years).

It was resolved to proceed as above.

 

38/14 FOREST OF BOWLAND AWARDS

It was resolved that the Council propose Forest Hills if they meet the set criteria.

 

39/14 HAMPSON HOUSE – the derelict state of the house was discussed.

It was resolved that no action be taken by the Council.

 

40/14 OUTSTANDING WORKS

a) Water Meters – Cllrs Collinson and Greenwood were asked to read the meters and report the readings to the Clerk so that invoices could be raised to all the users.

b) Electric Meters – ongoing.

c) Inspection Process – ongoing.

 

41/14 CORRESPONDENCE

i)          Football Club – a member of the football club had contacted the Clerk to raise the issue of the damage to the small football pitch during the recent charity day.  The football club were concerned that further damage would be caused at the Fun Day (15th June 2014) that was being organised by Village Hall volunteers.  This issue was noted by the Council.

 

 

 

MINUTES OF THE ELLEL ANNUAL PARISH COUNCIL MEETING 12.05.14

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mr I Collinson and Mr P Mather and 2 residents. 

 

001/14 ELECTION OF CHAIRMAN AND VICE CHARIMAN

It was resolved Chair: Cllr Booth and Vice-Chair Cllr Greenwood.  Acceptance of Office forms were completed for the Clerk’s retention.

 

002/14 APOLOGIES – Cllrs Mr M Blundell and Mrs H Helme

 

003/14 DECLARATIONS OF INTEREST – Cllrs Greenwood and Purnell declared an interest in item 6i)a and Cllr O’Riordan declared an interest in item 6i)b. 

 

004/14 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (14.04.14) be approved and signed by the Chairman as a true and accurate record.

 

005/14 POLICE – Police items had been discussed at Annual Parish Meeting.

 

006/14 PLANNING

A.   Applications to consider

a)  14/00439/FUL Erection 2 agric buildings Mr Rhodes, Barrow Greaves Farm, Barrow Greaves, Ellel

b)  14/00431/FUL Erection 2 detached agric buildings Mr D Hough, Wellington Crag Farm, Starbank, Bay Horse

c)   14/00420/FUL Demolition of building and erection of replacement agricultural building – Mr Carter, Crag End, Starbank, Ellel

d)  14/00392/CU Change of use, conversion of existing redundant barn to b&b with associated landscaping and parking, erection of 1 storey extension – C Holt and P Riggs, Half Way House, Main Road, Galgate.

It was resolved that the Council had no objections to applications a), c) and d).  Application b) above the Council resolved to question the validity of the erection of 2 agricultural buildings.

B.   Other – Nil

a)   Land Allocations – concern was voiced regarding the areas of land highlighted for possible building in the Parish.  It was proposed that the Council delay providing comments until the consultation events have been held by Lancaster City Council.  (A drop in event is to be held at Ellel Village Hall on Tuesday 10th June at 2-7pm).

It was resolved to approve the above proposal.

b)   Lancaster Heritage Assets – the Council had been asked to comment on this draft document.  It was proposed that the Clerk circulate the document to all Councillors for any comments.

It was resolved to proceed as above.

 

007/14 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary April £72.00

Dolphinholme VH - £24.00 (rental of rooms)

PAYE April - £18.00

Fields in Trust membership - £25.00

K A Coleman – Expenses £21.37

Solicitors Fees £3000

K A Coleman – Salary April £505.67

Bouncy Castle Hire - £30.00

K Moss – Fencing to new playground £680.00

M O’Riordan – Locks for gates (new playground) £57.70

It was resolved that all the above accounts be paid.

(b) To acknowledge receipt of following income:- £278 rhubarb news ads, repayment gas/electric VH £1263.44, Sita Trust £19862.38, Precept £24,000, County Council public footpath scheme £200.

It was resolved to acknowledge the above income

(c) bank statements were checked and any income initialled.

(d) On-line banking

It was resolved that the application for online banking be completed again as the wrong form had previously been signed (only to be used for checking of statements).

 

008/14 SIGNS FOR BUS SHELTER – a quote of £4.00 per sign had been received.  It was proposed that the quote be approved on the authorisation of the polycarbonate material by Cllr Mather. 

It was resolved to proceed as above.

 

009/14 SITA GRANT - Cllrs Collinson, Greenwood and O’Riordan had carried out a site visit and it was proposed that the Council:

a. approve moving the cricket club’s container and erecting of a fence (location to be reviewed with cricket club)

b. path to the new playground to run alongside the rear of the recreation rooms.  Quotes to be obtained.

 

 

c. fencing/screening for the underside of the recreation rooms to be provided.

d. opening event

 - headteacher from Ellel St John’s School to be asked to perform the official opening

 - sweets to be bought for a sweet hunt

 - grass to be cut before the event

 - bonfire to be removed before the event

 - help needed before the event

 - buy drinks/biscuits

It was resolved to approve the above.

 

010/14 MUGA KICK BOARDS

It was resolved to review in the future.

 

011/14 LANCASHIRE COUNTY COUNCIL PERMIT SCHEME

It was resolved that no comments would be given on the draft scheme.

 

012/14 FINANCIAL REGULATIONS – amended financial regulations had been circulated to all members prior to the meeting.  It was proposed that the new regulations be adopted by the Council and signed by the Chairman.

It was resolved to approve the above proposal.

 

013/14 CRAFT CENTRE LEASE

It was resolved that the Clerk consult with the Solicitors regarding rights and obligations.

 

014/13 LANCASTER UNIVERSITY TURBINE FUND – Cllr Mather gave a report on the allocation of funding and confirmed that applications submitted for the photovoltaic tiles, the upgrade of footpath No 1 and the hedging society had all been successful.  It was proposed that an article be forwarded for publication in the Lancaster Guardian. 

It was resolved to write an article and Cllr Helm volunteered to draft. 

 

015/14 LENGTHSMAN – it was proposed that the lengthsman be allocated other tasks and that his normal tasks be completed once per month.  The other tasks proposed:

            Weed path at dolphinholme playground

            Rake and inspect bark at Dolphinholme and Galgate playground

            Sweep bus shelters – once per month

            Sweep Bay Horse subway – once per month (but a deep clean to be carried out in the summer)

            Mow the grass under the subway and around benches

            Litter pick at Galgate Recreation Fields

It was resolved to proceed as above and for Councillors to propose tasks on a monthly basis.

 

016/14 MEETING DATES/VENUE

It was resolved to approve the circulated list.

 

017/14 SUB COMMITTEES/WORKING PARTIES – it was proposed that the following committees and formats be approved:-

-      Recreation Field Sub-Committee – Cllrs Purnell, Collinson, Mather (full delegated authority)

-      Recreation Field Working Party – Cllrs Greenwood, Booth, O’Riordan and Helm (all recommendations to be discussed and approved by full Council)

It was resolved to approve the above.

 

018/14 OUTSTANDING WORKS

a) Electric Meters – ongoing.

b) Inspection Process – ongoing.

 

019/14 FOR INFORMATION

i) A letter had been received from the MP acknowledging receipt of the potholes needing repair.

               

 

MINUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING 14.04.14

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mr I Collinson, Mr P Mather, Mr M Blundell. 

204/13 APOLOGIES – Nil

205/13 DECLARATIONS OF INTEREST – Cllrs Booth, Helm and Helme declared an interest in any item regarding the Village Hall. 

 

206/13 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (10.03.14) be approved and signed by the Chairman as a true and accurate record.

 

207/13 OPEN FORUM - Nil

 

208/13 POLICE

A report on incidents/actions had been received and circulated to members prior to the meeting. 

 

209/13 SITA GRANT – Michelle Holroyd from County Council was in attendance to update on various meetings with users, advisors.  Discussions had taken place regarding

a) access to the new play area - it had been proposed that the container was moved to the end of the changing rooms and then an area fenced off for the cricket club. 

b) A small fence erected around the edge of the road to stop pedestrians crossing the cricket pitch

c) Screening of the underside of the portakabins.

It was proposed by Cllr Collinson and resolved that a site visit be arranged to review the above.

d) Opening Event – proposed to take place on 23rd May at 3.30pm

e) Games/Bouncy Castle/Refreshments to be organised (refreshments to be provided by Playdale).

f) Wildflower planting to be reviewed.

g) Information about the Sita Funding and the Opening Event to be put in Rhubarb News.

It was resolved to approve the above.

h) The use of the recreation fields by the Canal Barges was also raised.

i)  Use of the Cricket Pitch by visiting Parties

It was resolved that the Parish Council ask the Cricket Club for a contribution of £25.

 

210/13 PLANNING

A.   Applications to consider

a)  14/00322/FUL – The Library, Lancaster University – glazing replacement, entrance canopy

b)  14/00312/FUL – Mr Chippendale, Smith Green Farm, Stoney Lane, Ellel – erection of free standing portal frame building over existing yard and replacement of slate roof to cement fibre sheets on existing stone barn.

c)   14/0031/FUL and 14/00332/LB – withdrawn – invalid

It was resolved that the Council had no objections to the above applications.

B.   Other - Nil

 

211/13 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary March £72.00

K A Coleman – Salary March £469.70

PAYE March - £18.00

Zurich Insurance £2414.21

K A Coleman – Expenses £34.85

M Helm - £20.61 wood etc for new notice board

Garstang Tber £1002.44+£254.40 = £1256.84(play area)

S Booth £4.50 key cutting

British Gas – (VH) £752.39

Petty Cash £100

Eon (VH) - £173.22

Lancaster City Council bin collection £430.04

Playdale £23834.86 new play equipment

LALC – membership £476.18

G Hayhurst – hght barr £350 gate all wther £540 = £890

Garstang Tber - £18.26 (fence play area)

It was resolved that all the above accounts be paid.

(b) To acknowledge receipt of following income:- £118 rhubarb news ads, £500 Parish Champ Grant, Rents – Punch Taverns £750, Craft Centre £300, repayment loan VH £250, interest £1.94, back rent Punch Taverns £421.34

It was resolved to acknowledge the above income


(c) bank statements were checked and any income initialled.

(d) On-line banking

It was resolved that the application for online banking be completed – only to be used for checking of statements.

(e) External Audit 2013/2014

It was resolved to acknowledge receipt of audit papers and to confirm the audit date of 18th June 2014.

 

212/13 SIGNS FOR BUS SHELTER – a quote for signs had been received but it was proposed that other prices be obtained and re-quotes for smaller signs be requested.

It was resolved to proceed as above.

 

212/13 MUGA KICK BOARDS

It was resolved to review in the future.

 

213/13 LANCASHIRE COUNTY COUNCIL

a) Public Rights of Way Scheme 2014/2015

It was resolved to join the scheme.

b) Report No 99002 – replacement of a fingerpost

It was resolved to decline this work.

c) Installation of Signage on Highland Brow

It was resolved that the Council had no objections to the proposed signage.

 

214/13 LANCASTER CITY COUNCIL – a letter inviting the Parish Council to join the playground maintenance scheme had been received and it was proposed that the Council approve joining the scheme.

It was resolved to approve the above proposal.

 

215/14 FINANCIAL RISK ASSESSMENT – members had been asked to review and approve the previously circulated revised risk assessment.

It was resolved to approve the revised document.

 

216/13 STANDING ORDERS -

It was resolved to approve the updated standing orders.

 

217/13 LETTER FROM MP RE POTHOLES – the Chairman had received a letter from the local MP asking the Council to nominate areas for resurfacing within the Parish.

It was resolved to include Anyon Lane and Kit Brow Lane.  Cllr Helm also raised the road improvements mentioned in the planning applications for Wyreside Hall.

 

218/13 BOWLING CLUB OPEN DAY

It was resolved to confirm use of the tennis court for parking and to inform the football club.

 

219/13 LANCASTER UNIVERSITY TURBINE FUND – it was reported that an application had been submitted for the photovoltaic tiles for the Village Hall.  Cllr Helm also confirmed that he had submitted an application for the upgrade of footpath No 1.

 

220/13 OUTSTANDING WORKS

a) Water Meters - It was confirmed that water meters had now been installed at Galgate and Cllr Booth volunteered to read the recreation rooms meter.  It was proposed that the meters be read and users invoiced on a quarterly basis.

It was resolved to proceed as above.

b) Electric Meters – ongoing.

c) Inspection Process – ongoing.

 

221/13 CORRESPONDENCE

i)          Fleece Crossroad - an email had been received from a resident suggesting changing the current give way signs to stop signs.

It was resolved that no further action be taken.

ii)         Dog Foul and Litter on Chapel Street – an email from a resident had been received and the Clerk reported that she had referred the email to the City Council Dog Warden.

It was resolved that no further action would be taken.

  

iii) Fields in Trust Membership

It was resolved that membership be renewed.

iv) Solicitor Letter – a letter confirming the costs for the completion of the Punch Taverns Lease had been received and members were asked to approve the figure.

It was resolved to approve the above.

 

222/13 FOR INFORMATION

i) Sport England Grant Application – the Football Club bid had not been successful, but it was reported that a revised application was to be submitted in June 2014.

 

 

ANNUAL PARISH AND ANNUAL PARISH COUNCIL MEETINGS

 TO BE HELD ON

MONDAY 12TH MAY 2014 AT 7.15PM

RECREATION ROOMS, GALGATE

 

 

 

 

Signed …………………………………….. Chairman     Dated ……………………………………….     

 

MINUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING 10.03.14

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mr I Collinson, Mr P Mather, Mr M Blundell.  Also in attendance Mr P Mayne and Mr B Gara representing Ellel Village Hall Trust.

 

184/13 APOLOGIES – Nil

 

185/13 DECLARATIONS OF INTEREST – Cllrs Booth and Helm declared an interest in items 7d) and item 10 concerning Ellel Village Hall. 

 

186/13 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (24.02.14) be approved and signed by the Chairman as a true and accurate record.

 

187/13 OPEN FORUM - Nil

 

188/13 POLICE

A report on incidents/actions had been received and circulated to members prior to the meeting. 

 

189/13 LANCASTER UNIVERSITY WIND TURBINE PAYBACK SCHEME

a)         The Chairman proposed discussing item 10 before other business and asked Mr P Mayne to explain the Village Hall’s plans to submit an application for funding.  Mr Mayne reported that quotes had been received from contractors for two different schemes – one for 10 Photovoltaic panels the other for 40 panels to be sited on the Village Hall roof.  He explained that checks with Architects needed to be carried out to ensure the roof was suitable for both schemes and the plan to employ an engineer to advise/mange installation.  Mr Mayne explained that he had already made enquiries with various agencies regarding VAT, how other Council’s had worked with Village Halls on similar projects and he asked if the Parish Council would consider being the applicant for the funding.  The Clerk advised that LALC had confirmed other Council’s had worked successfully on comparable projects in a similar manner and provided that the scheme allowed the Parish Council to be the applicant and that they received and paid the invoice, there should not be any issues.  Mr Mayne continued to explain that the payback benefits of the scheme needed to formalised but that could be decided at a later stage.  Cllr Greenwood asked if the Council had the funds to cover this payment if the application was successful and it was confirmed that the Council would have the funds available to cover the cost.  It was, therefore, proposed that the Parish Council confirm their agreement to be the applicant and that Cllrs Collinson and Booth be given delegated authority to work with the Trust to finalise the application.  Cllr O’Riordan asked Cllr Collinson to keep him informed of any financial implications.

It was resolved to approve the above proposal.

 

b)         Cllr Helm highlighted the upgrade of Footpath No 1 as a possible scheme for submitting a future application for funding. 

 

190/13 PLANNING

A.   Applications to consider

a)  14/00212/FUL – erection of a 2 storey extension to existing LEC Building, Mr M Swindlehurst, Lancaster University

B.   Other - Nil

 

191/13 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary February £72.00

K A Coleman – Salary February £469.70

PAYE February - £18.00

P Mather £26.00 (Keys for new cupboard)

K A Coleman – Expenses £22.07

K moss £705 – bus shelter/new security gate Galgate

Garstang Timber - £64.80 + £12.80 (bus shelter)

 

It was resolved that all the above accounts be paid and that Cllr O’Riordan considers other projects/work for the lengthsman.

(b) To acknowledge receipt of following income:- £508.31 repayment of electric costs VH, £29.00 R Jones

It was resolved to acknowledge the above income

 

(c) bank statements were checked and any income initialled.

(d) Village Hall Loan Repayment

It was resolved that a payment of £280 be made at the April meeting.

 

192/13 INSURANCE – Cllr Mather had prepared figures showing a breakdown of the insurance costs and proposed that the non-relevant items be absorbed by the Parish Council and the residue of £949 be split between the 5 users of the site.

It was resolved to agree to the above proposal and Cllr Mather to confirm the final costs for each of the user groups.

 

193/13 INSURANCE

An updated asset register (including insurance values) was circulated prior to the meeting and Councillors asked to consider for insurance purposes.  It was proposed as follows:-

 

i) The asset register value of the play equipment at Dolphinholme reduced to £7,500.

ii) Freestanding Street Lights removed.

iii) Items to be added – new notice board, bus shelter 5 Lane Ends, play equipment Galgate.

iv) The Asset Register be approved with the above amendments

 

It was resolved to proceed as proposed and the Clerk was asked to obtain an updated quote for insurance for the April meeting.  It was also confirmed that the values for the VH remain as the current insurance and the relevant costs be re-invoiced to the VH.

 

194/13 RHUBARB NEWS Cllr Helm reported that the planning meetings to compile a newsletter were going well and that the first newsletter was likely to be about 8 pages.

 

195/13 SIGNS FOR BUS SHELTERS

It was resolved that a price for signs indicating that they are supplied and maintained by the Parish Council be obtained for consideration.

 

196/13 SECURITY BARRIER GALGATE

It was resolved to approve the quote.

 

197/13 MUGA KICK BOARDS – it was reported that 4 or 5 new boards were required and that a quote was to be obtained.

 

198/13 SITA GRANT – it was reported that the new play equipment was now installed and it was proposed that payment of the invoice be authorised once The Clerk and Chairman had arranged the transfer of monies between bank accounts.  It was also proposed that an opening event be organised for a Friday afternoon in May - invites to be given to the local school/playschool, posters to be put in the village once a date was confirmed and simple refreshments provided.  A press release had been forwarded to the Lancaster Guardian advising the Parish Council had received funding from Sita Trust.

It was resolved to proceed as above.

 

199/13 NEW BIN – Cllr Booth was asked to speak to the VH Caretaker regarding the moving of the bin to the top of the drive for emptying.  It was also proposed that the large drum that has been used as a bin, be emptied and disposed of by Cllr Greenwood.

It was resolved to confirm the above.

 

200/13 INTERNAL AUDIT – information regarding the appointment of the internal auditor and the internal audit process had been circulated to members prior to the meeting.  After considering the system of internal audit its effectiveness and risks it was proposed that:-

i)          Helen Barratt be appointed internal auditor.

ii)         the Parish Council approve the effectiveness of the internal audit and internal process review document.

It was resolved to approve the above proposal and the document was signed by the Chairman.

 

201/13 SALARY REVIEW

It was resolved that the Clerk’s salary be increased to salary scale SCP26 from 1st April 2014.

 

202/13 OUTSTANDING ACTIONS   

i)          Water Meters – Cllr Collinson confirmed that a quote had been received for £440 for the purchase and fitting of 5 water meters at the Recreation Fields in Galgate.  It was proposed that this quote be approved and installation be carried out.

It was resolved to proceed as above and the Clerk was asked to write to each of the users to advise the installation would be taking place.

ii)         Electric Meters – to be considered at a future meeting.

iii)        Inspection Process for Galgate/Dolphinholme Fields – to be considered at a future meeting.

 

203/13 CORRESPONDENCE

i)          Proposed Removal of Fire Appliance at Lancaster Fire Station – the Council had been asked to write to the MP to ask for his support to remove this cut.

It was resolved to proceed as above.

ii)         Thank you letter – a letter had been received from Edwina Parry expressing thanks to the Council for erecting the bus shelter at 5 Lane Ends.

iii)        Email regarding enforcement of 20mph on Highland Brow, Galgate

It was resolved that the Clerk contact the Police.

iv)        Parish Champion ‘caring and cooperation in your community’ questionnaire – it was proposed that the Council complete the survey and the Clerk was asked to complete including information regarding recreation facilities, the Village hall, creating a meeting place etc.

It was resolved to proceed as above.

 

 

 

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 14TH APRIL 2014 AT 7.15PM

VILLAGE HALL, DOLPHINHOLME

 

 

 

MINUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING 24.02.14

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mrs H Helme, Mr I Collinson (arrived late).  11 members of the public.

 

164/13 APOLOGIES – Cllr M Blundell

 

165/13 DECLARATIONS OF INTEREST – Cllrs Booth, Helme and Helm declared an interest in any item concerning Ellel Village Hall.  Cllrs O’Riordan and Greenwood declared an interest in items 6Ab) and c) and Cllr Helm in item 6Ab).

 

166/13 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (13.01.14) be approved and signed by the Chairman as a true and accurate record.

 

167/13 OPEN FORUM

1)         Galgate Silk Mill

The new owners of the Silk Mill and their representatives were in attendance along with several residents to discuss the recent purchase and proposed development of the Mill.  It was reported that the new owners would shortly be taking possession of the mill and proposed to use the property for student accommodation, business units and a museum.  They explained that they were keen to get the support of the Parish Council, local residents and local businesses - inviting all to attend an open day on 22nd March.  The Parish Council and residents present expressed their support, in principle for the venture, but confirmed interest in seeing all the ideas committed to plans and asked that they be consulted again once further information was available.  The restricted amount of available parking was also raised by the Parish Council and residents.

 

168/13 POLICE

A report on incidents/actions had been received and circulated to members prior to the meeting.  The change of staff was also acknowledged and members were informed that the Police would not be attending future Parish Council meetings.

 

169/13 PLANNING

A.   Applications to consider

a)   a)  14/00099/CU – change of use of redundant barn to create 9 bed staff accom, Mr H Sharpe, Hampson Farm, Hampson Lane, Galgate.

It was resolved that the Council had no objections.

b)  14/00152/FUL – erection of stable building and creation of hard-standing area, Mr and Mrs S Walsh, Brookfield Barn, Whams Lane, Bay Horse

It was resolved that the council had no objections to this application, but concern was expressed about the siting of the development – suggesting that the building be placed where it would be less obvious from the road.

c)   14/00123/CU – change of use and conversion of existing redundant barn to create 4 self-contained holiday accom (C3) and conversion of existing outbuilding to crate external storage area – Mr and Mrs Wilson, Scale House Farm, Conder Green Road, Galgate.

It was resolved that the Council express their concern about the increased traffic on an already unsuitable/busy lane.

d)  14/00188/FUL – demolition of existing single storey side extension and erection of a replacement 2 storey side and single storey rear extension – Mr J Bloe, 9 Highland Brow, Galgate

It was resolved that the Council had no objections.

e)  14/00195/FUL and 14/00196/LB – erection of 2 storey rear extension for form hotel receptions. Ladies WC, 4 bedrooms, mangers flat, landscaping etc – Mr M Worthington, Fleece Inn, Abbeystead Lane, Dolphinholme.

It was resolved that the Council express their support for this application as they welcome the  area being tidied and acknowledge the possible potential for increased business/employment in the rural area.

 

B.   170/13 Other

a)   Wyre Borough Council Call for Sites – communication had been received asking the Parish Council to nominate any sites, land or buildings that could have potential for employment, retail or leisure use.

It was resolved that no action be taken.


 

171/13 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary January £72.00

CPRE Membership - £29

PAYE January - £18.00

K A Coleman – Salary January £469.70

K A Coleman – Expenses £41.16

EON £144.66 + £107.92 (Recreation Rooms) DD

EON - £157.55 + £236.51 (VH) (DD)

Garstang Timber - £327.90 (bus shelter)

Trade Refuse Service City Council - £47.41

Safety Signs and Notice - £11.58 (K Coleman)

Garstang Timber - £93.66 (bus shelter)

James Gardner (bus shelter) £709.20

Joshua France – hedge cutting Dolphinholme £60.00

 

It was resolved that all the above accounts be paid.

(b) To acknowledge receipt of following income:- £2.23 interest

It was resolved to acknowledge the above income

(c) bank statements were checked and any income initialled.

(d) Review of PAYE records – the records were checked by the Chairman and it was proposed that the records be signed as a correct record.

It was resolved to approve the above proposal.

 

172/13 INSURANCE

It was resolved to defer to the March meeting and to ask Cllr Mather for information to be circulated for consideration prior to the meeting.

 

173/13 RHUBARB NEWS

Cllr Helm reported that the planning meetings to compile a newsletter were going well and that a Treasurer had been appointed to manage the invoicing and chasing of advertising income.  The income would be paid to the Parish Council.

 

174/13 LANCASTER UNIVERSITY WIND TURBINE PAYBACK SCHEME

Cllr Helm reported that the VH were keen to submit an application and that a form had been downloaded by Peter Mayne.  It was proposed that a letter of support should be submitted by the Parish Council.

It was resolved to discuss progress and confirm any other actions at the March Parish Council meeting.

 

175/13 PROPOSED REMOVAL OF FIRE APPLICANCE AT LANCASTER FIRE STATION

It was resolved to support the action to reverse planned cuts.

 

176/13 USER’S T&C’s

A quick update on recent meetings was given by Cllrs Purnell and Collinson.  It had been proposed that the Parish Council give the current sub-committee delegated authority to make decisions on behalf of the Parish Council so that the terms can be progressed. 

It was resolved that the sub-committee be given full delegated authority and that Cllr Mather be appointed the Chairman of this committee.  

 

177/13 BUSINESS OF THE YEAR AWARDS

Members had been asked to review the suggestion to implement business of the year awards.  It was proposed that the Council do not progress at this time due to other commitments.

It was resolved to approve the above proposal.

 

178/13 CHAPEL LANE – it was reported that Chapel Lane was being used by large vehicles.

It was resolved that no further action be taken at this time.

 

179/13 FREEDOM OF INFORMATION

A copy of an information request had been received and circulated to all members prior to the meeting.  It was reported that the locating, retrieving of information would be below the appropriate limit and the Clerk advised that the estimated cost for copying and posting the information would be £29.  It was proposed that the Clerk be asked to forward copies of information by email (where applicable) and that a letter advising the above charges be sent to the resident or giving the option to inspect certain documentation at a pre-arranged location.  It was also proposed that the Clerk be asked to keep a record of the time taken to locate, retrieve and supply the requested information so that she could be paid for any extra hours and to make sure that a log of the action taken/charges etc was recorded as per the Council’s policy.

It was resolved to proceed as above and the Chairman agreed to review the letter before sending.

  

180/13 SITA GRANT – The Clerk reported that all the costings for the erection of the play equipment had been finalised and that work on the installation would be starting wb 03/03/14.  A plan of the layout was shown to the Council and it was proposed that the plan be approved.  Cllr Greenwood volunteered to attend the site to meet the installation team and provide a key for welfare facilities.  Cllr Booth to arrange for a spare key to be cut.

It was resolved to confirm the above.

 

181/13 DOLPHINHOLME PLAYGROUND INSPECTION REPORT

It was resolved to note the comments and Cllr Helm was asked to speak to the Church regarding the perimeter wall.

 

182/13 COUNTY COUNCIL – a request from the public right of way team had been received asking the Parish Council to consider undertaking work on a gate on FP13.

It was resolved that Cllr Greenwood speak to County Council.

 

183/13 CORRESPONDENCE

i) Consultation Update on subsidised Bus Services

It was resolved that no further action be taken.

ii) Fairtrade Newsletter

It was resolved that the Council note the content of the newsletter.

iii)        MUGA kick boards – it was reported that 4 boards had been damaged during the recent storms and Cllrs Greenwood and 0’Riordan volunteered to inspect for repair/replacement.

 

 

 

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 10TH MARCH 2014 AT 7.15PM

RECREATION ROOMS, GALGATE

 

 

MINUTES OF ELLEL ORDINARY PARISH COUNCIL MEETING 13.01.14

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr M Helm, Mr M O’Riordan, Mrs V Purnell, Mrs H Helme, Mr I Collinson, Mr M Blundell and Mr P Mather (arrived late). 

 

147/13 APOLOGIES - Nil

 

148/13 DECLARATIONS OF INTEREST – Cllrs Booth, Helme and Helm declared an interest in any item concerning Ellel Village Hall.  Cllrs O’Riordan and Greenwood declared an interest in item 6Aa)

 

149/13 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting (09.12.13) be approved and signed by the Chairman as a true and accurate record.

 

150/13 OPEN FORUM - Nil

 

151/13 POLICE – no Police in attendance.

 

152/13 PLANNING

A.   Applications to consider

a)  13/01280/FUL – Erection of an extension to existing cubicle building – Mr C F Halhead, Newland Home Farm, Starbank, Bay Horse

b)  13/01303/FUL – demolition of garage premises, erection of new garage, dwelling for garage owner and 4 cottages with parking, hardstandings and landscaping – Brockholes Pavilion Trust, Bay Horse Garage

c)   13/01185/FUL – Installation of thermal store tank with concrete base – M Sheppard, Lancaster University

d)  14/0007/TPO – reduce crown and branch length of beech tree – Mr P Hodgson, Ellel House, Chapel Lane, Galgate.

e)  13/0129/CU – Change of use of 3 redundant outbuildings to create 2 x 2 bedroom & 1 x 1 bedroom dwelling, Mr K Drinkwater, Seftons Farm, Bay Horse Road, Ellel

It was resolved that the Council have no objections to all the above, but the Clerk was asked to comment on c) above that the no objections was subject to the installation being out of sight so it does not create an unsightly blemish in the area.

B.   Other

a)   Lancs County Council – the Parish Council had been asked if they wished to carry out public footpath maintenance at Home Farm and repair to a gate for a payment of £20.  It was proposed that Cllr Greenwood inspects the site and be given delegated powers to confirm or otherwise if the work could be carried out for the price quoted.

It was resolved to proceed as above.

 

153/13 FINANCE

a)   To consider and authorise payment of the following accounts

Mr G France – Salary December £72.00

PWLB (DD) £2059.40

PAYE December - £18.00

K A Coleman – Salary December £469.70

K A Coleman – Expenses £23.72

Karl Moss £400 (fence Galgate)

EON - £215.92 (VH)

Notice Board (Dolphinholme) £370 Mike Barron

G Hayhurst £300 posts for Dolphinholme playground

 

It was resolved that all the above accounts be paid.

(b) To acknowledge receipt of following income:- insurance payment for bus shelter £898.80, electric contribution and rent cricket club £439.40, £4.60 way leave Elec NW, Punch Taverns £750

It was resolved to acknowledge the above income

(c) bank statements were checked and any income initialled.

(d) Nat West Bank – a letter had been received regarding the lack of use of the Recreation Field Committee bank account and asked what the Council wanted to do with the account. 

It was resolved that the account be retained and the form signed by the Chairman.

 

154/13 BUDGET 2013/2014 - a draft budget had been prepared following comments made at the December meeting and had been circulated prior to the meeting.  Councillor Collinson had prepared some comparison figures and gave a review to the full Council following which various points were discussed in detail:-


 

 

 

i)          Village Hall Repayment of Loan – Cllr O’Riordan stressed that an amount of money needed to be repaid by the Village Hall before the end of the current financial year.  Cllr Helme advised that plans to increase the level of business were being implemented and that at the present time the VH were not in a position to repay any of the outstanding loan.  It was agreed that this would be reviewed again in March 2014.

ii)         Newsletter – the budget of £500 was agreed and it was confirmed that a team of volunteers would be re-launching the Rhubarb News with any advertising income being paid to the Parish Council.  The Parish Council would be submitting a monthly report (Cllr Helm volunteered to provide the report) and it was proposed that the Parish Council must review the draft Rhubarb News before any printing/publishing.

iii)        CCTV equipment and cameras – not to proceed

iv)        A fixed barrier for the new road – figure agreed

v)         Bollards around car park – not to proceed

vi)        Vernon Park contribution – reduced to £100

vii)       Dolphinholme Playground contribution – to be removed

viii)      Rates – it was confirmed that the Council had rates relief for financial year beginning 1st April 2014 so figure in budget could be removed.

ix)        Grants – to confirm a total of £500

 

It was proposed that the above budget decisions be approved and that in order to enable the Council to carry out the proposed spend, a precept of £24,000 be requested from City Council.

It was resolved to confirm the final budget and following a vote it was agreed to precept for £24,000.  The vote was six Councillors in favour of the precept, Cllrs O’Riordan and Greenwood were against the precept figure and one Councillor abstained. The precept request form was signed by the Chairman, Clerk and Councillor Helme.

 

155/13 RECREATION ROOMS/FIELD

i)          Meters – no further progress.

 

156/13 SUBSIDISED BUS SERVICES – a consultation document had been received from Lancs County Council advising cuts to bus services due to a reduction in funding.  It was proposed that the Parish Council object to the changes due to social isolation for residents.

It was resolved to proceed as above.

 

157/13 INSURANCE – figures showing a breakdown of the insurance categories and relevant costs had been circulated to members before the meeting.  It was proposed by Cllr Mather that the Parish Council absorb some of the costs of the insurance rather than passing the charges to the users of the recreation fields.

It was resolved in principle to confirm the proposal and Cllr Mather was asked to provide an exact figure.

 

158/13 IMPROVEMENT OF ROAD JUNCTION, DOLPHINHOLME – Cllr Mather reported that he had written to County Council requesting a change in the road layout outside the church in Dolphinholme.  County Council had confirmed that the road changes would be beneficial but that funding of £2500 was not available to carry out the works.  Cllr Mather proposed that the Parish Council consider including this item in the 2015-2016 budget.

It was resolved to accept the above proposal.

 

159/13 CPRE

It was resolved to continue with membership at a cost of £29.

 

160/13 SECURE STORAGE OF PARISH COUNCIL DOCUMENTS

It was resolved that authority be given to the Clerk to purchase a secure cupboard to the value of £170 and that the cupboard be sited in the Village Hall.

 

161/13 COUNCIL DIARY – a draft diary for 2014 had been circulated prior to the meeting.

It was resolved to approve the diary.

 

162/13 PAYE RECORDS

It was resolved to defer this item for review at the February meeting.


 

 

163/13 CORRESPONDENCE

i) Buckingham Palace Garden Party

It was resolved that the Chairman be nominated to attend.

ii) LALC Spring Conference 5 April

It was resolved that the Council could not justify the delegate rate.

iii) LALC Training Courses

It was resolved that Cllr Blundell may attend a future course.

iv) Advertisement in Parish Council Magazine

It was resolved to forward the information to Steph Hoggarth

v) Cleveley Bridge Road Closure

It was resolved that no further action was necessary.

vi) Galgate Fairtrade Village – email correspondence had been received asking for the Fairtrade Village logo to be used on Parish Council material, documents etc.  It was proposed that the logo be included on the Council’s website and that the logo be included in the Rhubarb Magazine and on the Village Hall website.

It was resolved to proceed as above.

vii) Closure of Skerton Community School – following a brief discussion on whether comments should be given it was proposed that no comments would be given.

It was resolved to proceed as above.

viii) Flood Risk Management Strategy – the Council had been informed that a public consultation was taking place.  It was proposed that Councillors be forwarded the email with details of the strategy and consultation events.

It was resolved to proceed as above.

 

 

PARISH COUNCIL MEETING TO BE HELD ON

MONDAY 24TH FEBRUARY 2014 AT 7.15PM

AT THE VILLAGE HALL, DOLPHINHOLME

 

 

Signed …………………………………….. Chairman     Dated ……………………………………….     

 

 

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Ellel Parish Council is on Twitter @ellelpc

 

Contact us by e-mail at

info@elleparishcouncil.co.uk

 

or the clerk at...

clerk@ellelparishcouncil.co.uk

 

 

 

 

 

 

Ellel Parish Council