Parish Council Minutes Archive

 

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DECEMBER 2011

 

MINUTES OF ELLEL PARISH COUNCIL MEETING 05.12.11

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr P Fisher, Mr M Helm, Mr M O’Riordan, Mrs V Purnell. and Mr I Robson.   Also present: Mr P Mayne (Village Hall Committee).

 

119/11 APOLOGIES – Cllrs Helme and Mather.

 

120/11 - DECLARATIONS OF INTEREST – Cllrs Booth and Helm expressed an interest in item 6 on the agenda (New Village Hall).  Cllr Fisher expressed an interest in item 10.

 

121/11 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting held on 1411.11 be approved and signed by the Chairman as a true and accurate record.  Cllr Robson pointed out that comments to clean/paint the bus shelter opposite the New Inn had been omitted.  This comment was noted and the Clerk explained that a request for the lengthsman to paint/clean had already been issued asking that notification of any materials or extra costs be advised for approval before undertaking the work. 

 

122/11 OPEN FORUM - NIL

 

123/11 REPORT FROM THE PACT MEETING (for information only)      

The Chairman gave a very brief report of crimes during the month – crimes included graffiti on a car, canoe stolen, drugs in a car that was stopped, theft of pedal cycle.

 

124/11 NEW VILLAGE HALL

(i)      Mr Mayne reported that building works were progressing well and that the works were on target for completion by February 2012.  The Trust is still actively seeking funding and discussion/meetings are taking place with County Council staff to identify sources of funding.  Sports Funding was also being investigated.  Cllr Helm advised that the Rural Development Programme funding was available and the Clerk was asked to contact Sharon McGuiness (LAG Development Officer).  The new road was discussed and it was suggested that this be lifted and remedial works undertaken once the new Village Hall was completed and the weather improved.

(ii)  New Pedestrian Access – Nil to report.          

(iii)Punch Taverns Lease - The Clerk had contacted solicitors and was assured that the lease was now finalised along with documentation for the new village hall.

(iv)Borrowing Approval – The clerk had circulated information prior to the meeting and the Council had been asked to consider the type of loan to obtain.  It was proposed that a Fixed Rate loan application with Equal Instalments be completed.

It was resolved that the above proposal be progressed.

(v)  Naming of Village Hall – to be discussed at the January meeting.

 

125/11 PLANNING

(a) 11/01040/CU ground floor Post Office and 2 storey flat into 4 bed dwelling, The Stores, Corless Cottages, Dolphinholme.

It was resolved that the Council have no objections to this application.

 

126/11 – FINANCE

a) To consider and authorise payment of the following accounts:-

(1)  Mr G France – Salary Nov £72.00

(2)  K A Coleman – Salary Nov £397.60 

(3)  PAYE Nov - £18.00

(4)  K A Coleman – Tax refund £477.00

(5)  K A Coleman – Expenses £59.04

(6)  Eon £173.50

(7)  Action Factory (VernonPark) - £2910.00

(8)  Playdale (Dolphinholme Playground) £4696.80 (already paid)

(9)  K A Coleman - £29.32 (purchase of padlocks for grit bins)

(10)K A Coleman - £14.60 purchase of refreshments for VernonPark

(11)K A Colmean - £14.67 purchase of refreshments for VernonPark

(b) To acknowledge receipt of following income:-

- HMRC refund of tax - £477.00

It was resolved that all the above accounts be paid and any income banked at the earliest opportunity.

 

127/11 DOG FOULING

Cllr Fisher had contacted the City Council Dog Warden and it was proposed that the Clerk also contact the Warden to see if action could be taken.

It was resolved to accept the above proposal.

 

128/11 PLAY AREA CARRWOOD GARDENS

Cllr Fisher reported that a resident from CarrwoodGardens had contacted City Council regarding the failure to maintain this area.  The Clerk was asked to contact City Council to express concern about the state of the play area and to request the area be cleaned and the tall trees trimmed.

It was resolved to accept the above proposal.

 

129/11 COUNCILLOR TRAINING

A quote of £190 had been received from the Training Partnership to undertake a training session for Ellel Cllrs.  It was proposed that this be discussed in further detail at the January meeting along with the suggestion that Ellel investigate obtaining Quality Parish Status.

It was resolved to progress as above.

 

130/11 DOLPHINHOLME PLAYGROUND INSPECTION

The playground had been inspected by City Council and it was proposed to note any comments.

It was resolved to accept the above proposal.

 

131/11 PROPOSED 02 BASE STATION INSTALLATION – LAND AT PENNINE WAY

It was resolved that the Council do not make any comments on this installation at this stage and review when the application is received from City Council.

 

132/11 LALC – BRIEFING FROM THE NATIONAL ASSOCATION

A briefing on Olympic Games 2012 had been received and it was proposed that this was reviewed by the Village Hall sub-committee at a future meeting.

It was resolved to accept the above proposal.

 

133/11 CRAFT CENTRE LEASE

It was resolved that the quote for £200 be approved and solicitors instructed to progress with renewal.

 

134/11 VERNONPARK INSURANCE

(a) A quote of £25 had been received for the insurance of benches, children’s seats and the mosaic at VernonPark.  It was proposed that this quote be approved.

It was resolved to approve the quote and add the items to the insurance.

(b) The Chairman thanked Cllr Robson and the Clerk for their input in to the refurbishment scheme and organisation of the celebratory event.

 

135/11 TECHNICAL REFORMS FOR COUNCIL TAX

It was resolved to note the correspondence.

 

136/11 LENGTHSMAN PILOT SCHEME

The Clerk had met with representatives from County Council and had been asked if the Parish Council wanted to undertake maintenance/repairs on specific rights of way.  It was proposed that Cllr Greenwood obtain quotes for the works identified.

It was resolved to accept the above proposal.

 

137/11 ITEMS FOR INFORMATION

i)                    Fingerpost 5 Lane Ends – a photo to be obtained by Cllr Greenwood so could be sent to County Council Highways.

ii)                   Request for Bin on Highland Brow

iii)                 Cllr O’Riordan asked for an item re fencing at Dolphinholme playground to be included on the January agenda.

 

 

 

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 NOVEMBER 2011

 

MINUTES OF ELLEL PARISH COUNCIL MEETING 14.11.11

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr P Fisher, Mr M Helm, Mr M O’Riordan, Mrs V Purnell. Mrs H Helme and Mr I Robson.   Also present: Mr P Mayne (Village Hall Committee).

 

97/11 APOLOGIES – Nil.

 

98/11 - DECLARATIONS OF INTEREST – Cllrs Booth, Helm and Helme expressed an interest in item 6 on the agenda (New Village Hall).  The following declarations were also made

-       Cllr Helm - item 7 (b) and (e)

-       Cllr Greenwood – item 7 (e)

-       Cllr Helme – item 7 (c)

 

99/11 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting held on 10.10.11 be approved and signed by the Chairman as a true and accurate record.

 

100/11 OPEN FORUM - NIL

 

101/11 REPORT FROM THE PACT MEETING (for information only)

The Chairman gave a very brief report of crimes during the month – crimes included burglary at Galgate Mill and parking issues.

 

102/11 NEW VILLAGE HALL

(i)    Mr Mayne reported that building works were progressing well and that the Trust is still actively seeking funding and advised that the Village SOS Expression of Interest submission had progressed to the next stage.  It was reported that a quote for insurance of the new Village Hall had been obtained - £1485.  It was proposed that the Clerk and Mr Mayne discuss insurance requirements as necessary.

It was resolved to accept the above proposal.

(ii)  New Pedestrian Access – members were informed that adverts/notices for the Puffin Crossing were posted on 20th October and that the Network Management Team are currently working on the detailed design and assuming there are no objections the order for the work will be placed by the end of the month.  It was also reported that the Exec Director for the Environment had said that discussions were still underway with City Council re possible funding opportunities under a Neighbourhood Planning pilot scheme.           

(iii)Punch Taverns Lease - The Clerk had contacted solicitors and was awaiting an update.

(iv)Borrowing Approval – The clerk reported that the Borrowing Approval forms had been completed and that further information has been requested by the Local Government Finance team.  It was proposed that the Clerk respond as follows:

-       Public Backing – explain about the Parish Plan and high response rate to questionnaires in which residents expressed the wish to see a new central meeting facility.

-       Mr Mayne was asked to provide information for scope of the project and breakdown of funding received.

-       Loan Repayments – to confirm that rental from car parks would be used and that the council do not plan to raise the precept at this time to cover repayments and are confident that the budget is adequate to meet repayments.

It was resolved that the above proposal be progressed.

 

103/11 PLANNING

(a)   11/00800/RCN Land For Proposed Bailrigg Business Park Bailrigg Lane Lancaster – outline planning for Science Park (ELLEL NOT BEING BEING CONSULTED BECAUSE NOT IN PARISH)

(b)   11/00987/FUL - Hampson Farm Hampson Lane Galgate Lancaster LA2 0JB installation of ground solar pv array

(c)   11/00988/FUL - Condergarth Main Road Galgate Lancaster LA2 0QQ installation of ground solar pv array

(d)   11/00986/FUL Hurstwood Stoney Lane Ellel Lancaster LA2 0PX - installation of ground solar pv array

(e)   11/00980/FUL Walkers In The Field Scriffen Lane Ellel Lancaster Lancashire LA2 0PY – erection of a wind turbine 39.05metres

It was resolved that the following responses be forwarded to City Council:

(b) (c) and (d) – that the Council support these applications because of the ‘green’ benefits that are being implemented by local businesses and they wish to show support for local business initiatives.

(e) - the Council are not minded to object to this application.

 

104/11 – FINANCE

A) To consider and authorise payment of the following accounts:-

(1)  Mr G France – Salary Oct £72.00

(2)  K A Coleman – Salary Oct £397.60 

(3)  PAYE Oct - £18.00

(4)  K A Coleman – Expenses £41.52

(5)  British Legion Poppy Appeal – 2xwreaths £50.00

(6)  J Greenwood Ltd – posts supply/fit on sports field - £132.00

(7)  Eon £99.60

(8)  France’s Forestry – removal of tree Dolphinholme £400.00

(9)  Petty Cash - £100.00

(10) Karl Moss Joinery – erection of equipment Dolphinholme Playground £438.50

(b) To acknowledge receipt of following income:- Nil

 

105/11 FOOTBALL CLUB

A further letter had been received from the football club and it was proposed that quotes for a petrol strimmer be obtained and that the Clerk reply advising that the Council are investigating and a full review will be undertaken once the work on the Village Hall is completed..

It was resolved to accept the above proposal.

 

106/11 RHUBARB NEWS

It was resolved that the Editor should be responsible for the approval of the newsletter and to approve the current charge of £850.  Cllrs involved in the newsletter were thanked for their work and input

 

107/11 GALGATE PLAYGROUND

It was reported that City Council have no objections in principle to the Parish Council taking over the play area, but no monies would be provided.  The City Council would still undertake four inspections of the playground and pay for the first £100 of any repairs.  It was proposed that the Council progress discussions to take over the running of this playground, but that they ask to be given the opportunity to extend the play area if required in the future. 

It was resolved to progress as above.

 

108/11 EON

The Council reviewed the Eon tariffs and proposed to proceed with the fixed price business plan for 12 months.  It was also proposed that alternative quotes be obtained for the review in 2012.

It was resolved to proceed as above.

 

109/11 EQUAL OPPORTUNITES POLICY

It was resolved to confirm and adopt the draft policy that had been circulated.

 

110/11 CAME AND COMPANY (INSURANCE)

It was resolved to note the issues highlighted in the newsletter.

 

111/11 VERNONPARK

It was resolved to arrange the opening event for 2nd December starting at 3.45pm.

 

112/11 RECREATION ROOMS

It was resolved to maintain the room rental charges at £6.00/hour whilst the Village Hall was being built and decided that no refunds for past bookings should be given.

 

113/11 SPORTS FUNDING

It was reported that various opportunities for sports funding would be available in February 2012 and the Council asked to consider including representatives from the Recreation Association in any discussions for funding.  It was proposed that this item be further discussed at the next Village Hall sub-committee meeting to be held on 1st December 2011.  A wind turbine on the recreation fields was raised and Cllr Helme volunteered to obtain further information and report to a future meeting.

It was resolved to proceed as above.

 

114/11 CRAFT CENTRE LEASE

It was resolved that a quote for renewal of the lease be obtained for review at the December meeting.

 

  

115/11 LANCASTERCITY COUNCIL – NEIGHBOURHOOLD PLANNING CONSULTATION

It was resolved that the email be forwarded to Cllr Booth.

 

116/11 UNAUTHORISED ENCAMPMENTS

Information from County Council had been received advising that a policy was adopted on 30th September.  Cllr Helm advised that he would ask at the next 3 Tier Forum for a presentation of the policy. 

 

117/11 CLOSURE OF PART CHAPEL LANE

The closure information was noted.

 

118/11 ITEMS FOR INFORMATION

i)              Yellow Lines Salford Road – Cllr Helme advised that she had been contacted by residents about removing the parking restrictions at specific times in the day.  Cllr Helme to follow up.

ii)             Bus Shelter 5 Lane Ends – a request for a bus shelter had been received.

iii)            Fingerpost 5 Lane Ends – quotes to be obtained by Cllr Greenwood.

iv)           Quotes for a LALC Councillor course to be obtained by Clerk.

 

 

Signed …………………………………….. Chairman      Dated ……………………………………….                   

 

 

 

 

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 OCTOBER 2011

 

MINUTES OF ELLEL PARISH COUNCIL MEETING 10.10.11

 

Present: Cllrs: Mr J Greenwood, Mr S Booth (Chairman), Mr P Fisher, Mr M Helm, Mr M O’Riordan, Mrs V Purnell.   Also present: 2 residents and Mr P Mayne (Village Hall Committee).

 

76/11 APOLOGIES – Cllrs Helme and Robson.

 

77/11 - DECLARATIONS OF INTEREST – Cllrs Booth and Helm expressed an interest in item 6 on the agenda (New Village Hall).  Cllr Helm also expressed an interest in item 16.

 

78/11 MINUTES

It was resolved that the minutes (previously circulated) of the Parish Council meeting held on 12.09.11 be approved and signed by the Chairman as a true and accurate record.

 

79/11 OPEN FORUM - NIL

 

80/11 REPORT FROM THE PACT MEETING (for information only)  

The Chairman gave a very brief report of crimes during the month – crimes included dispute on playground at Crofters Fold, burglary, theft of bike, domestic assault, speeding in Dolphinholme.  The Chairman also reported to the meeting that PC Gary Wynne may be moving to another location.  Also in attendance at the PACT meeting was James Perrin of Involve.

 

81/11 NEW VILLAGE HALL

(i)    Mr Mayne reported that building works were progressing well and that a couple of issues were being held up by City Planners re approval of materials.  The new Fibreweb road was discussed as it was very muddy in places.  It was proposed that Cllr Greenwood investigate the purchase of woodchip to cover some of the areas and that he be given the authority to order woodchip to a value of £500.

It was resolved to accept the above proposal.

(ii)  The access to the Recreation Rooms was also discussed particularly for the Toddler Group who hire the hall on a weekly basis.  It was proposed that contact be made with the organisers of the Toddler Group to see how they were being affected by the building works and also suggested that the Plough be approached about the use of a room for the Toddler Group Meetings.

It was resolved that the Clerk try to find contact details for the organisers and that Cllr Helm contact the Plough Inn.

(iii)Punch Taverns Lease - The Clerk had contacted solicitors and was awaiting an update.

(iv)  New Pedestrian Access – The Clerk was asked to continue to chase Lancs County Council Executive Director for the Environment.

(v)  Borrowing Approval – it was proposed that the Chairman and RFO sign the new application form and return to LALC.

It was resolved that the above proposal be progressed. 

(vi)Flooding Recreation Field – the Clerk had written to the Environment Agency (EA) about recent flooding on the cricket pitch.  The reply from EA had not dealt with the original questions and the Clerk was asked to contact again.

 

82/11 PLANNING

i)    11/00836/CU – Change of use and conversion of redundant agricultural building to form admin/storage area for adjacent holiday let cottages – Mr + Mrs J A Sayer – Cragg Hall Farm, Ellel.

ii)   11/00837/FUL – Demolition of existing outbuilding and erection of an extension and other alteration – Mr + Mrs JA Sayer, Gragg Hall Farm, Ellel

(b)  For Information

i)    11/0093/TCA – removal of oak tree – Dolphinholme Playground - Granted

It was resolved that comments were not necessary on the above items

 

83/11 – FINANCE

A) To consider and authorise payment of the following accounts:-

(1) Mr G France – Salary Sept £72.00

(2)  K A Coleman – Salary Sept £318.20 

(3)  PAYE Sept - £97.40

(4)  K A Coleman – Expenses £51.75 

(5)  Action Factory - £1050.00 (VernonPark)

(6)  BDO Stoy - £372.00 Audit fee

(7)  Fibreweb - £4896.00

(b) To acknowledge receipt of following income:-

-     £750 Punch Taverns Rental

-     £103.92 Cricket Club contribution to Electric

 

84/11 FOOTBALL CLUB

A letter had been received from the football club and it was proposed that the Clerk reply giving the club an update on the points.

It was resolved to accept the above proposal.

 

85/11 ANNUAL RETURN

It was resolved to approve and accept the external audit report.

 

86/11 BUDGET 2011/2012

An updated budget projection had been circulated prior to the meeting and members were asked to consider the various budget allocations that had been removed.  It was proposed that it be noted that most budget headings were on target and that the allocation for clearing land Salford Road be removed.  It was also proposed that the Clerk obtain estimates of costs of insurance for the new Village Hall and the legal costs.

It was resolved to accept the above proposals.

 

87/11  PETTY CASH

Records for petty cash were checked by the Chairman and it was proposed that the Chairman sign the report as a true record.

It was resolved to accept the above proposal.

 

88/11 QUEEN ELIZABETH II FIELDS IN TRUST

It was resolved that the non-charitable deed be sent to the Trustees of the Dophinholme Playground for review and approval as a QEII site.

 

89/11 GALGATE PLAYGROUND

It was resolved that the Clerk write to Lancaster City Council about the possibility of the Parish Council taking over the responsibility of the maintenance and that Cllr Helm raise the issue at the 3 Tier Forum meeting.

 

90/11 CONTACT WITH ANIMALS SURVEY

It was resolved that no further action was necessary on this item.

 

91/11 DOLPHINHOLME PLAYGROUND

(a) Quote for felling of Tree

It was resolved to accept the one quote received due to the urgency of the felling of a dangerous tree.

(b)   Development Plan

It was resolved to approve the development plan that was presented to the meeting.

©   Quotes for additional equipment

Quotes for the additional equipment were reviewed and it was proposed that the quote from France’s Forestry and Landscaping be accepted.

It was resolved to accept the above proposal.

 

92/11 BOUNDARY COMMISSION FOR ENGLAND

It was resolved that the Council would not give any feedback on the proposals.

 

93/11  DECEMBER MEETING DATE

It was resolved that the meeting would be held on 5th December 2011.

 

94/11  REMEMBRANCE SUNDAY

It was resolved that 2 wreaths be purchased – one for Galgate and one for Dolphinholme.

  

95/11  RHUBARB NEWS

It was resolved that approval for the increase in costs be postponed until the November meeting so that the format/cost of the newsletter could be reviewed by all Councillors.  It was felt that the newsletter needs to include more news regarding the activities of the Council.

 

96/11 ITEMS FOR INFORMATION

i)              Rate Relief for the Recreation Rooms had been granted

ii)             Members were informed about the ‘how to respond to planning applications’ guide.

iii)            Flooding on Chipping Road was to be reported

iv)           The subway at Bay Horse had overgrown trees and blocked gutter that needed reporting to Network rail and County Council respectively.

v)            Supplementary Planning requests – the Clerk was asked to find out if the Parish Council should be consulted on supplementary requests.

vi)           Bulky Matters – date for Galgate confirmed as 11th November 2011 on the Green.

 

 Signed …………………………………….. Chairman      Dated ……………………………………….                   

 

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Ellel Parish Council